June 13, 2024 at 6:00 PM - Board Work Session
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Notice of this meeting was mailed or electronically transmitted to the news media, who previously requested such notice, and a copy was posted in the main/front office window of the Cypress-Fairbanks Independent School District Mark Henry, Ed.D. Administration Building on June 10, 2024 at 4:00 p.m.
AGENDA COMMENTS: Per BED (Local), patrons may address the Board during any Board Meeting under Agenda Comments regarding items listed on the agenda for that meeting. Individuals must register in advance. Registration opens the day the agenda is posted to the district website, and the deadline for registering is 12:00 p.m. on the day of the meeting. To register, individuals must click on the "Register to Speak" link found under each agenda item listed for that meeting on the district website. This electronic speaker form must be completed in its entirety. Agenda Comments will generally be heard before each agenda item to be discussed or considered by the Board unless rearranged by the Board President. Any registered speaker who is absent from the meeting at the time for Agenda Comments forfeits the opportunity to address the Board at that meeting but may submit written comments to the Board. MEETING OPENING: Call to Order, Invocation and Pledge of Allegiance, District's Vision and Mission Statement. |
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1. REMARKS AND ANNOUNCEMENTS
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1.A. The Superintendent will make remarks and announcements regarding the honors and achievements earned by staff and students in recent weeks and provide information regarding district and community events or items of interest.
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2. RECOGNITIONS
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2.A. The Board will recognize two recipients of the June 2024 Bringing Out the Best award.
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3. BOARD COMMENTS
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3.A. Board members may make comments during this portion of the agenda regarding student achievement, district progress and data, community input and concerns, observations from school visits, meetings and conferences attended, district and community events and initiatives, or continuing education. The Board may not take action on items discussed.
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4. CITIZEN PARTICIPATION
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4.A. Per BED (Local), patrons may address the Board during the Regular Board Meeting under Citizen Participation on any matters of interest or concerns that are not posted agenda items. Individuals may only register to speak one time per meeting and must register in advance. Registration opens the day the agenda is posted to the district website, and the deadline for registering is 12:00 p.m. on the day of the meeting. To register, individuals must click on the “Register to Speak” link found under the Citizen Participation heading in the agenda for that meeting on the district website. This electronic speaker form must be completed in its entirety. Any registered speaker who is absent from the meeting at the time for Citizen Participation forfeits the opportunity to address the Board at that meeting but may submit written comments to the Board.
CITIZEN PARTICIPATION WILL BE HEARD AT THE REGULAR BOARD MEETING ON MONDAY, JUNE 17, 2024.
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5. REPORTS
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5.A. The administration will provide a written report of the School Health Advisory Council (SHAC) annual activities to the Board of Trustees.
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5.B. The administration will provide a report on generating additional revenue for the district.
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5.C. The administration will provide a written report on the cooperative purchasing fees paid by the district for the 2022-2023 fiscal year.
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6. PUBLIC HEARING
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6.A. The Board will hold a public hearing on the adoption of the 2024-2025 budget at 6:00 p.m. on Thursday, June 13, 2024.
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7. CONSENT AGENDA
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7.A. The Board will consider approving the minutes of the May 6, 2024, Regular Board Meeting.
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7.B. The Board will consider approving the budget amendments for the period of April 1, 2024, through June 30, 2024.
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7.C. The Board will consider approving a resolution for the commitment of the district’s fund balance.
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7.D. The Board will consider approving a list of qualified financial institutions, brokers/dealers, investment pools and investment advisors that are authorized to engage in investment transactions with the district.
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7.E. The Board will consider a resolution approving the district’s investment policy and investment strategy, the investment officers of the district, the independent sources of instruction relating to investment responsibilities for the investment officers of the district, and investment training hours.
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7.F. The Board will consider authorizing the superintendent to execute a Memorandum of Understanding with Tarleton State University regarding the Distinguished High School Partnership Program.
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7.G. The Board will consider authorizing the superintendent to execute an Agreement & Memorandum of Understanding with the Texas Higher Education Coordinating Board (THECB), Texas A&M University, related to the Advise TX College Advising Corps Program.
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7.H. The Board will consider authorizing the superintendent to execute the 2024-2025 Interlocal with Harris County Resources for Children and Adults (HCRCA) to provide the services of fifteen (15) Youth Service Specialists and two (2) Coordinators to assist with the specialized services for students and families in the Cypress-Fairbanks Independent School District.
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7.I. The Board will consider approving the Memorandum of Understanding between Harris County Juvenile Board and Cypress-Fairbanks ISD to participate in the JJAEP for the 2024-2025 school year.
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7.J. The Board will consider authorizing the superintendent to execute a Memorandum of Understanding with the University of Houston-Victoria (UHV) to implement an unpaid teacher residency program.
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7.K. The Board will consider a request for a TEA Missed School Days Waiver and Low Attendance Day Waiver for the instructional days impacted due to Texas Severe Storms, Straight Line Winds, Tornadoes, and Flooding that occurred on May 16, 2024.
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7.L. The Board will consider approving a request for a Texas Education Agency waiver that allows the district to train staff on various educational strategies designed to improve student performance in lieu of student instruction for the 2024-2025 school year.
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7.M. The Board will consider approving the attached list of facilities for Off-Campus Physical Education, Category I, for the 2024-2025 school year.
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7.N. The Board will consider authorizing the superintendent to execute the renewal of the 2024-2025 Interlocal Agreement with Harris County for specialized services at the Academic Behavior School (ABS) West.
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7.O. The Board will consider authorizing the superintendent to execute the renewal of the 2024-2025 Interlocal Agreement with Harris County for school-based therapy services.
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7.P. The Board will consider granting a temporary construction easement to the North Harris County Regional Water Authority (NHCRWA) and authorize the Superintendent or designee to negotiate the final terms and execute all related documents.
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7.Q. The Board will consider approving the Interlocal Agreement between Harris County Municipal Utility District (HCMUD) No. 364, HCMUD No. 365, and Cypress-Fairbanks ISD for funding to purchase and install playground equipment at Sampson Elementary School and authorize the Superintendent or designee to negotiate the final terms and execute all related documents. [This item may be discussed in closed session pursuant to Section 551.071 and Section 551.072.]
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7.R. The Board will consider approving the CenterPoint Energy Houston Electric, LLC blanket utility easement to provide underground electrical service at Jarvis Transportation Center and authorize the Superintendent or designee to negotiate the final terms and execute all related documents.
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7.S. The Board will consider approving the granting of a temporary workspace easement to ExxonMobil Pipeline Company (EMPCo), at Danish Elementary, and authorize the Superintendent or designee to negotiate the final terms and execute all related documents.
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7.T. The Board will consider approving the granting of a temporary workspace easement to Enterprise Crude Pipeline, LLC, at Danish Elementary and authorize the Superintendent or designee to negotiate the final terms and execute all related documents.
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7.U. The Board will consider approving construction proposals and contracts paid from Bond Funds to the recommended contractors and authorize the Superintendent or designee to execute all necessary documents related to such contracts as follows:
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7.U.1. 2023 Maintenance/Operations Renovations
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7.V. The Board will consider awarding bids and contracts and/or authorizing purchase orders as recommended in the posted agenda item.
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7.V.1. Adobe for Instructional & Administrators
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7.V.2. Art and Miscellaneous School Supplies
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7.V.3. Assorted food Services for Nutrition Services
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7.V.4. Auto, Liability, Cyber Insurance & Workers’ Compensation Third Party Administration
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7.V.5. Building Materials and General Maintenance, Repair, & Operations (MRO) Supplies
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7.V.6. Child Nutrition/Food Services Fleet Vehicles #25-269
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7.V.7. Classroom Supplies and Curriculum Equipment – Amendment
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7.V.8. Contracted Educational Services and Professional Development Services
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7.V.9. District Fundraiser Services
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7.V.10. Farm to school Produce for Nutrition Services
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7.V.11. Leave Management Software
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7.V.12. Medicaid & Student Health Related Billing Services (SHARS)
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7.V.13. Produce for Nutrition Services
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7.V.14. Restaurant/Catering and Delivery Services
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7.V.15. Security Courier Services
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7.V.16. Single Sign-on Integration
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7.V.17. Spirit Apparel and Promotional Items
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7.V.18. Transport Cabinets for Nutrition Services
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7.V.19. Vending Machine Services
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8. NON-CONSENT AGENDA
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8.A. The Board will consider approving engagement with Weaver and Tidwell, L.L.P. to perform efficiency audit services.
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8.B. The Board will consider approving the District’s Hazardous Traffic Conditions Resolution as required by TEA to receive supplemental transportation funding.
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8.C. The Board will consider the adoption of the 2024-2025 Budget, including the 2024-2025 staff compensation plan.
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8.D. The Board will consider approving on first reading additions, revisions, or deletions to district policies:
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8.D.1. EFB (Local)-Instructional Resources: Library Materials (Revise)
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8.D.2. GKD (Local)-Community Relations: Nonschool Use of School Facilities (Revise)
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8.D.3. FDA (Local)- Admissions: Interdistrict Transfers (Revise)
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8.E. The Board will consider approving on second reading additions, revisions, or deletions to district policies:
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8.E.1. DEC (Local)-Compensation and Benefits: Leaves and Absences (Revise)
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8.E.2. DFBB (Local)-Term Contracts: Nonrenewal (Revise)
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8.E.3. EED(Local)-Instructional Arrangements: Student Schedules (Revise)
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8.E.4. EHAB (Local)- Basic Instructional Program: Required Instruction (Elementary) (Revise)
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8.F. The Board will consider approving the 2024-2025 Cypress-Fairbanks ISD Student Code of Conduct.
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8.G. The Board will consider nominations for the Region 4, Position F, large district member seat on the TASB Board of Directors.
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8.H. The Board will consider a Level 1 complaint filed by an employee (A. Royer) regarding adoption of science instructional materials. [This item may be discussed in closed session pursuant to Section 551.071.]
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8.I. The Board will consider making a determination that good cause did not exist as required by law for Sarah Carr, Michael Janak, Olajumoke Orundami, and April Reed, to resign their respective employment contracts. [This item may be discussed in closed session pursuant to Section 551.074.]
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8.J. The Board will consider a Level IV appeal (M. Hmeda) of a Level III decision. [This item may be discussed in closed session pursuant to Section 551.0821.]
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9. INFORMATION ITEMS
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9.B. Recap of Board member requests for information.
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10. CLOSED SESSION
If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 through 551.084, of the Open Meetings Act. |
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10.A. There will be a Closed Session in accordance with Government Code Section 551.001 et. seq.
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11. ADJOURNMENT
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