August 29, 2023 at 6:45 PM - Regular Meeting
| Agenda |
|---|
|
1. CALL TO ORDER
|
|
2. WELCOME
|
|
3. PLEDGE OF ALLEGIANCE
|
|
4. PUBLIC COMMENTS
|
|
5. MINUTES
Description:
Minutes of a special meeting on June 12, 2023, the regular meeting on June 27, 2023, the Board Budget Retreat on July 10, 2023, and special meetings on July 25 and August 15, 2023 have been provided to the Regents.
After discussion the Board may wish to approve these minutes. |
|
6. CONSENT AGENDA
Description:
A. APPOINTMENTS
Faculty - None Administrators - None B. BUDGET AMENDMENTS The Budget Amendments for approval by the Board are attached. C. BIDS AND PROPOSALS Electrical Work -Fiscal Year 2023-2024 Requesting approval to provide electrical work for the 2023-2024 Budget Year. Work will be provided by American Electric through the Texas Association of Community Colleges TCCCPN Contract # 022-13 American Electric. Estimated Price of work: $49,000.00. Funds are available in the 2023-2024 budget. Mechanical Work -Fiscal Year 2023-2024 Requesting approval to provide mechanical work for the 2023-2024 Budget Year. Work will be provided by Johnson Controls through the Co-op TIPS-USA Contract # 22010602 and Contract # 22010601. Estimated Price of supplies $45,000.00. Funds are available in the 2023-2024 budget. After discussion, the Board may wish to approve the Consent Agenda. |
|
7. APPROVAL TO PURCHASE CUSTODIAL SUPPLIES FOR THE 2022-2023 BUDGET YEAR - Chris Sharp
Requesting approval to purchase custodial supplies for the 2023-2024 Budget Year. Purchases will be made with Empire Paper Company through the TexBuy Purchasing Cooperative Contract # TexBuy RFP #020-020 for Statewide Custodial Supplies. Estimated price of supplies is $120,000.00. Funds are available in the 2023-2024 custodial budget After discussion, the Board may wish to approve purchase of the FY 2023-2024 custodial supplies. |
|
8. EMERGENCY MANAGEMENT RESPONSE PLAN - Interim Police chief Aaron Huddleston
This item is placed on the agenda so that the Regents may be given a report on the Emergency Management Response Plan by Amarillo College Interim Chief of Police, Aaron Huddleston. No action will be taken on this item. |
|
9. FOUR PRICE RESOLUTION - Anette Carlisle
This item is placed on the agenda in order for the Board of Regents to receive House of Representatives Resolution No. 2229, authored by State Representative Four Price, and passed during the Regular Session of the 88th Texas Legislature. The resolution commemorates Amarillo College receiving the 2023 Aspen Prize for Community College Excellence. No action is necessary. After discussion, the Board Chair may wish to read the Resolution. No action will be taken on this item. |
|
10. BUDGT WORKSHOP - Chris Sharp
The purpose of the Budget Workshop is to discuss the 2023-2024 Amarillo College budget. Chris Sharp, Vice President of Business Affairs, will present the draft budget, and will review related budgetary items. No action is needed by the Board at this time. |
|
11. PUBLIC HEARING ON THE BUDGET FOR 2023-2024 FISCAL YEAR
At this time any person and/or persons wishing to come before the Board of Regents regarding the 2023-2024 budget for Amarillo College in the Amarillo Junior College District is given the opportunity to be heard. |
|
12. ADOPTION OF THE BUDGET FOR 2023-2024 FISCIL YEAR - Chris Sharp
We recommend the adoption of the budget by passing the following resolution: R E S O L U T I O N WHEREAS, the legal requirements of the laws of the State of Texas and the regulations of the Texas Higher Education Coordinating Board regarding this document have been met; NOW, THEREFORE, BE IT RESOLVED that the said proposed budget for the 2023-2024 fiscal year is hereby designated as the official budget for Amarillo College in the Amarillo Junior College District for the 2023-2024 fiscal year. BE IT FURTHER RESOLVED that Ms. Anette Carlisle, Chair of the Board of Regents of the Amarillo Junior College District, be directed to file copies of this official budget with the county clerks of Potter and Randall counties of Texas, and with the Texas Higher Education Coordinating Board for distribution to the Governor's Budget and Planning Office, the Legislative Budget Board, and the Legislative Reference Library. After discussion the Board may wish to approve the proposed budget. |
|
13. PUBLIC HEARING ON THE PROPOSED TAX RATE FOR 2023 - Chris Sharp
In accordance with provisions of Section 26.06 of the Texas Property Tax Code, a notice of a public hearing regarding the proposed tax rate for 2023 was published in the newspaper on August 21, 2023. At this time any person and/or persons wishing to come before the Board of Regents regarding the proposed tax rate for 2023 for the Amarillo Junior College District is given the opportunity to be heard. |
|
14. APPROVAL OF THE TAX RATE FOR 2023 - Chris Sharp
In accordance with the provisions of Section 26.06 of the Texas Property Tax Code, Amarillo Junior College District published a legal notice stating that the no-new-revenue tax rate for 2023 for the Amarillo Junior College District is $0.20665 per $100 of assessed value. Adoption of the following resolution will set the 2023 Tax Rate at $0.22031 for operations. R E S O L U T I O N WHEREAS, the Chair of the Board of Regents of the Amarillo Junior College District has caused to be formulated and adopted a budget for Amarillo College in the Amarillo Junior College District for the fiscal year beginning September 1, 2023, and ending August 31, 2024, the tax year 2023, now, therefore, BE IT RESOLVED THAT: 1. An ad valorem tax of, and at the rate of six thousand one hundred thirty-eight hundred thousandths cents ($0.06138) on the one-hundred-dollar ($100) value thereof, estimated in lawful currency of the United States of America, be levied to pay interest on and provide a sinking fund for Amarillo College in the Amarillo Junior College District for bonds issued July 2, 2015, September 1, 2016, September 12, 2019, February 15, 2020, March 23, 2021, and April 7, 2022. 2. An ad valorem tax of, and at the rate of fifteen thousand eight hundred ninety-three hundred thousandths cents ($0.15893) on the one-hundred-dollar ($100) value thereof, estimated in lawful currency of the United States of America, be levied to pay for the support and maintenance of Amarillo College in the Amarillo Junior College District for the fiscal year 2023-2024, the tax year 2023. BE IT ORDERED by the Board of Regents of the Amarillo Junior College District that there is hereby levied for the tax year 2023 on all real property situated in, and all business personal property owned within the limits of said district on the first day of January 2023 same being the current year, except so much thereof as may be exempt by the Constitution and Laws of the State of Texas, or of the United States of America, a total of twenty-two thousand thirty-one hundred thousandths cents ($0.22031) on the one-hundred dollar ($100) value thereof, estimated in lawful currency of the United States of America for support and maintenance, payment of current interest, and a sinking fund for the retirement of bonds of Amarillo College in the Amarillo Junior College District for the fiscal year 2023-2024. “THIS TAX RATE WILL RAISE MORE TAXES FOR MAINTENANCE AND OPERATIONS THAN LAST YEAR’S TAX RATE.” “THE TAX RATE WILL EFFECTIVELY BE RAISED BY 6.61% AND WILL RAISE TAXES FOR MAINTENANCE AND OPERATIONS ON A $100,000 HOME BY APPROXIMATELY $11.72.” After discussion, the Board may wish to approve the tax rate. |
|
15. EMPLOYEE BENEFITS - Cheryl Jones
This item is placed on the agenda so that the Regents may be given a report on the employee benefit referred to as “2.5% Fringe.” Cheryl Jones, Vice President of Human Resources, will present information regarding recent changes. No action will be taken on this item. |
|
16. RECORDS RETENTION MANAGEMENT OFFICER - Chris Sharp
This item is placed on the agenda so that the Regents may consider appointing Gary Langford, as Interim Records Retention Management Officer due to the current vacancy in this position. Mr. Langford is currently the Supervisor of Records Retention and Central Receiving for Amarillo College. After discussion, the Board may wish to approve Gary Langford as Interim Records Retention Management Officer. |
|
17. REQUEST FOR QUALIFICATIONS No. 1395 - ARCHITECTURAL/ENGINEERING STANDARD FORM OF AGREEMENT BETWEEN OWNER AND ARCHITECT – ARCHITECT/ENGINEERING PROFESSIONAL SERVICES FOR THE EAST CAMPUS RELOCATION PROGRAMMING SERVICES – Chris Sharp
RFQ No. 1395, to provide Programming and Schematic Design Services to relocate several East Campus programs to the 2nd floor of the First Responders Building and the Washington Street Albertsons building on I-40 was advertised in the Amarillo Globe News on May 14, 2023 and May 21, 2023. Project documents were obtained by six (6) firms, with only one (1) firm submitting a proposal. The selection committee requests approval of the award being granted to Sims Architects as they were the best firm for the requested services. This is project E4 listed in the Amarillo College Master Plan, prepared by Parkhill, Smith & Cooper, dated March 2019. Approval of the AIA B-101-Standard Form of Agreement between Owner and Architect for Programming and Schematic Designs Services, and the approval of Chris Sharp, Vice-President of Business Affairs, to negotiate the fee with Sims Architects is also requested. This project will be paid for with proceeds from the sale of bonds. After discussion, the Board may wish to approve the Standard form of Agreement for Professional Services for Sims Architects and the authorization of Chris Sharp to negotiate the fee with Sims Architects. |
|
18. REQUEST FOR PROPOSAL NO. 1397 – ROOFING REPLACEMENT AND REPAIRS, AMARILLO COLLEGE, EAST CAMPUS HOUSING – Chris Sharp
RFP No. 1397, for the roofing replacement and repairs for Amarillo College, East Campus Housing, was advertised in the Amarillo Globe News on June 25, 2023 and July 2, 2023. Project documents were obtained by nineteen (19) contractors with four (4) contractors submitting proposals. A spreadsheet of the proposals received is attached at page 9 Approval of the award being granted to Tecta America Amarillo Commercial Roofing, the low proposer to the specifications, in the amount of $1,530,200.00 is requested. Funds for the project will be covered by insurance. After discussion, the board may wish to approve RFP No. 1397 – Roofing Replacement and Repairs. |
|
19. REQUEST FOR PROPOSAL NO. 1398 – PARKING LOT CONCRETE REPAIRS AND LOT 9 UPGRADES AMARILLO COLLEGE, WASHINGTON STREET CAMPUS – Chris Sharp
RFP No. 1398, for the Parking Lot Concrete Repairs and Lot 9 Upgrades for Amarillo College, Washington Street Campus, was advertised in the Amarillo Globe News on July 23, 2023 and July 30, 2023. Project documents were obtained by eight (8) contractors with six (6) contractors submitting proposals. A spreadsheet of the proposals received is attached at page 10. Approval of the award being granted to Tri-State General Contracting Group, Inc. in the amount of $864,000.00 is requested. Funds for the project will be covered by A&I Current Budget, A&I Carryforward Budget & A-1 Parking Lot 9 Reconfiguration Bond Budget. After discussion, the board may wish to approve RFP No. 1398 – Parking Lot Concrete Repairs and Lot 9 Upgrades. |
|
20. CONSIDERATION OF APPROVAL OF EQUIPMENT PURCHASES USING GEER II FUNDING– Dr. Tamara Clunis
This item was placed on the agenda in order for the Board of Regents to consider approval of purchasing the listed equipment for the nursing programs. This equipment listed on the attached document will be used across all nursing programs to improve engagement, persistence, and completion. Listed equipment focuses on teaching students how to quickly connect classroom material to patient care, while practicing in a safe simulation environment. Total purchases will be $186,670.68, GEER (Governor’s Emergency Education Relief) II funds will be used to purchase all equipment. After discussion, the board may wish to approve purchase of this equipment for the nursing programs with GEER II Grant funding. |
|
21. PURCHASE OF PERKINS BASIC FUNDED EQUIPMENT AND SUPPLIES – Dr. Tamara Clunis
Approval is requested to proceed with the purchase of Perkins Basic funded equipment and supplies for CTE programs. This approval will cover the purchase of items listed in Attachment A in an aggregate sum not to exceed the award amount of $1,148,365. The history of the grant and Attachment A are attached. After discussion, the Board may wish to approve this request. |
|
22. CHANGE TO THE LOVE YOUR NEIGHBOR GOAL OF THE STRATEGIC PLAN PROPOSAL
In May, the board requested our Equity goal be reimagined in response to SB17 and the political division sown around such concepts. This proposal, shared in the June status update, removes equity from the strategic plan. In its place is the Love Your Neighbor goal to center the work of belonging and fairness in our service for and with students and each other. A copy of the Goal: Love Your Neighbor is included in Board materials. After discussion, the Board may wish to approve this change to the Strategic Plan. |
|
23. APPROVAL OF EDUCATION CREDIT UNION AGREEMENT – Mark White
This item is placed on the agenda in order for the Board of Regents to deliberate a Program and Lease Agreement between Amarillo College and Education Credit Union for the purposes of locating a Credit Union branch facility on the Washington Street Campus and establishing a program to give AC students the opportunity to learn basic principles of the financial services industry. The Agreement and a separate Memorandum of Lease have been provided to the regents. After discussion, the Board may wish to approve these documents. After discussion, the Board may wish to approve this agreement with the Education Credit Union. |
|
24. ESTABLISHMENT OF LEGAL AID CLINIC ON WASHINGTON STREET CAMPUS
This item is placed on the agenda in order for the board of regents to consider approving a collaboration with Legal Aid of Northwest Texas to establish on on-site legal services office on the Washington Street Campus. The Memorandum of Understanding, Grant Agreement and Office Space Occupancy and Equipment Agreement between Amarillo Junior College District and Legal Aide of Northwest Texas has been provided to the regents. After discussion, the board may wish to approve the agreement. |
|
25. APPROVAL AND ADOPTION OF UPDATES TO THE BOARD OF REGENTS POLICY MANUAL – Anette Carlisle
This item is placed on the agenda so the regents may review TASB Community College Services Update 45 arising from changes to federal statues and rules issued by the Texas Higher Education Coordinating Board and other state and federal agencies. The following Local Amarillo College policies will be updated as recommended by the Texas Association of School Boards (TASB) in response to Update 45. Copies of these have been provided in Board materials. CDB Accounting: Inventories CT Intellectual Property DEA Compensation and Benefits: Compensation Plan DEAA Compensation Plan: Incentives and Stipends DEAB Compensation Plan: Wage and Hour Laws DH Employee Standards of Conduct FD Tuition and Fees FFE Student Welfare: Freedom from Bullying The board will also consider the following changes as proposed by the Board Policy Committee: CAK Appropriations and Revenue Sources CHF Site Management: Weapons DEC Compensation: Leaves and Absences After discussion, the Board of Regents may wish to approve and adopt the updates to the Board of Regents Policy Manual as described in the materials attached. |
|
26.
|
|
27. PUBLIC COMMENTS ON NON-AGENDA ITEMS
|
|
28. ADJOURNMENT
If during the course of the meeting, any discussion of any item on the agenda or any other permitted matter(s) should be held in closed meeting, the Board will convene in such closed meeting in accordance with the applicable section of the Texas Government Code, Title 5, Chapter 551 et seq. NOTE: The Board of Regents will have dinner at 5:15 p.m. in the Oak Room. The status update will begin at 5:45 in the Palo Duro Room followed by the Regular Meeting at 6:45 in Palo Duro Room. |