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September 22, 2020 at 6:45 PM - Regular Meeting

Agenda
1. CALL TO ORDER
2. WELCOME
3. PUBLIC COMMENTS
4. MINUTES
Description:  Minutes of the regular meeting of August 25, 2020 have been provided to the Regents.

After discussion the Board may wish to approve these minutes.
5. CONSENT AGENDA
Description:  A.  APPOINTMENTS
Faculty
Maciel, Liz - Instructor, Vocational Nursing
Effective Date:  August 17, 2020
Salary:  $44,416/year, 9 months, full-time
Qualifications:  Bachelor's Degree, Nursing
Bio:  Ms. Maciel received her Bachelor’s Degree in Nursing from the University of Oklahoma.  She has more than 6 years related experience working as a charge nurse at Northwest Texas Hospital and in the ER MedSurge-OB at W.J. Memorial Hospital in Lockney, Texas.
Replacement for:  Chandra Melton

Administrators
None
 
B.  BUDGET AMENDMENTS
The Budget Amendments for approval by the Board are attached.

After discussion, the Board may wish to approve the Consent Agenda.
6. AFFIRMATION OF NON-DISCRIMINATION STATEMENT
Description:  Per Texas Higher Education Coordinating Board, affirmation of Amarillo College's public notification of nondiscrimination is required.  It is available on Amarillo College's website in both English and Spanish. 
  
Amarillo College's notice of nondiscrimination states, "Amarillo College does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities." 
 
After discussion, the Board may wish to affirm the Non-Discrimination Statement.
 
7. APPLICATION FOR PROPERTY TAX ABATEMENT
Description:  Consider and take appropriate action on an application for property tax abatement under Ch. 312 of the Texas Tax Code, described as follows:
 
  • Property Owner:  Illinois Tool Works Inc., a Delaware corporation (as successor by merger to ITW Tech Spray L.L.C., a Delaware limited liability company)
  • Applicant for Tax Abatement: Panhandle Pure, LLC, a Texas limited liability company
  • Reinvestment Zone:  South side of Northwest 1st Ave. between Hughes and Adams, a Texas Enterprise Zone property, Texas Census Block Nos. 483750148002140 and 483750148002143 (a Reinvestment Zone is not required to be established under Texas Tax Code Section 312.2011)
  • Anticipated Improvements:  Purchase and installation of water purification, bottling equipment, and related site improvements
  • Estimated Cost of the Improvements:  $7,500,000 (site improvements and equipment)
 
The proposed tax abatement agreement and Amarillo College’s participation agreement are included in the Board materials.
 
After discussion, the Board may wish to approve the property tax abatement agreement and authorize the Chairman to execute the Participation Agreement.
 
8. POLICY ON SEXUAL HARASSMENT, SEXUAL ASSAULT, DATING VIOLENCE, AND STALKING
Description:  This item is placed on the agenda in order for the Board of Regents to consider replacing its current policy DH Sexual Harassment with policy DIAA Freedom From Sexual Harassment, Sexual Assault, Dating Violence, and Stalking, in accordance with Texas Education Code Section 51.282.  A copy of the proposed policy DIAA, recommended by the board policy committee, was provided in Board materials.
 
After discussion, the Board of Regents may determine to adopt Policy DIAA in lieu of Policy DH. 
 
9. REQUEST FOR PROPOSAL NO. 1361 - PRINTING SERVICES FOR AMARILLO COLLEGE
Description:  RFP No. 1361, for printing services for Amarillo College, was advertised in the paper.  Project documents were obtained by seven (7) vendors, with five (5) vendors submitting proposals.
 
Approval of the award being granted to Cenveo for the printing of Kids’ College (Class Schedule) booklet, CE (Class Schedule) booklet, and all general stationary printing including business card shells and imprints, letterhead, certificates, forms and envelopes is requested.
 
Approval of the award being granted to ZIP Print for all remaining specialty printing and departmental printing services is requested.
 
We recommend contracts begin November 1, 2020 with the possibility of extending the contracts for additional three (3) consecutive year periods.  This recommendation is based on the best value to the specifications, extent to which goods and services meet Amarillo College’s needs, and customer service.  A tabulation of vendors seeking bids is attached at page 8.
 
After discussion, the board may wish to approve RFP No. 1361 - Printing Services for Amarillo College.
10. REQUEST FOR PROPOSAL NO. 1362 - NEW CONNECTOR ROADS, AMARILLO COLLEGE, WEST CAMPUS
Description:  RFP No. 1362, for the construction of concrete connector roads at the Amarillo College West Campus was advertised in the paper.  Project documents were obtained by Five (5) contractors, with Two (2) contractors submitting proposals.  A tabulation of the proposals received is attached at page 9.
 
We recommend award of Proposal No. 1362 to Shelby Robinson Construction Co, Inc. in the amount of $194,954.00 is requested.
 
Funds for this project are available from the 2019 Bond money.
 
After discussion, the board may wish to approve RFP No. 1362 - New Connector Roads, Amarillo College, West Campus.
11. APPROVE METHOD OF CONSTRUCTION DELIVERY FOR THE AMARILLO COLLEGE ADA PROJECTS
Description:  The intended delivery method for these projects is to be Competitive Sealed Proposals with a possibility of multiple bid packages.  Recommend approval of Competitive Sealed Proposals as the construction delivery method for the Amarillo College ADA projects.
 
After discussion, the Board may wish to approve Competitive Sealed Proposals as the construction delivery method for the Amarillo College ADA projects.
12. ARCHITECTURAL/ENGINEERING STANDARD FORM OF AGREEMENT BETWEEN OWNER AND ARCHITECT - ARCHITECT/ENGINEERING PROFESSIONAL SERVICES FOR THE AMARILLO COLLEGE ADA PROJECTS (RFQ-1355)
Description:  Shiver-Megert Architects was selected for several ADA projects for the Amarillo campuses of Amarillo College.  This contract includes projects E2, E7, W11, W15, E5, A14, A16, W3, W14 and W16 listed in the Amarillo College Master Plan, prepared by Parkhill, Smith & Cooper, dated March 2019.  Recommend approval of the AIA B-101-Standard Form of Agreement between Owner and Architect for Basic Design Services.
 
This project will be paid for with proceeds from the sale of bonds.
 
After discussion, the Board may wish to approve the Standard Form of Agreement for Professional Services for Shiver-Megert Architects.
13. APPROVE METHOD OF CONSTRUCTION DELIVERY FOR THE RENOVATION OF CARTER FITNESS CENTER
Description:  The intended delivery method for this project is to be Construction Manager at Risk with a possibility of multiple bid packages.  Recommend approval of Construction Manager at Risk as the construction delivery method for the renovation of the Carter Fitness Center Renovation. 
  
After discussion, the Board may wish to approve Competitive Sealed Proposals as the construction delivery method for the Amarillo College Renovation of the Carter Fitness Center.
14. ARCHITECTURAL/ENGINEERING STANDARD FORM OF AGREEMENT BETWEEN OWNER AND ARCHITECT - ARCHITECT/ENGINEERING PROFESSIONAL SERVICES FOR THE RENOVATION OF CARTER FITNESS CENTER (RFQ-1346)
Description:  Lavin Architects have completed schematic design services for The Carter Fitness Center Renovation.  This is project A11 listed in the Amarillo College Master Plan, prepared by Parkhill, Smith & Cooper, dated March 2019.  Recommend approval of the AIA B-101-Standard Form of Agreement between Owner and Architect for Basic Design Services.
 
This project will be paid for with proceeds from the sale of bonds.
 
After discussion, the Board may wish to approve the Standard Form of Agreement for Professional Services for Lavin Architects.
15. APPROVE METHOD OF CONSTRUCTION DELIVERY FOR THE FIRST RESPONDERS ACADEMY PROJECT
Description:  The intended delivery method for this project is to be Competitive Sealed Proposals with a possibility of multiple bid packages.  Recommend approval of Competitive Sealed Proposals as the construction delivery method for the renovation of The First Responders Academy.
 
After discussion, the Board may wish to approve Competitive Sealed Proposals as the construction delivery method for the Amarillo College First Responders Academy.
16. ARCHITECTURAL/ENGINEERING STANDARD FORM OF AGREEMENT BETWEEN OWNER AND ARCHITECT - ARCHITECT/ENGINEERING PROFESSIONAL SERVICES FOR THE FIRST RESPONDERS ACADEMY. (RFQ-1352)
Description:  Dekker, Perich & Sabatini have completed schematic design services for The First Responders Academy.  This is project E6 listed in the Amarillo College Master Plan, prepared by Parkhill, Smith & Cooper, dated March 2019.  Recommend approval of the AIA B-101-Standard Form of Agreement between Owner and Architect for Basic Design Services.
 
This project will be paid for with proceeds from the sale of bonds.
 
After discussion, the Board may wish to approve the Standard form of Agreement for Professional Services for Dekker, Perich & Sabatini.
17. APPROVE METHOD OF CONSTRUCTION DELIVERY FOR THE WASHINGTON STREET CAMPUS HVAC INFRASTRUCTURE REPLACEMENT - TIER 1 PROJECT
Description:  The intended delivery method for this project is to be Competitive Sealed Proposals with a possibility of multiple bid packages.  Recommend approval of Competitive Sealed Proposals as the construction delivery method for the renovation of The Washington Street Campus HVAC Infrastructure Replacement - Tier 1.
 
After discussion, the Board may wish to approve Competitive Sealed Proposals as the construction delivery method for the Amarillo Washington Street Campus HVAC Infrastructure Replacement. 
 
18. ARCHITECTURAL/ENGINEERING STANDARD FORM OF AGREEMENT BETWEEN OWNER AND ARCHITECT - ARCHITECT/ENGINEERING PROFESSIONAL SERVICES FOR THE WASHINGTON STREET CAMPUS HVAC INFRASTRUCTURE REPLACEMENT - TIER 1 PROJECT. (RFQ-1348)
Description:  Lavin Architects have completed schematic design services for The Washington Street Campus HVAC - Tier 1 Project.  This is project A17 listed in the Amarillo College Master Plan, prepared by Parkhill, Smith & Cooper, dated March 2019.  Recommend approval of the AIA B-101-Standard Form of Agreement between Owner and Architect for Basic Design Services.
 
This project will be paid for with proceeds from the sale of bonds.
 
After discussion, the Board may wish to approve the Standard Form of Agreement for Professional Services for Lavin Architects.
19. APPROVE METHOD OF CONSTRUCTION DELIVERY FOR THE INNOVATION OUTPOST (FORMERLY REFERRED TO AS THE INNOVATION HUB AT THE AMARILLO COLLEGE DOWNTOWN CAMPUS)
Description:  The intended delivery method for this project is to be Construction Manager at Risk with a possibility of multiple bid packages.  Recommend approval of Construction Manager at Risk as the construction delivery method for the renovation/construction of The Innovation Outpost at the Amarillo Downtown Campus.
 
After discussion, the Board may wish to approve Competitive Sealed Proposals as the construction delivery method for the Amarillo College Innovation Outpost.
20. ARCHITECTURAL/ENGINEERING STANDARD FORM OF AGREEMENT BETWEEN OWNER AND ARCHITECT - ARCHITECT/ENGINEERING PROFESSIONAL SERVICES FOR THE INNOVATION OUTPOST (FORMERLY REFERRED TO AS THE INNOVATION HUB AT THE AMARILLO COLLEGE DOWNTOWN CAMPUS). (RFQ-1351)
Description:  Parkhill, Smith & Cooper have completed schematic design services for The Innovation Outpost Project at the Amarillo Downtown Campus.  This is project D1 listed in the Amarillo College Master Plan, prepared by Parkhill, Smith & Cooper, dated March 2019.  Recommend approval of the AIA B-133-Standard Form of Agreement between Owner and Architect for Basic Design Services.
 
This project will be paid for with proceeds from the sale of bonds.
 
After discussion, the Board may wish to approve the Standard Form of Agreement for Professional Services for Parkhill, Smith & Cooper.
21. APPROVE METHOD OF CONSTRUCTION DELIVERY FOR THE STUDENT SERVICES CENTER "HUB" RENOVATION & ADDITION
Description:  The intended delivery method for this project is to be Construction Manager at Risk with a possibility of multiple bid packages.  Recommend approval of Construction Manager at Risk as the construction delivery method for the renovation of The Student Services Center "HUB" Renovation & Addition.
 
After discussion, the Board may wish to approve Competitive Sealed Proposals as the construction delivery method for the Amarillo College Student Services Center "HUB" Renovation and Addition.
22. ARCHITECTURAL/ENGINEERING STANDARD FORM OF AGREEMENT BETWEEN OWNER AND ARCHITECT - ARCHITECT/ENGINEERING PROFESSIONAL SERVICES FOR THE STUDENT SERVICES CENTER "HUB" RENOVATION & ADDITION. (RFQ-1347)
Description:  Dekker, Perich & Sabatini have completed schematic design services for The Student Services Center "HUB" Renovation & Addition.  This is project A6 listed in the Amarillo College Master Plan, prepared by Parkhill, Smith & Cooper, dated March 2019.  Recommend approval of the AIA B-101-Standard Form of Agreement between Owner and Architect for Basic Design Services.
 
This project will be paid for with proceeds from the sale of bonds.
 
After discussion, the Board may wish to approve the Standard Form of Agreement for Professional Services for Dekker, Perich & Sabatini.
23. WEBINARS BY PHRAYSE, LLC FOR THE ENGLISH LANGUAGE LEARNER INITIATIVE
Description:  Request to purchase a webinar series by Phrayse, LLC to assist members of the Texas Peer Mentor Network in the understanding of immigrant communities served in the Texas Panhandle area.  Payments made to Phrayse, LLC will not exceed $60,000.
 
Funds are available from the College Integration Pathways II Grant and the Adult Education Literacy Grant.
 
After discussion, the Board may wish to approve purchase of this webinar series by Phrayse, LLC.
24. INVESTMENT REPORT
Description:  The Board of Regents will be presented the Quarterly Investment Report for the period June 1, 2020 through August 31, 2020.  A copy of the report will be provided to the Regents.
 
After discussion, the Board may wish to approve the Quarterly Investment Report.
 
25. FINANCIAL REPORTS
Description:  The financial statements as of August 31, 2020 are attached.

After discussion, the Board may wish to approve the Financial Reports.
26. ADJOURNMENT
Description: 
NOTE:  The Board of Regents will have dinner at 5:15 p.m. in the College Union Building, Oak Room 20e, on the Amarillo College Washington Street Campus, 2201 South Washington Street.  A status update will begin at 5:45 p.m. followed by the regular meeting at 6:45 p.m. in the Palo Duro, Room 212.
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