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February 8, 2021 at 6:00 PM - Regular Board Meeting

Agenda
1. CALL TO ORDER
1.A. Pledge of Allegiance to the Flag of the United States of America.
1.B. Invocation
1.C. The presiding officer will call the meeting to order.
2. VISION & MISSION STATEMENT
2.A. The District shall maximize every student's potential through rigorous and relevant learning experiences preparing students to be 21st century global leaders.
Presenter:  Don Ryan, Board Vice President
2.B. The District's vision is formed from the acronym LEAD - to Learn, Empower, Achieve, Dream ... LEAD
Presenter:  Don Ryan, Board Vice President
3. RECOGNITIONS
3.A. The Superintendent will make remarks and announcements including the honors and achievements earned by staff and students in recent weeks.
Presenter:  Dr. Mark Henry
4. PUBLIC COMMENTS
4.A. Patrons who have duly registered per policy BED (Local) may address the Board and make public comments on an agenda item during or before the board’s consideration of the item. The Board may allow public comment on agenda items at all meetings. The Board will continue with the remaining agenda after the registered patrons have had an opportunity to speak. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)
Presenter:  Leslie Francis
5. BOARD COMMENTS
5.A. Any Board member may make a comment during this portion of the agenda, without prior posting being required.  Comment items may not pertain to the character of any students, staff or Board member and may not be discussed or deliberated upon at this meeting. 
Presenter:  Board of Trustees
6. CITIZEN PARTICIPATION
6.A. Patrons who have duly registered per policy BED (Local) may address the Board regarding matters of concern/interest to the district, other than the character of any student, staff or Board member. The Board may not act upon any matter that is not listed under the action item portion of the agenda. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)
Presenter:  Leslie Francis
7. REPORTS
7.A. The administration will provide a report on the instructional gap created as a result of the COVID-19 pandemic.

Information from the January 2021 diagnostic administration as well as reading levels will provide a look at the instructional gap created as a result of the COVID-19 pandemic.
Presenter:  Dr. Linda Macias
7.B. The administration will provide an oral report on the status of the 2014 and 2019 Bond Program.
Presenter:  Matt Morgan, Teresa Hull, Roy Sprague
7.C. The administration will provide a design development update report on the progress of the design of the New Elementary School No. 57 within the Bridgeland master planned community.

A Design Development Report, as prepared by Texas-IBI Group, will be presented to the Board for the final design of the New Elementary School No. 57.
Presenter:  Matt Morgan, Dan Grosz
7.D. The administration will provide a design development update report on the progress of the design of the New Elementary School No. 58 in southwest CFISD along Clay Road.

A Design Development Report, as prepared by PBK Architects, will be presented to the Board for the final design of the New Elementary School No. 58. 
Presenter:  Matt Morgan, Dan Grosz
8. ACTIONS ITEMS - CONSENSUS
8.A. The Board will consider approving the minutes of the January 14, 2021 Regular Board Meeting.
Presenter:  Holly Reichert
Attachments: (1)
9. ACTION ITEMS - NON-CONSENSUS
9.A. The Board will review and consider adoption of the revised Board Operating Guidelines outlining the duties of a public officer. [This item may be discussed in closed session pursuant to Section 551.074.]
Presenter:  Bob Covey
9.B. The Board will consider approving the budget amendments for the period of October 1, 2020 through December 31, 2020.

The budget amendments for the three months ended 12/31/2020 represent changes in revenues and expenditures. It is normal operating procedures for the district to amend the current year adopted budget for:

1.    Additional positions for increases in student enrollment
2.    Revenue and expenditures for federal and state grant funding programs
3.    Emergency needs of the district
4.    Curriculum and Instructional needs that were not budgeted
5.    Transfers between functions 
6.    Other needs of the district       
Presenter:  Karen Smith
Attachments: (1)
9.C. The Board will consider approving on second reading additions, revisions or deletions to district policies.
Presenter:  Dr. Deborah Stewart
9.C.1. FNF (LOCAL) Student Rights and Responsibilities: Interrogations and Searches (Revise)

No changes since the first reading.
Attachments: (1)
9.D. The Board will consider awarding bids and contracts and/or authorizing purchase orders as recommended in the posted agenda item.
Presenter:  Bill Powell, Paula Ross
9.D.1. Bid:              Internet and Related Services for CyrusOne Project – E-Rate
Budget:        M&O Funds
Est. Award:  $395,000.00
To:               Cogent Communications, Inc.

The District advertised and issued the RFP #21-07-7167R-RFP Internet and Related Services for CyrusOne Project – E-Rate.  Eight (8) vendors submitted pricing for this proposal.  The committee’s recommendation for the best value to the District is to award the bid to Cogent Communications, Inc. 
 
Attachments: (1)
9.E. The Board will consider approving Change Order No. 2 to the construction contract with FieldTurf USA, Inc. for the installation of additional perimeter fencing and gates, storage fencing, concrete flat work, repairs to existing field lighting systems and related site work at Cy Falls, Cy Ranch, Cy Ridge and Cy Woods High Schools and authorize the Superintendent or designee to negotiate, execute and amend all contracts necessary to complete this additional work.  

This change is in line with the new District standards for our athletic facilities at the High School campuses. The proposed changes will improve the maintenance and upkeep of newly installed facilities. 

This change order in the amount of $600,000.00 will be funded from the 2019 Bond Fund.
Presenter:  Matt Morgan
9.F. The Board will consider approving the granting of a Temporary Construction Easement to Harris County for the construction of concrete sidewalks along Longenbaugh Road to Andre Elementary School and authorize the Superintendent or designee to negotiate the final terms and execute all related documents.

These sidewalk improvements will be funded by Municipal Utility District No. 165.
Presenter:  Matt Morgan
9.G. The Board will consider approving construction proposals and contracts paid from Bond Funds to the recommended contractor and authorize the Superintendent or designee to execute all necessary documents related to such contract as follows: 
Presenter:  Matt Morgan
9.G.1. Proposal:  2019 Rennell ES Renovations & Westgreen Agriculture Center Addition
Budget:    Bond Funds
Award:     $5,075,000.00
To:           ICI Construction, Inc.

This construction contract will be funded from Bond Funds. 
10. SUPERINTENDENT'S BRIEFING
10.A. The Superintendent will provide information regarding district events and items of community interest. 
Presenter:  Dr. Mark Henry
11. CLOSED SESSION
If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 through 551.084, of the Open Meetings Act.
 
11.A. There will be a Closed Session in accordance with Government Code Section 551.001 et. seq.
Section 551.071 For the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws.
Section 551.072 For the purpose of discussing the purchase, exchange, lease or value of real property.
Section 551.073 For the purpose of considering a negotiated contract for a prospective gift or donation.
Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
Section 551.076 To consider the deployment, or specific occasions for implementation, of security personnel or devices.
Section 551.0821 For the purpose of deliberating a matter regarding a public-school student if personally identifiable information about the student will necessarily be revealed.
Section 551.082 For the purpose of considering discipline of a public-school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
Section 551.083 For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
Section 551.084 For the purpose of excluding witness or witnesses from a hearing during examination of another witness.
12. ADJOURNMENT
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