Meeting Agenda
1. Call to Order of Committee of the Whole at 4:30 p.m.
2. Roll Call:  (Board Members, Cabinet Members)
3. Pledge of Allegiance 
4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
5. Approve Introductory Meeting Minutes by consensus for April 8, 2026
6. Note:  Comments from the Community (Limited to three (3) minutes for each comment).  
7. EQUITY:  (Approximately 60 minutes)
Administrator:  Jason Blume, Assistant Superintendent for Communications & Community Relations
7.A. Roll Call:  Evelyn Meeks, Jason Blume, Terrell Yarbrough, Pam Cook,
Union: Elana-Schelling-Tufte/designee
E Team members: 
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School
7.B. Meeting Minutes Consensus for April 8, 2026
7.C. Goal Statements
7.D. Public Comments (if any)
7.E. Discussion Items
7.E.1. 2025-2026 Reflection
7.F. New Business
7.F.1. Other Items
7.G. Announcements and Updates
7.G.1. Next Meeting Date: June 10, 2026
7.H. Adjourn
8. EDUCATION: (60 minutes or as needed)
Administrator:  Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
8.A. Roll Call:   Diane McKinney, Diana Johnson, Michelle Erb, Terrell Yarbrough, Pam Cook, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union:  Elana Schelling-Tufte/designee
Members:
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School
8.B. Meeting Minutes Consensus for April 8, 2026
 
8.C. Public Comments (if any)
8.D. Agenda Items
8.D.1. High School Pathways 
8.E. Adjourn
9. POLICY:  (Approximately 60 minutes)
Administrator: Dr.Terrell Yarbrough, Superintendent
9.A. Roll Call:  Michael Sterling, Rebecca Carlson, Terrell Yarbrough, Pam Cook, Josh Aurand, Jason Blume,  Shelley Wagner, Michelle Erb, Heidi Lange, Jeremy Bois/designee, Jerry Harris/designee, Union/designee
9.B. Meeting Minutes Consensus
9.C. Public Comments (if any)
9.D. Agenda Items
9.D.1. Policy Chart May 2026
9.D.2. PRESS MEMO #121
9.D.3. Current & PRESS Policies By Assignee
9.D.3.a. Dr. Terrell Yarbrough
9.D.3.b. Dr. Shelley Wagner
9.D.3.c. Dr. Michelle Erb
9.D.3.d. Josh Aurand
9.D.3.e. Heidi Lange
9.D.3.f. Dr. Jason Blume
9.E. Adjourn
10. BUSINESS :  (60 minutes or as needed)
Administrator:  Josh Aurand, Assistant Superintendent for Business & Operations
10.A. Roll Call:  Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Shannon Thompson, Michelle Erb, Union/designee
10.B. Meeting Minutes Consensus April 8, 2026
10.C. Public Comments (if any)
10.D. Agenda Items
10.D.1. Recommendation to accept March 2026 Treasurer's Report
10.D.2. Recommendation to approve renewal quote for the Treasurer's Bond FY27 with a limit of $7,300,000 in the amount of $6,464
10.D.3. Recommendation to award Rock Cut Parking Lot Project bid
10.D.4. Recommendation to award HMS Painting Corridor Project bid
10.D.5. Recommendation to approve Memorandum of Understanding with Hagney Architects for Harlem High School for replacement of boilers
10.D.6. Recommendation to approve Memorandum of Understanding with Hagney Architects for Harlem High School for Fire Alarm System Upgrades
10.D.7. Recommendation to approve an agreement with Thayer Energy Solutions to update lighting in Windsor Elementary School
10.D.8. Recommendation to approve membership with Northern Illinois Council of Governments (NorthCOG) 
10.D.9. Recommendation to Appoint Benefits Consultant 
10.D.10. Recommendation to approve a one-year extension agreement with Athletico Management LLC to provide athletic training services for a total cost of $39,725
10.D.11. Recommendation to approve a renewal with Thomson Reuters CLEAR and LPR Software that will assist with residency verification for a three (3) year agreement
10.D.12. Recommendation to approve an agreement with Relevant Science Education, LLC and ROE 17 to provide 2 (two) professional development workshops for secondary science teachers, for a cost of $5,354.67, paid with Title II Funds 
10.D.13. Recommendation to approve an agreement for Professional Development with HMH Amira and Waggle for Loves Park Elementary, for a cost of $8,400 paid with Title II Funds
10.D.14. Recommendation to approve an agreement for Professional Development with HMH Into Reading, for a cost of $4,200 paid with Title II Funds
10.D.15. Recommendation to approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private/parochial speech and language services for $100.00 per hour for 37 weeks at 24 hours per week for the FY27 school year at a total cost of $88,800, funded by the IDEA Flow Through Part B Grant and Pre-K IDEA Grant
10.D.16. Recommendation to approve an Independent Contractor Agreement with Christina Gouchenour to provide bilingual psychological evaluations at a cost of $900 per academic assessment per student and $1,100 per academic and cognitive assessment per student, paid with IDEA Flow Through Part B
10.D.17. Recommendation to approve an Independent Contractor Agreement with Bright Beginnings Bilingual Therapy, LLC to provide Speech & Language evaluations for 2026-2027 school year at $1,000 per evaluation for Pre K-2nd grade students and $1,400 per evaluation for 3rd-12th+ grade students, $80 per hour for screening and miscellaneous services, paid with IDEA Flow Through Part B & IDEA Pre-K
10.D.18. Recommendation to approve an agreement with Crisis Prevention Institute to provide professional development and for the registration for CPI Training for Train the Trainer for a cost of $5,988.00, paid with IDEA Flow Through Part B 
10.D.19. Recommendation to approve a renewal agreement with Teaching Strategies Gold for one (1) year subscription at $4,746.00 paid with local funds
10.D.20. Recommendation to approve a renewal agreement with Mystery Science for a one (1) year subscription at a total cost of $12,593.00, paid with local funds
10.D.21. Recommendation to approve a one (1) year renewal agreement with Curriculum Associates for i-Ready Assessment for grades K-8 at a cost of $48,592.50, paid with local funds
10.D.22. Recommendation to approve a one (1) year renewal with AMIRA Learning for Istation en Espanol Program for a total of $4,410, paid with Title IV funds
10.D.23. Recommendation to approve an agreement with MusicPlay Online for a one (1) year subscription for a cost of $1,000, paid with Title IV funds
10.D.24. Recommendation to approve a one (1) year renewal agreement with Second Step for online curriculum subscription for a cost of $3,199, paid with Title IV Funds
10.D.25. Recommendation to approve an agreement with DBQ Online for a one (1) year subscription renewal at a total cost of $2,800, paid with Title IV
10.D.26. Recommendation to approve an agreement with Fastbridge for a one (1) year subscription renewal at a cost of $9,630, paid with IDEA grant
10.D.27. Recommendation to approve an agreement with Formative (Newsela) for instruction and assessment platform for teachers at a cost of $24,934.24, paid with local funds
10.D.28. Recommendation to approve a contract renewal with Embrace Education, Inc. for Embrace IEP and 504 platforms and website access for $20,162.25 for the FY27 school year, funded by the IDEA grant
10.D.29. Recommendation to approve a renewal agreement with Woodcock Johnson V for a one (1) year subscription at a total cost of $7,940.40, paid with IDEA grant
10.D.30. Recommendation to approve an agreement with Pearson Digital Assessment Library for a one (1) year subscription for a cost of $24,327.00, paid with IDEA grant
10.D.31. Recommendation to approve an agreement with Everway (News2You) for a one (1) year subscription renewal for a cost of $26,909.25, paid with IDEA grant
10.D.32. Recommendation to approve an agreement with Readtopia for a one (1) year subscription for a cost $2,840.87 paid with IDEA grant
10.D.33. Other
10.E. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: May 13, 2026 at 4:30 PM - Committee of the Whole
Subject:
1. Call to Order of Committee of the Whole at 4:30 p.m.
Subject:
2. Roll Call:  (Board Members, Cabinet Members)
Subject:
3. Pledge of Allegiance 
Subject:
4. Harlem School District Mission Statement:
The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:
5. Approve Introductory Meeting Minutes by consensus for April 8, 2026
Attachments:
Subject:
6. Note:  Comments from the Community (Limited to three (3) minutes for each comment).  
Subject:
7. EQUITY:  (Approximately 60 minutes)
Administrator:  Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
7.A. Roll Call:  Evelyn Meeks, Jason Blume, Terrell Yarbrough, Pam Cook,
Union: Elana-Schelling-Tufte/designee
E Team members: 
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School
Subject:
7.B. Meeting Minutes Consensus for April 8, 2026
Attachments:
Subject:
7.C. Goal Statements
Subject:
7.D. Public Comments (if any)
Subject:
7.E. Discussion Items
Subject:
7.E.1. 2025-2026 Reflection
Subject:
7.F. New Business
Subject:
7.F.1. Other Items
Subject:
7.G. Announcements and Updates
Subject:
7.G.1. Next Meeting Date: June 10, 2026
Subject:
7.H. Adjourn
Subject:
8. EDUCATION: (60 minutes or as needed)
Administrator:  Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
8.A. Roll Call:   Diane McKinney, Diana Johnson, Michelle Erb, Terrell Yarbrough, Pam Cook, Becky Logan, Jake Hubert, Shannon Rice, Ana Luisa Dominguez, Union:  Elana Schelling-Tufte/designee
Members:
Loves Park
Machesney
Maple
Marquette
Olson Park
Parker Center
Ralston
Rock Cut
Windsor
High School
Middle School
Subject:
8.B. Meeting Minutes Consensus for April 8, 2026
 
Attachments:
Subject:
8.C. Public Comments (if any)
Subject:
8.D. Agenda Items
Subject:
8.D.1. High School Pathways 
Attachments:
Subject:
8.E. Adjourn
Subject:
9. POLICY:  (Approximately 60 minutes)
Administrator: Dr.Terrell Yarbrough, Superintendent
Subject:
9.A. Roll Call:  Michael Sterling, Rebecca Carlson, Terrell Yarbrough, Pam Cook, Josh Aurand, Jason Blume,  Shelley Wagner, Michelle Erb, Heidi Lange, Jeremy Bois/designee, Jerry Harris/designee, Union/designee
Subject:
9.B. Meeting Minutes Consensus
Subject:
9.C. Public Comments (if any)
Subject:
9.D. Agenda Items
Subject:
9.D.1. Policy Chart May 2026
Attachments:
Subject:
9.D.2. PRESS MEMO #121
Attachments:
Subject:
9.D.3. Current & PRESS Policies By Assignee
Subject:
9.D.3.a. Dr. Terrell Yarbrough
Attachments:
Subject:
9.D.3.b. Dr. Shelley Wagner
Attachments:
Subject:
9.D.3.c. Dr. Michelle Erb
Attachments:
Subject:
9.D.3.d. Josh Aurand
Attachments:
Subject:
9.D.3.e. Heidi Lange
Attachments:
Subject:
9.D.3.f. Dr. Jason Blume
Attachments:
Subject:
9.E. Adjourn
Subject:
10. BUSINESS :  (60 minutes or as needed)
Administrator:  Josh Aurand, Assistant Superintendent for Business & Operations
Subject:
10.A. Roll Call:  Kurt Thompson, Aaron McKnight, Josh Aurand, Terrell Yarbrough, Shannon Thompson, Michelle Erb, Union/designee
Subject:
10.B. Meeting Minutes Consensus April 8, 2026
Attachments:
Subject:
10.C. Public Comments (if any)
Subject:
10.D. Agenda Items
Subject:
10.D.1. Recommendation to accept March 2026 Treasurer's Report
Attachments:
Subject:
10.D.2. Recommendation to approve renewal quote for the Treasurer's Bond FY27 with a limit of $7,300,000 in the amount of $6,464
Attachments:
Subject:
10.D.3. Recommendation to award Rock Cut Parking Lot Project bid
Attachments:
Subject:
10.D.4. Recommendation to award HMS Painting Corridor Project bid
Attachments:
Subject:
10.D.5. Recommendation to approve Memorandum of Understanding with Hagney Architects for Harlem High School for replacement of boilers
Attachments:
Subject:
10.D.6. Recommendation to approve Memorandum of Understanding with Hagney Architects for Harlem High School for Fire Alarm System Upgrades
Attachments:
Subject:
10.D.7. Recommendation to approve an agreement with Thayer Energy Solutions to update lighting in Windsor Elementary School
Attachments:
Subject:
10.D.8. Recommendation to approve membership with Northern Illinois Council of Governments (NorthCOG) 
Attachments:
Subject:
10.D.9. Recommendation to Appoint Benefits Consultant 
Attachments:
Subject:
10.D.10. Recommendation to approve a one-year extension agreement with Athletico Management LLC to provide athletic training services for a total cost of $39,725
Attachments:
Subject:
10.D.11. Recommendation to approve a renewal with Thomson Reuters CLEAR and LPR Software that will assist with residency verification for a three (3) year agreement
Attachments:
Subject:
10.D.12. Recommendation to approve an agreement with Relevant Science Education, LLC and ROE 17 to provide 2 (two) professional development workshops for secondary science teachers, for a cost of $5,354.67, paid with Title II Funds 
Attachments:
Subject:
10.D.13. Recommendation to approve an agreement for Professional Development with HMH Amira and Waggle for Loves Park Elementary, for a cost of $8,400 paid with Title II Funds
Attachments:
Subject:
10.D.14. Recommendation to approve an agreement for Professional Development with HMH Into Reading, for a cost of $4,200 paid with Title II Funds
Attachments:
Subject:
10.D.15. Recommendation to approve an Independent Contractor Agreement with Speech Horizons, Inc. to provide private/parochial speech and language services for $100.00 per hour for 37 weeks at 24 hours per week for the FY27 school year at a total cost of $88,800, funded by the IDEA Flow Through Part B Grant and Pre-K IDEA Grant
Attachments:
Subject:
10.D.16. Recommendation to approve an Independent Contractor Agreement with Christina Gouchenour to provide bilingual psychological evaluations at a cost of $900 per academic assessment per student and $1,100 per academic and cognitive assessment per student, paid with IDEA Flow Through Part B
Attachments:
Subject:
10.D.17. Recommendation to approve an Independent Contractor Agreement with Bright Beginnings Bilingual Therapy, LLC to provide Speech & Language evaluations for 2026-2027 school year at $1,000 per evaluation for Pre K-2nd grade students and $1,400 per evaluation for 3rd-12th+ grade students, $80 per hour for screening and miscellaneous services, paid with IDEA Flow Through Part B & IDEA Pre-K
Attachments:
Subject:
10.D.18. Recommendation to approve an agreement with Crisis Prevention Institute to provide professional development and for the registration for CPI Training for Train the Trainer for a cost of $5,988.00, paid with IDEA Flow Through Part B 
Attachments:
Subject:
10.D.19. Recommendation to approve a renewal agreement with Teaching Strategies Gold for one (1) year subscription at $4,746.00 paid with local funds
Attachments:
Subject:
10.D.20. Recommendation to approve a renewal agreement with Mystery Science for a one (1) year subscription at a total cost of $12,593.00, paid with local funds
Attachments:
Subject:
10.D.21. Recommendation to approve a one (1) year renewal agreement with Curriculum Associates for i-Ready Assessment for grades K-8 at a cost of $48,592.50, paid with local funds
Attachments:
Subject:
10.D.22. Recommendation to approve a one (1) year renewal with AMIRA Learning for Istation en Espanol Program for a total of $4,410, paid with Title IV funds
Attachments:
Subject:
10.D.23. Recommendation to approve an agreement with MusicPlay Online for a one (1) year subscription for a cost of $1,000, paid with Title IV funds
Attachments:
Subject:
10.D.24. Recommendation to approve a one (1) year renewal agreement with Second Step for online curriculum subscription for a cost of $3,199, paid with Title IV Funds
Attachments:
Subject:
10.D.25. Recommendation to approve an agreement with DBQ Online for a one (1) year subscription renewal at a total cost of $2,800, paid with Title IV
Attachments:
Subject:
10.D.26. Recommendation to approve an agreement with Fastbridge for a one (1) year subscription renewal at a cost of $9,630, paid with IDEA grant
Attachments:
Subject:
10.D.27. Recommendation to approve an agreement with Formative (Newsela) for instruction and assessment platform for teachers at a cost of $24,934.24, paid with local funds
Attachments:
Subject:
10.D.28. Recommendation to approve a contract renewal with Embrace Education, Inc. for Embrace IEP and 504 platforms and website access for $20,162.25 for the FY27 school year, funded by the IDEA grant
Attachments:
Subject:
10.D.29. Recommendation to approve a renewal agreement with Woodcock Johnson V for a one (1) year subscription at a total cost of $7,940.40, paid with IDEA grant
Attachments:
Subject:
10.D.30. Recommendation to approve an agreement with Pearson Digital Assessment Library for a one (1) year subscription for a cost of $24,327.00, paid with IDEA grant
Attachments:
Subject:
10.D.31. Recommendation to approve an agreement with Everway (News2You) for a one (1) year subscription renewal for a cost of $26,909.25, paid with IDEA grant
Attachments:
Subject:
10.D.32. Recommendation to approve an agreement with Readtopia for a one (1) year subscription for a cost $2,840.87 paid with IDEA grant
Attachments:
Subject:
10.D.33. Other
Subject:
10.E. Adjournment

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