October 22, 2024 at 6:30 PM - Regular Meeting
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1. CALL TO ORDER
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2. WELCOME
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3. PLEDGE OF ALLEGIANCE
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4. PUBLIC COMMENTS
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5. MINUTES
Description:
Minutes of the regular meeting of August 27, 2024 have been provided to the Regents.
After discussion, the Board may wish to approve these minutes. |
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6. CONSENT AGENDA
Description:
A. APPOINTMENTS
Faculty None B. BUDGET AMENDMENTS The Budget Amendments for approval by the Board are attached at page 5 & 6. After discussion, the Board may wish to approve the Consent Agenda. |
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7. PARKING ON SOUTH JACKSON STREET – Chris Sharp
Description:
This item is on the agenda so that the regents can be made aware of the request by the City of Amarillo for a no-parking zone in the 2400 block of South Jackson Street between parking lot number nine and the Gilvin Broadcast Center/Parcells Hall. This no-parking zone would only be enforced from the intersections of 24th Avenue to 25th Avenue.
No action is required on this item. |
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8. AFFIRMATION OF NON-DISCRIMINATION STATEMENT – Frank Sobey
Description:
Per Texas Higher Education Coordinating Board, affirmation of Amarillo College's public notification of nondiscrimination is required. It is available on Amarillo College's website in both English and Spanish.
Amarillo College's notice of nondiscrimination states, "Amarillo College does not discriminate on the basis of race, color, national origin, sex, disability, or age in its programs or activities." After discussion, the Board may wish to affirm the Non-Discrimination Statement. |
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9. AFFIRMATION OF THE COLLEGE’S MISSION STATEMENT – Frank Sobey
Description:
Per SACSCOC Accreditation Principles, Standard 4.2.a, the Board of Regents ensure a regular review of the institution’s mission. The Board, in its review, reaffirms the mission statement periodically. The language of SACSCOC 4.2.a asserts the role of the Board in affirming the College’s mission statement - "The governing board ensures the regular review of the institution’s mission." This review and documentation of a review demonstrates continuous compliance with SACSCOC Accreditation principles.
After discussion, the Board may wish to affirm the College’s Mission Statement |
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10. INVESTMENT REPORT – Chris Sharp
Description:
The Board of Regents will be presented the Quarterly Investment Report for the period June 1, 2024 through August 31, 2024. A copy of the report will be provided to the Regents.
After discussion, the Board may wish to approve the Quarterly Investment Report. |
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11. FINANCIAL REPORTS – Chris Sharp
Description:
The financial statements as of August 31, 2024 and September 30, 2024 are attached at pages 7-26.
After discussion, the Board may wish to approve the Financial Reports. |
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12. PERSONAL COMPUTERS, PRINTERS, A/V EQUIPMENT, SERVERS, AND PERIPHERAL PURCHASES – FISCAL YEAR 2024-2025 – Chris Sharp
Description:
Each fiscal year Amarillo College brings a request to the Board of Regents for computers, printers, servers, and peripheral purchases for the upcoming fiscal year. For FY 2024-2025, up to 500 computers and printers, comprised of Dell personal computers, laptops, servers, A/V equipment, Apple computers, and printers will be replaced. The estimated cost for the projected life-cycle replacements and emerging technology related initiatives should not exceed $400,000; subject to the availability of funding.
The computers, laptops, and printers are available through the State of Texas Department of Information Technologies (DIR) contract with through different DIR Vendors. Amarillo College’s participation in the State/DIR purchasing cooperatives was approved by the Board in 1993. Some vendor purchases are available through The Cooperative Purchasing Network (TCPN) and State/DIR purchasing cooperatives approved by the Board resolution in 2000. Bond and other grant funded personal computers, servers, wireless technology, and peripheral acquisitions are excluded from this authorization, and will be handled separately. Funds are available from the FY 2024-2025 Board of Regents approved budget, Technology Replacement Equipment Contingency funds, and various grants awarded to and entrusted to Amarillo College. Information Technology Services recommends continuation of prior year purchases through the State of Texas Department of Information Technologies (DIR) contract. After discussion the Board may wish to approve the personal computers, printers, A/V equipment, servers, and peripheral purchases. |
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13. NETWORK EQUIPMENT, SWITCHES, AND RELATED INFRASTRUCTURE PURCHASES – FISCAL YEAR 2024-2025 – Chris Sharp
Description:
Each fiscal year Amarillo College brings a request to the Board of Regents for network equipment, switches, and related infrastructure purchases for the upcoming fiscal year. The replacement of network equipment, switches, and related infrastructure is on a planned rotation cycle. The project costs for network infrastructure (hardware, software, and licenses) should not exceed $500,000. Bond and other grant funded infrastructure items are excluded from this authorization, and will be handled separately.
Funds are available from the FY 2024-2025 Board of Regents approved budget, Technology Replacement Equipment Contingency funds, and various grants awarded to and entrusted to Amarillo College. Information Technology Services recommends continuation of prior year purchases through the State of Texas Department of Information Technologies (DIR) contract. After discussion the Board may wish to approve the network equipment, switches, and related infrastructure purchases. |
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14. DISCUSS AND APPROVE THE UPGRADE OF THE COLLEGES INTERNET SERVICE TO 10 GIGS – Chris Sharp
Description:
Currently, the College’s internet operates on 2 gigs. With the ever-increasing demand for internet and WIFI, 2 gigs is not sufficient. Amarillo TechTel is the College’s internet provider. Upgrading to 10 gigs will cost about $5,000 more a month, which is an increase of $60,000 annually.
After discussion, the Board may wish to approve the upgrade of the College’s internet service to 10 gigs and authorize Shane Hepler, CIO, to negotiate the agreement for services. |
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15. PURCHASE OF TRANSPORTATION VEHICLES - Chris Sharp
Description:
This item was placed on the agenda in order for board to discuss the need for transportation vehicles for the College.
No action is required on this item. |
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16. SERVICE AGREEMENT FOR AMARILLO COLLEGE HISTORY BOOK – Mark White
Description:
Approval is requested to proceed with the writing and publishing of an Amarillo College history book to be made available on the college’s 100th anniversary. It is recommended that Mike Haynes be retained to research and write the book covering the college’s history for the years 1979 through 2028. His services outlined in the proposed letter agreement are not to exceed $51,000. The proposed letter agreement between Amarillo College and Mike Haynes is included in board materials.
After discussion the Board may wish to approve the service agreement for the Amarillo College history book. |
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17. SELECTION OF FINALIST(S) FOR THE POSITION OF COLLEGE PRESIDENT
Description:
This item was placed on the agenda in order for the Board of Regents to select the finalist(s) for the position of College President.
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18. CLOSED MEETING
Description:
If during the course of the meeting, any discussion of any item on the agenda or any other permitted matter(s) should be held in closed meeting, the Board will convene in such closed meeting in accordance with the applicable section of the Texas Government Code, Title 5, Chapter 551 et seq. |
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19. ADJOURNMENT
Description:
NOTE: The Board of Regents will have dinner at 5:15 p.m. in the College Union Building, Room 208, on the Amarillo College Washington Street Campus, 2201 South Washington Street. A status update will begin at 5:45 p.m. followed by the regular meeting at 6:45 p.m. in the Palo Duro, Room 212. |