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January 14, 2021 at 6:00 PM - Regular Board Meeting

Agenda
1. CALL TO ORDER
1.A. The presiding officer will call the meeting to order.
1.B. Invocation
1.C. Pledge of Allegiance to the Flag of the United States of America.
2. VISION & MISSION STATEMENT
2.A. The District's vision is formed from the acronym LEAD - to Learn, Empower, Achieve, Dream ... LEAD
Presenter:  Bob Covey, Board President
2.B. The District shall maximize every student's potential through rigorous and relevant learning experiences preparing students to be 21st century global leaders.
Presenter:  Bob Covey, Board President
3. RECOGNITIONS
3.A. In honor of Texas School Board Recognition month, the Superintendent will recognize the Cypress-Fairbanks ISD Board of Trustees for their dedication, leadership and continuing service to the children of the district.  
Presenter:  Dr. Mark Henry, Commissioner R. Jack Caigle's Representative, Leslie Martone
3.B. The Superintendent will make remarks and announcements including the honors and achievements earned by staff and students in recent weeks.
Presenter:  Dr. Mark Henry
4. PUBLIC COMMENTS
4.A. Patrons who have duly registered per policy BED (Local) may address the Board and make public comments on an agenda item during or before the board’s consideration of the item. The Board may allow public comment on agenda items at all meetings. The Board will continue with the remaining agenda after the registered patrons have had an opportunity to speak. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)
Presenter:  Leslie Francis
5. BOARD COMMENTS
5.A. Any Board member may make a comment during this portion of the agenda, without prior posting being required.  Comment items may not pertain to the character of any students, staff or Board member and may not be discussed or deliberated upon at this meeting. 
Presenter:  Board of Trustees
6. CITIZEN PARTICIPATION
6.A. Patrons who have duly registered per policy BED (Local) may address the Board regarding matters of concern/interest to the district, other than the character of any student, staff or Board member. The Board may not act upon any matter that is not listed under the action item portion of the agenda. (To participate, registration is between 5:30 and 5:50 p.m. on the day of the Board meeting at the entrance to the CFISD Boardroom.)
Presenter:  Leslie Francis
7. PUBLIC HEARING
7.A. The Board will hold a public hearing to discuss the 2019-20 annual report describing the educational performance of the district and of each campus in the district.  
Presenter:  Dr. Linda Macias, Ashley Clayburn
8. REPORTS
8.A. The administration will provide an oral report on the continued implementation of the Safety and Security Action Plan to improve the safety and security of all facilities, focusing specifically on the work of the MHIT.
Presenter:  Teresa Hull, Franklin Sampson, Tracy Schluter, Eric Mendez, MHIT
9. ACTIONS ITEMS - CONSENSUS
9.A. The Board will consider approving the minutes of the December 10, 2020 Board Work Session.
Presenter:  Holly Reichert
9.B. The Board will consider approving the minutes of the December 14, 2020 Regular Board Meeting.
Presenter:  Holly Reichert
10. ACTION ITEMS - NON-CONSENSUS
10.A. The Board will consider approving on first reading additions, revisions or deletions to district policies.
Presenter:  Dr. Deborah Stewart
10.A.1. FNF (LOCAL) Student Rights and Responsibilities: Interrogations and Searches (Revise)

This local policy on student investigations and searches has been significantly revised to align with common practices and current case law.  The first section affirms that district officials may question a student about the student's or another student's conduct, and students may not refuse to answer questions based on the right not to incriminate themselves.

Provisions about district property inform students that they have no expectation of privacy in district property and such property may be searched at any time without notice. This would include, for example, blanket searches. Students are responsible for any prohibited items found in district property provided to them. General search provisions have been added and outline the district's authority to conduct searches of students, their belongings, and vehicles in accordance with law and in a reasonable and nondiscriminatory manner. The policy explains when district officials may initiate a search and the standard for conducting a reasonable-suspicion search.

The policy permits but does not require the district to conduct metal detector searches, including those using handheld wands, and to use trained dogs to screen a student's belongings or an area. To avoid conflict between policy and administrative procedures on random drug testing, TASB recommend that the details of the district's drug-testing program be removed from board policy. The policy text addresses the board's authorization of the program, students subject to testing, topics to be addressed in procedures, and appeals. 
Attachments: (1)
10.B. The Board will consider approving on second reading additions, revisions or deletions to district policies.
Presenter:  Marney Sims, Roy Garcia
10.B.1. FB (LOCAL) Equal Educational Opportunity (Revise)

The provision on the Title IX coordinator has been updated in response to the new Title IX regulations.Corresponding wording changes were made to the ADA/Section 504 coordinator text.
Attachments: (1)
10.B.2. FNG (LOCAL) Student Rights and Responsibilities: Student and Parent Complaints/Grievances (Revise)

TASB’s recommended revision specifies that a person filing a complaint regarding refusal of entry to or ejection from property based on Education Code 37.105 shall be permitted to address the board within 90 "calendar" days. This is an exception to how other timelines are calculated in the policy, which are based on "business" days in accordance with how days are defined.
Attachments: (1)
10.C. The Board will consider approving the Calendar Committee’s recommendation for the 2021-2022 instructional calendar.
Presenter:  Dr. Linda Macias
10.D. The Board will consider approving the Early Childhood Literacy and Mathematics Proficiency Plans and the College, Career, and Military Readiness Plans. 
Presenter:  Dr. Linda Macias, Dr. Ashley Clayburn
10.E. The Board will consider approving the campus and district performance objectives for the 2020-21 campus and district improvement plans. 
Presenter:  Dr. Linda Macias, Dr. Ashley Clayburn
10.F. The Board will consider approving the HEB and Kroger Pharmacy Affiliation Agreements.

The purpose of this agreement is to allow student participants to obtain practical pharmacy experience at an HEB and Kroger location as a component of the Practicum of Health Science course. Students in the Health Sciences course sequence may earn certifications in: Emergency Medical Technician, Certified Pharmacy Technician, Certified Nursing Assistant. This program does not require any additional district funding.
Presenter:  Dr. Linda Macias, Dr. Heather Bergman, Denise Kubecka
10.G. The Board will consider approving the Licensing Agreement between Bridgeland Development, LP and Cypress-Fairbanks ISD for the use of the Bridgeland High School Logos in newsletters, websites and on a water tower to be constructed and conveyed to Harris County MUD No. 418.

Bridgeland Development, LP would like to have the Bridgeland High School Logo(s) painted onto a water tower to be constructed within the Bridgeland development for Harris County MUD No. 418 at its sole cost and expense.  In order to allow the use of the school logo, this licensing agreement must be approved by the Board.  Once the tower construction is completed, a three-party conveyance agreement will be presented for approval and execution which will assign the water tower to Harris County MUD 418 including the use of the school logo on the water tower.  As part of that conveyance agreement, Harris County MUD No. 418 will be responsible for all costs associated with ongoing maintenance of the painted logo or any future repainting of the logo that may be required.   
Presenter:  Roy Sprague
10.H. The Board will consider approving the granting of a sanitary sewer easement to the Emerald Forest Utility District located along the west property line of the Food Production Center and Falcon Transportation Center and authorize the Superintendent or designee to negotiate the final terms and execute all related documents.

An appraisal was performed by JLL Valuation & Advisory Services to determine the value of the easement.  Per such appraisal the District will receive $17,513 for the value of the easement. 
Presenter:  Roy Sprague
10.I. The Board will consider approving construction proposals and contracts paid from Bond Funds to the recommended contractor and authorize the Superintendent or designee to execute all necessary documents related to such contract as follows: 
Presenter:  Matt Morgan
10.I.1. Proposal:  2019 Hancock ES Renovation
Budget:    Bond Funds
Award:     $10,643,000.00
To:           Millennium Project Solutions, Inc.

This construction contract will be funded from Bond Funds.
10.J. The Board will consider awarding bids and contracts and/or authorizing purchase orders as recommended in the posted agenda item.
Presenter:  Bill Powell, Paula Ross
10.J.1. Purchase:    CFISD Isilon Airgap Quote
Budget:    Technology Bond Funds
Est. Amount:    $2,095,145.48
To:    Unique Digital, Inc.

The District invited all vendors on the Department of Information Resources (DIR) listed as resellers for Dell EMC to submit quotes for the CFISD Isilon Airgap Quote NIGP: 206-89 - Storage Devices, Electronic (Disk Drive Compatible) and 920-31 - Installation of Computers, Peripherals, and Related Equipment (Including Software).  One (1) vendor submitted pricing for this quote.  The committee’s recommendation for the best value to the district is to award the quote to Unique Digital, Inc. This contract is in effect through January 14, 2026. 
 
Attachments: (1)
10.J.2. Purchase:    CFISD VLA VMWare Enterprise License Agreement (ELA) Quote
Budget:    Technology Bond Funds
Est. Amount:    $4,710,148.95
To:    Dell Marketing, L.P.

The District invited vendors on the Department of Information Resources (DIR) listed as resellers for VMWare to submit quotes for the CFISD VLA VMWare ELA Quote for 208-36 Data Processing Software, Microcomputer and 920-45 Software Maintenance/Support.  Five (5) vendors submitted pricing for this quote.  The committee’s recommendation for the best value to the district is to award the quote to Dell Marketing, L.P. This contract is in effect through January 14, 2026. 
10.K. The district will consider a Level IV appeal (Pineda) of a Level III decision. [This item may be discussed in closed session pursuant to Sections 551.074 and 551.0821.]
Presenter:  Roy Garcia, Mike Smith, Sheri McCaig
11. SUPERINTENDENT'S BRIEFING
11.A. The Superintendent will provide information regarding district events and items of community interest. 
Presenter:  Dr. Mark Henry
12. CLOSED SESSION
If, during the course of the meeting covered by this notice, the Board should determine that a closed session of the Board should be held or is required in relation to any item included in this notice, then such closed session as authorized by Section 551.001 of the Texas Government Code (the Open Meetings Act) will be held by the Board at that date, hour and place given in this notice or as soon after the commencement of the meeting covered by this notice as the Board may conveniently meet in such closed session concerning any and all subjects and for any and all purposes permitted by Sections 551.071 through 551.084, of the Open Meetings Act.
 
12.A. There will be a Closed Session in accordance with Government Code Section 551.001 et. seq.
Section 551.071 For the purpose of a private consultation with the Board's attorney on any or all subjects or matters authorized by law. For the purpose of consultation with the district’s attorney concerning matters on which the attorney’s duty to the district under the Texas Disciplinary Rules of Professional Conduct clearly conflicts with the Texas Open Meetings laws.
Section 551.072 For the purpose of discussing the purchase, exchange, lease or value of real property.
Section 551.073 For the purpose of considering a negotiated contract for a prospective gift or donation.
Section 551.074 For the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline or dismissal of a public officer or employee or to hear complaints or charges against a public officer or employee.
Section 551.076 To consider the deployment, or specific occasions for implementation, of security personnel or devices.
Section 551.0821 For the purpose of deliberating a matter regarding a public-school student if personally identifiable information about the student will necessarily be revealed.
Section 551.082 For the purpose of considering discipline of a public-school child or children or to hear a complaint by an employee against another employee if the complaint or charge directly results in a need for a hearing.
Section 551.083 For the purpose of considering the standards, guidelines, terms or conditions the Board will follow, or instruct its representatives to follow, in consultation with representatives of employee groups in connection with consultation agreements provided for by section 13.901 of the Texas Education Code.
Section 551.084 For the purpose of excluding witness or witnesses from a hearing during examination of another witness.
13. ADJOURNMENT
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