Projector: September 28, 2015 at 6:30 PM - Regular Business Meeting

Meeting Agenda

1. Executive Session - 5:30 p.m.

2. Call to Order - Regular Board Meeting - 6:30 p.m. to 9:00 p.m.

3. Pledge of Allegiance

4. ASB Report - Parris Le (5 minutes)

5. Presentations/Recognitions (5 minutes)

5.A. Recognitions

5.A.1. Superintendent Gray Received GABA Citizen Of The Year Award

6. OSBA Nominations Discussion (5 minutes)

7. Consent Agenda (5 minutes)

7.A. Personnel

7.A.1. New Hires

7.A.1.a. Patricia Blain, 1.0 FTE, Temporary Kindergarten Teacher, Prescott

7.A.1.b. Grace Cappleman, 1.0 FTE, Temporary 4th Grade Teacher, Shaver

7.A.1.c. Elisabeth Connelly, 1.0 FTE, Temporary Spanish Teacher, High School

7.A.1.d. Stefanie Gould, 1.0 FTE, Probationary Assistant Elementary Principal, Prescott

7.A.1.e. Renee Laroche, 1.0 FTE, Temporary 3rd Grade Teacher, Prescott

7.A.1.f. Jessica Lussier, 1.0 FTE, Temporary 2nd Grade Teacher, Prescott

7.A.1.g. Marilyn Mathews, 1.0 FTE, Temporary Special Education Teacher, High School

7.A.2. Resignations

7.A.2.a. Penelope Wynns, 1.0 FTE Special Education Teacher, High School

7.A.2.b. Sherman Floyd, 1.0 FTE, Spanish Teacher, High School

7.B. Free/Reduced Facility Requests

7.B.1. Team Hard Work @ Middle School

7.B.2. Jazz Express Big Band @ High School

7.B.3. Community Outreach City of Portland @ High School

7.B.4. Gateway Church @ Russell

7.B.5. Oregon Food Bank with SUN @ High School

7.C. Extended Travel

7.C.1. Request for Prescott Teacher to attend RTI Innovations National Conference, October 21-23rd, 2015 in Salt Lake, Utah

7.C.2. Request for Sharie Lewis to attend Association of School Business Official Conference, October 22-26th, 2015 in Grapevine, Texas

7.C.3. Request for Secondary Team & Michael Lopes to attend AVID National, December 9-12th, 2015 in San Diego, California

7.C.4. Request for Karen Gray & Dave Carter to attend AVID National, December 9-12th, 2015 in San Diego, California

7.C.5. Request for Sharie Lewis to attend AVID National, December 9-12th, 2015 in San Diego, California

7.C.6. Request for Karen Justice to attend AVID National, December 9-12th, 2015 in San Diego, California

7.C.7. Request for Two Sacramento Teachers to attend AVID National, December 9-12th, 2015 in San Diego, California

7.D. Board Minutes

7.E. Business/Finance

7.E.1. Disposal of Surplus Property

7.F. Second Reading Board Policy

7.F.1. Discrimination

7.F.1.a. AC - Nondiscrimination

7.F.1.b. AC-AR - Discrimination Complaint/Procedure

7.F.2. Suspensions/Expulsions

7.F.2.a. JFC - Student Conduct and Discipline

7.F.2.b. JG - Student Discipline

7.F.2.c. JGD - Suspension

7.F.2.d. JGE - Expulsion

7.F.2.e. JEDA - Truancy

7.F.2.f. JEA-AR - Compulsory Attendance Notices and Citations

7.F.3. Public Conduct

7.F.3.a. KGB - Public Conduct on District Property

7.F.4. Tobacco Products/Inhalants

7.F.4.a. GBK/JFCG/KGC - Prohibited Use, Possession, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems

7.F.4.b. JFCG/KGC/GBK - Prohibited Use, Possession, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems

7.F.4.c. KGC/GBK/JFCG - Prohibited Use, Possession, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems

7.F.4.d. JFCG/JFCH/JFCI - Use of Tobacco Products, Alcohol, Drugs or Inhalant Delivery System

7.F.4.e. JFCG-AR - Discipline for Use, Possession, Distribution or Sale of Tobacco Products or Inhalant Delivery Systems

8. District Business

8.A. Superintendent Reports (30 minutes)

8.A.1. First Reading Board Policy

8.A.1.a. FMLA/OFLA

8.A.1.a.1. GCBDA/GDBDA-AR(1) - Federal Family and Medical Leave/State Family Medical Leave

8.A.1.a.2. GCBDA/GDBDA-AR(2) - Request for Family and Medical Leave

8.A.1.b. Medication

8.A.1.b.1. JHCDA - Prescription Medication

8.A.1.b.2. JHCD/JHCDA-AR - Prescription/Nonprescription Medication

8.A.2. Equity Team Update

8.A.3. Site Councils 2015-2016 (Required by policy IFCA)

8.A.4. Student/Parent & Staff Handbooks Review 2015-2016 (Required by policy JFC & various others)

8.A.5. Opening Day Review, Enrollment and Inter-District Transfers

8.A.6. SB 709 - 2015 Legislative Session Key Facts: Changes to Interdistrict Transfers

8.A.7. Draft Board & Superintendent Goals - New Metrics

8.A.8. Draft Board & Superintendent Working Agreements Update

8.A.9. Qualified Zone Academy Bonds and Bus Replacement Discussion

8.B. School Improvement - Michael Lopes & Technology, Student Information & Assessment - Christine Blouke (10 minutes)

8.B.1. Smarter Balanced Assessment Scores

8.B.2. Report Cards Update

8.C. Student Services - Kathy Keim-Robinson (5 minutes)

8.C.1. Restraint & Seclusion Annual Report (Required by policy JGAB)

8.D. Business & Operations - Sharie Lewis (5 minutes)

8.D.1. Increase Construction Excise Tax

8.D.2. Financial Report - July & August

9. OSEA Monthly Report - Richard Doyle (5 minutes)

10. PFA Monthly Report - Lisa Robison (5 minutes)

11. Citizen Comments (3 minutes each)

12. Action Items (10 minutes)

12.A. Accept/Reject the remainder of the 2015-2017 Administrative Team Agreement

12.B. Accept/Reject OSEA 2015-2016 Re-opener Agreement

12.C. Accept/Reject Salary Increase for Superintendent 2015-2016

12.D. Accept/Reject OSBA Nomination (if applicable)

12.E. Accept/Reject Site Councils 2015-2016

12.F. Accept/Reject Superintendent's Review of Student/Parent & Staff Handbooks 2015-2016

12.G. Accept/Reject 2015-2016 Core Values

12.H. Accept/Reject 2015-2016 Board and Superintendent Goals

12.I. Accept/Reject 2015-2016 Board & Superintendent Working Agreement

12.J. Accept/Reject Qualified Zone Academy Bonds and Bus Replacement Resolutions

12.K. Accept/Reject Increase Construction Excise Tax

13. Board of Education (10 minutes)

13.A. Book Reminder

13.B. Committee Reports

13.B.1. Parkrose Educational Foundation Liaison

13.B.2. School Improvement

13.B.3. Wellness Committee

13.B.4. New - Finance Advisory Committee

13.C. 69th Annual OSBA Convention Registration

14. Discussion Items (8 minutes)

15. Correspondence/Announcements

15.A. Upcoming Meetings

15.A.1. Board Working Session & OSBA Training, Monday, October 12, 2015, District Office Boardroom, 6:30 p.m.-9:00 p.m.

15.A.2. Board Regular Session, Monday, October 26, 2015, District Office Boardroom, 6:30 p.m.

15.B. Upcoming Events

15.B.1. OSBA Fall Regional Dinner, Tuesday, September 29, 2015, Embassy Suites Portland Airport, 7900 NE 82nd Avenue, 5:15 p.m.-9:00 p.m.

15.B.2. 6th Annual Teaching With Purpose Conference, October 9th & 10th, 2015, Parkrose Middle School

15.B.3. Principal for Almost a Day, Thursday, October 15, 2015

15.B.4. 69th Annual OSBA Convention, November 12-15, 2015, Portland Marriott Downtown Waterfront, 1401 SW Naito Parkway

16. Adjournment

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	September 28, 2015 at 6:30 PM - Regular Business Meeting
Subject:	1. Executive Session - 5:30 p.m.
Description: Recess into Executive Session under ORS 192.660(2)(d) labor
Subject:	2. Call to Order - Regular Board Meeting - 6:30 p.m. to 9:00 p.m.
Subject:	3. Pledge of Allegiance
Subject:	4. ASB Report - Parris Le (5 minutes)
Subject:	5. Presentations/Recognitions (5 minutes)
Subject:	5.A. Recognitions
Subject:	5.A.1. Superintendent Gray Received GABA Citizen Of The Year Award
Attachments: award award Karen & the Carter family Karen & the Carter family Karen & her family Karen & her family
Subject:	6. OSBA Nominations Discussion (5 minutes)
Attachments: Correspondence from OSBA Correspondence from OSBA Positions Positions OSBA Elections Calendar 2015 OSBA Elections Calendar 2015
Subject:	7. Consent Agenda (5 minutes)
Subject:	7.A. Personnel
Subject:	7.A.1. New Hires
Subject:	7.A.1.a. Patricia Blain, 1.0 FTE, Temporary Kindergarten Teacher, Prescott
Subject:	7.A.1.b. Grace Cappleman, 1.0 FTE, Temporary 4th Grade Teacher, Shaver
Subject:	7.A.1.c. Elisabeth Connelly, 1.0 FTE, Temporary Spanish Teacher, High School
Subject:	7.A.1.d. Stefanie Gould, 1.0 FTE, Probationary Assistant Elementary Principal, Prescott
Subject:	7.A.1.e. Renee Laroche, 1.0 FTE, Temporary 3rd Grade Teacher, Prescott
Subject:	7.A.1.f. Jessica Lussier, 1.0 FTE, Temporary 2nd Grade Teacher, Prescott
Subject:	7.A.1.g. Marilyn Mathews, 1.0 FTE, Temporary Special Education Teacher, High School
Subject:	7.A.2. Resignations
Subject:	7.A.2.a. Penelope Wynns, 1.0 FTE Special Education Teacher, High School
Subject:	7.A.2.b. Sherman Floyd, 1.0 FTE, Spanish Teacher, High School
Subject:	7.B. Free/Reduced Facility Requests
Subject:	7.B.1. Team Hard Work @ Middle School
Description: Zero fees, custodian already on duty. Participating kids will get a scholarship.
Attachments: application application
Subject:	7.B.2. Jazz Express Big Band @ High School
Description: Zero fees, custodian already on duty. Long Partnership with PHS band & choir.
Attachments: application application
Subject:	7.B.3. Community Outreach City of Portland @ High School
Description: District must collect facility & equipment fees. Waiving custodial fees, custodian already on duty.
Attachments: application application
Subject:	7.B.4. Gateway Church @ Russell
Description: Renter must set-up, break-down and clean up after each event. District only collecting half the custodial fees.
Attachments: application application
Subject:	7.B.5. Oregon Food Bank with SUN @ High School
Description: Waiving custodial and facility fees, only charging equipment fees.
Attachments: application application
Subject:	7.C. Extended Travel
Subject:	7.C.1. Request for Prescott Teacher to attend RTI Innovations National Conference, October 21-23rd, 2015 in Salt Lake, Utah
Description: Using Prescott Focus funds.
Attachments: request request
Subject:	7.C.2. Request for Sharie Lewis to attend Association of School Business Official Conference, October 22-26th, 2015 in Grapevine, Texas
Description: General Fund dollars were budgeted for this Professional Development.
Attachments: request request
Subject:	7.C.3. Request for Secondary Team & Michael Lopes to attend AVID National, December 9-12th, 2015 in San Diego, California
Description: Using Title IIA funds.
Attachments: request request
Subject:	7.C.4. Request for Karen Gray & Dave Carter to attend AVID National, December 9-12th, 2015 in San Diego, California
Description: Using Superintendent and Board General funds.
Attachments: request request
Subject:	7.C.5. Request for Sharie Lewis to attend AVID National, December 9-12th, 2015 in San Diego, California
Description: Using Administrator Professional Development funds.
Attachments: request request
Subject:	7.C.6. Request for Karen Justice to attend AVID National, December 9-12th, 2015 in San Diego, California
Description: Using Title IIA funds.
Attachments: request request
Subject:	7.C.7. Request for Two Sacramento Teachers to attend AVID National, December 9-12th, 2015 in San Diego, California
Description: Using Sacramento Focus funds.
Attachments: request request
Subject:	7.D. Board Minutes
Subject:	7.E. Business/Finance
Subject:	7.E.1. Disposal of Surplus Property
Attachments: seven pages seven pages
Subject:	7.F. Second Reading Board Policy
Attachments: Summary of changes Summary of changes
Subject:	7.F.1. Discrimination
Subject:	7.F.1.a. AC - Nondiscrimination
Attachments: AC AC
Subject:	7.F.1.b. AC-AR - Discrimination Complaint/Procedure
Attachments: AC-AR AC-AR
Subject:	7.F.2. Suspensions/Expulsions
Subject:	7.F.2.a. JFC - Student Conduct and Discipline
Attachments: JFC JFC
Subject:	7.F.2.b. JG - Student Discipline
Attachments: JG JG
Subject:	7.F.2.c. JGD - Suspension
Attachments: JGD JGD
Subject:	7.F.2.d. JGE - Expulsion
Attachments: JGE JGE
Subject:	7.F.2.e. JEDA - Truancy
Attachments: JEDA JEDA
Subject:	7.F.2.f. JEA-AR - Compulsory Attendance Notices and Citations
Attachments: JEA-AR JEA-AR
Subject:	7.F.3. Public Conduct
Subject:	7.F.3.a. KGB - Public Conduct on District Property
Attachments: KGB KGB
Subject:	7.F.4. Tobacco Products/Inhalants
Subject:	7.F.4.a. GBK/JFCG/KGC - Prohibited Use, Possession, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems
Attachments: GBK GBK
Subject:	7.F.4.b. JFCG/KGC/GBK - Prohibited Use, Possession, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems
Attachments: JFCG JFCG
Subject:	7.F.4.c. KGC/GBK/JFCG - Prohibited Use, Possession, Distribution or Sale of Tobacco Products and Inhalant Delivery Systems
Attachments: KGC KGC
Subject:	7.F.4.d. JFCG/JFCH/JFCI - Use of Tobacco Products, Alcohol, Drugs or Inhalant Delivery System
Attachments: JFCG-JFCH-JFCI JFCG-JFCH-JFCI
Subject:	7.F.4.e. JFCG-AR - Discipline for Use, Possession, Distribution or Sale of Tobacco Products or Inhalant Delivery Systems
Attachments: JFCG-AR JFCG-AR
Subject:	8. District Business
Subject:	8.A. Superintendent Reports (30 minutes)
Subject:	8.A.1. First Reading Board Policy
Attachments: Summary of policy changes Summary of policy changes
Subject:	8.A.1.a. FMLA/OFLA
Subject:	8.A.1.a.1. GCBDA/GDBDA-AR(1) - Federal Family and Medical Leave/State Family Medical Leave
Attachments: GCBDA-GDBDA-AR(1) GCBDA-GDBDA-AR(1)
Subject:	8.A.1.a.2. GCBDA/GDBDA-AR(2) - Request for Family and Medical Leave
Attachments: GCBDA-GDBDA-AR(2) GCBDA-GDBDA-AR(2)
Subject:	8.A.1.b. Medication
Subject:	8.A.1.b.1. JHCDA - Prescription Medication
Attachments: JHCDA JHCDA
Subject:	8.A.1.b.2. JHCD/JHCDA-AR - Prescription/Nonprescription Medication
Attachments: JHCD-JHCDA-AR JHCD-JHCDA-AR
Subject:	8.A.2. Equity Team Update
Attachments: OEIB_ED Equity Infographic OEIB_ED Equity Infographic
Subject:	8.A.3. Site Councils 2015-2016 (Required by policy IFCA)
Subject:	8.A.4. Student/Parent & Staff Handbooks Review 2015-2016 (Required by policy JFC & various others)
Subject:	8.A.5. Opening Day Review, Enrollment and Inter-District Transfers
Subject:	8.A.6. SB 709 - 2015 Legislative Session Key Facts: Changes to Interdistrict Transfers
Attachments: Key Facts Key Facts
Subject:	8.A.7. Draft Board & Superintendent Goals - New Metrics
Subject:	8.A.8. Draft Board & Superintendent Working Agreements Update
Subject:	8.A.9. Qualified Zone Academy Bonds and Bus Replacement Discussion
Attachments: Fleet Replacement Presentation From 9.14 Fleet Replacement Presentation From 9.14
Subject:	8.B. School Improvement - Michael Lopes & Technology, Student Information & Assessment - Christine Blouke (10 minutes)
Subject:	8.B.1. Smarter Balanced Assessment Scores
Subject:	8.B.2. Report Cards Update
Subject:	8.C. Student Services - Kathy Keim-Robinson (5 minutes)
Subject:	8.C.1. Restraint & Seclusion Annual Report (Required by policy JGAB)
Attachments: Report Report
Subject:	8.D. Business & Operations - Sharie Lewis (5 minutes)
Subject:	8.D.1. Increase Construction Excise Tax
Subject:	8.D.2. Financial Report - July & August
Attachments: 15-16 July Financial 15-16 July Financial 15-16 Aug 15-16 Aug
Subject:	9. OSEA Monthly Report - Richard Doyle (5 minutes)
Subject:	10. PFA Monthly Report - Lisa Robison (5 minutes)
Subject:	11. Citizen Comments (3 minutes each)
Description: If you wish to make a comment before the Board, please fill out a comment card and give it to the secretary.
Subject:	12. Action Items (10 minutes)
Subject:	12.A. Accept/Reject the remainder of the 2015-2017 Administrative Team Agreement
Description: (9/14/15 Board voted on insurance portion of the agreement)
Subject:	12.B. Accept/Reject OSEA 2015-2016 Re-opener Agreement
Subject:	12.C. Accept/Reject Salary Increase for Superintendent 2015-2016
Subject:	12.D. Accept/Reject OSBA Nomination (if applicable)
Subject:	12.E. Accept/Reject Site Councils 2015-2016
Attachments: Site Council Committee Members 2015-2016 Site Council Committee Members 2015-2016
Subject:	12.F. Accept/Reject Superintendent's Review of Student/Parent & Staff Handbooks 2015-2016
Description: The Superintendent will review the Handbooks from each school in September of each year. Published school handbooks will be considered the administrative rule.
Attachments: Student-Parent HS Student-Parent HS Student-Parent MS Student-Parent MS Student-Parent PR Student-Parent PR Student-Parent RU Student-Parent RU Student-Parent SA Student-Parent SA Student-Parent SH Student-Parent SH Staff HS Staff HS Staff MS Staff MS Staff PR Staff PR Staff RU Staff RU Staff SA Staff SA Staff SH Staff SH
Subject:	12.G. Accept/Reject 2015-2016 Core Values
Attachments: Core Values Core Values
Subject:	12.H. Accept/Reject 2015-2016 Board and Superintendent Goals
Attachments: 2015-2016 District Goals 2015-2016 District Goals Metric Rationale Metric Rationale
Subject:	12.I. Accept/Reject 2015-2016 Board & Superintendent Working Agreement
Attachments: Board and Superintendent Working Agreement 2015-2016 Board and Superintendent Working Agreement 2015-2016
Subject:	12.J. Accept/Reject Qualified Zone Academy Bonds and Bus Replacement Resolutions
Attachments: Requirements Resolution Requirements Resolution Final Resolution Authorizing Financing Final Resolution Authorizing Financing
Subject:	12.K. Accept/Reject Increase Construction Excise Tax
Attachments: Background and Limits Background and Limits Resolution Resolution
Subject:	13. Board of Education (10 minutes)
Subject:	13.A. Book Reminder
Description: Read pages 1-124 in Speed of Trust Book for October debrief
Subject:	13.B. Committee Reports
Subject:	13.B.1. Parkrose Educational Foundation Liaison
Subject:	13.B.2. School Improvement
Subject:	13.B.3. Wellness Committee
Subject:	13.B.4. New - Finance Advisory Committee
Subject:	13.C. 69th Annual OSBA Convention Registration
Description: Register through your Board Secretary - http://www.osba.org/Calendar/Events/Annual_Convention-2015.aspx
Subject:	14. Discussion Items (8 minutes)
Subject:	15. Correspondence/Announcements
Attachments: LEED Certification Letter LEED Certification Letter Governor Brown Appoints Superintendent Gray to African American-Black Student Success Plan Advisory Committee Governor Brown Appoints Superintendent Gray to African American-Black Student Success Plan Advisory Committee
Subject:	15.A. Upcoming Meetings
Subject:	15.A.1. Board Working Session & OSBA Training, Monday, October 12, 2015, District Office Boardroom, 6:30 p.m.-9:00 p.m.
Description: Training facilitated by OSBA on public meeting law and strategic planning
Subject:	15.A.2. Board Regular Session, Monday, October 26, 2015, District Office Boardroom, 6:30 p.m.
Subject:	15.B. Upcoming Events
Subject:	15.B.1. OSBA Fall Regional Dinner, Tuesday, September 29, 2015, Embassy Suites Portland Airport, 7900 NE 82nd Avenue, 5:15 p.m.-9:00 p.m.
Subject:	15.B.2. 6th Annual Teaching With Purpose Conference, October 9th & 10th, 2015, Parkrose Middle School
Description: http://www.teachingwithpurposeconference.com/
Subject:	15.B.3. Principal for Almost a Day, Thursday, October 15, 2015
Attachments: PFAD PFAD
Subject:	15.B.4. 69th Annual OSBA Convention, November 12-15, 2015, Portland Marriott Downtown Waterfront, 1401 SW Naito Parkway
Subject:	16. Adjournment

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