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Meeting Agenda
1. Call to Order and Roll Check 
2. Land Acknowledgment
3. Adoption of Agenda (At this time Board members are provided the opportunity to amend the Regular Session agenda.)
4. Consent Agenda (All items may be adopted by a single motion unless pulled for special consideration.)
4.A. Approval of Minutes
4.B. Personnel Report for January 2025
4.C. Enrollment Report for January 2025
5. Recurring Reports
5.A. AHS Student Report
5.B. OSEA Report
5.C. AEA Report
6. Board Reports
6.A. Budget Committee for 2025-2026 Budget Year
6.B. ACTION ITEM: Board Goals
6.C. 2025 School Board Elections
7. Hear Public Comments (The Ashland School District Board of Directors reserves this time for individuals to relay comments in writing to the Board regarding topics, not on the printed agenda.) 
8. Student Representative Report
9. Superintendent Report
9.A. ACTION ITEM: School Board Appreciation Month
10. Bond Report
10.A. Monthly Report December 2024
10.B. Comprehensive Overview of Ashland High School Bond Projects
11. Finance Report
11.A. Finance Report as of January 6, 2025
11.B. ACTION ITEM: Budget Resolution 2024-2025 and Appropriation Correction January 2025
11.C. ACTION ITEM:  FY 2023-2024 Audit Report and Corrective Action Plan
12. ACTION ITEM: Transitions in Business Services Department
12.A. The Superintendent recommends that Interim Director of Business Services Sherry Ely be appointed Deputy Clerk for the period February 1, 2025-June 30, 2025.
12.B. The Superintendent recommends that Interim Director of Business Services Sherry Ely be appointed Budget Officer from February 1, 2025-June 30, 2025.
12.C. The Superintendent recommends that Interim Director of Business Services Sherry Ely be designated as a custodian of funds for the period February 1, 2025-June 30, 2025, in conjunction with the Superintendent.
12.D. Loss Coverage: The clerk and deputy clerk are bonded for $500,000. All employees of the Ashland School District are covered to this level through a comprehensive liability insurance policy.
13. Unfinished Business
14. New Business
15. Announcements and Appointments  
15.A. The Board will convene a Work Session on Thursday, January 23, 2025, at 7:00 pm in the District Office Conference Room, 885 Siskiyou Blvd., Ashland.
15.B. The Board will hold its next Regular Session on Thursday, February 13, 2025, at 7:00 PM in the City Council Chamber, 1175 E. Main Street, Ashland, OR.
16. Adjourn
Agenda Item Details Reload Your Meeting
Meeting: January 9, 2025 at 7:00 PM - Regular Meeting
Subject:
1. Call to Order and Roll Check 
Presenter:
Board Chair Rebecca Dyson
Subject:
2. Land Acknowledgment
Presenter:
Board Chair Rebecca Dyson
Description:
We acknowledge that the sacred land that we live and learn on today belongs to the Takelma, Shasta, Modoc, Klamath & Umpqua peoples. We honor and acknowledge the traditional owners of the land we now call the United States. We recognize the Native American peoples' continuing connection to land, place, waters, and community. We pay our respects to their cultures, country, and elders, past, present, and emerging.
Subject:
3. Adoption of Agenda (At this time Board members are provided the opportunity to amend the Regular Session agenda.)
Presenter:
Board Chair Rebecca Dyson
Description:
It is recommended that the Board adopt the agenda for January 9, 2025.
QUESTION: Should the Board adopt the January 9, 2025, Regular Session agenda as presented?
Subject:
4. Consent Agenda (All items may be adopted by a single motion unless pulled for special consideration.)
Presenter:
Board Chair Rebecca Dyson
Description:
It is recommended that the Board approve the consent agenda.
QUESTION: Should the Board approve the consent agenda for January 9, 2025, as presented?
Subject:
4.A. Approval of Minutes
Description:
Regular Session December 12, 2024. Please see attached.
Attachments:
Subject:
4.B. Personnel Report for January 2025
Attachments:
Subject:
4.C. Enrollment Report for January 2025
Attachments:
Subject:
5. Recurring Reports
Subject:
5.A. AHS Student Report
Presenter:
AHS Co-Presidents Owen Taylor and Ella Robinson
Subject:
5.B. OSEA Report
Presenter:
OSEA Board Member James Johnson
Subject:
5.C. AEA Report
Presenter:
AEA Board Representative Alan Parowski
Subject:
6. Board Reports
Presenter:
Board Chair Rebecca Dyson
Description:
Board members will report on recent activities.
Subject:
6.A. Budget Committee for 2025-2026 Budget Year
Description:
The District is seeking a volunteer to fill an open seat on the Budget Committee. Please see the attached notice for details. 
Attachments:
Subject:
6.B. ACTION ITEM: Board Goals
Attachments:
Subject:
6.C. 2025 School Board Elections
Description:
The next election for Oregon school boards is scheduled for May 20, 2025. The Ashland School Board will have three positions vacant:

Position #1
Position #3
Position #4

Information for interested candidates is available at the Jackson County Elections office and the Oregon School Board Association website. Please see attached for more information.
Attachments:
Subject:
7. Hear Public Comments (The Ashland School District Board of Directors reserves this time for individuals to relay comments in writing to the Board regarding topics, not on the printed agenda.) 
Presenter:
Board Chair Rebecca Dyson
Subject:
8. Student Representative Report
Presenter:
AHS Student Representative Owen Taylor and Azaleah Davis Powell
Subject:
9. Superintendent Report
Presenter:
Superintendent Joseph Hattrick
Description:
The Superintendent will report on items of interest.
Subject:
9.A. ACTION ITEM: School Board Appreciation Month
Subject:
10. Bond Report
Presenter:
Executive Director of Operations Steve Mitzel & HMK Program Director Mike Freeman
Subject:
10.A. Monthly Report December 2024
Presenter:
Executive Director of Operations Steve Mitzel & HMK Program Director Mike Freeman
Attachments:
Subject:
10.B. Comprehensive Overview of Ashland High School Bond Projects
Attachments:
Subject:
11. Finance Report
Presenter:
Director of Business Services Scott Whitman
Description:
The Board will receive a report on the current financial condition of the district.
Subject:
11.A. Finance Report as of January 6, 2025
Subject:
11.B. ACTION ITEM: Budget Resolution 2024-2025 and Appropriation Correction January 2025
Description:
The Board is asked to approve the attached corrections to the 2024-2025 Budget Appropriation amounts.
Attachments:
Subject:
11.C. ACTION ITEM:  FY 2023-2024 Audit Report and Corrective Action Plan
Description:
The Board is asked to take action by approving the proposed Corrective Action Plan in response to deficiencies highlighted in the audit report of the District's Fiscal Year 2024 performance. Please see the attached Ashland SD FY2024 Corrective Action Plan. 
Attachments:
Subject:
12. ACTION ITEM: Transitions in Business Services Department
Presenter:
Superintendent Joseph Hattrick
Description:
Superintendent Hattrick proposes the following package of action items to be approved by the Board updating the delegated authorities of the incoming Interim Director of Business Services.
Subject:
12.A. The Superintendent recommends that Interim Director of Business Services Sherry Ely be appointed Deputy Clerk for the period February 1, 2025-June 30, 2025.
Presenter:
Superintendent Joseph Hattrick
Description:
The Superintendent recommends that the Interim Director of Business Services Sherry Ely be appointed Deputy Clerk and Designated Procurement Officer for the period February 1, 2025-June 30, 2025.
Subject:
12.B. The Superintendent recommends that Interim Director of Business Services Sherry Ely be appointed Budget Officer from February 1, 2025-June 30, 2025.
Presenter:
Superintendent Joseph Hattrick
Subject:
12.C. The Superintendent recommends that Interim Director of Business Services Sherry Ely be designated as a custodian of funds for the period February 1, 2025-June 30, 2025, in conjunction with the Superintendent.
Presenter:
Superintendent Joseph Hattrick
Subject:
12.D. Loss Coverage: The clerk and deputy clerk are bonded for $500,000. All employees of the Ashland School District are covered to this level through a comprehensive liability insurance policy.
Presenter:
Superintendent Joseph Hattrick
Subject:
13. Unfinished Business
Subject:
14. New Business
Subject:
15. Announcements and Appointments  
Subject:
15.A. The Board will convene a Work Session on Thursday, January 23, 2025, at 7:00 pm in the District Office Conference Room, 885 Siskiyou Blvd., Ashland.
Subject:
15.B. The Board will hold its next Regular Session on Thursday, February 13, 2025, at 7:00 PM in the City Council Chamber, 1175 E. Main Street, Ashland, OR.
Subject:
16. Adjourn
Description:


ASHLAND BOARD OF EDUCATION GOALS FOR 2019-2025
A. Improve student achievement.
B. Recruit and retain high quality and diverse staff.
C. Create and maintain an environment that is welcoming, supportive and inclusive of all students and staff.

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