May 14, 2024 at 6:00 PM - Regular Meeting of the Governing Board

Description:  Members of the Board
Craig Stuart - President
Debbie Shumway - Vice President
Linda Yazzie
Olivia Jaquez
Claudia Jackson

Administrators
Robbie Koerperich, Superintendent
Bernice Gover
Anne Lang
Lauren Maestas
Clete Hargrave
Kevin Fosburgh
Andrea Tomlin
Cheri Grau
Ryan Fraley
Shawn Tow
Victor Padilla
Jacob Baker
Jesus Luna-Almendariz
Ray McLaws
 

Description:  Approve the minutes of the April 9, 2024 regular Governing Board meeting  and April 24, 2024 special Governing Board meeting as presented.
 

Description:  Recommendation: Approve the agenda for the May 14, 2024 Governing Board meeting as presented.
 

Description:  Holbrook Junior High School Student Council

• Class Games
• 2024-2025 elections
• Staff Appreciation 
• Story Celebration 

Holbrook High School Student Council

• Mr. Roadrunner
• Eighth Grade Orientation
• Special Olympics
• Teacher Appreciation 

AISES Regional Conference - Hunter Tallsalt

Action Research Presentations

• Improving Operational Efficiencies - Lauren Maestas

• Best Practices in English Language Learner Classrooms - Bernice Gover

• Recruitment Using Media Platforms - Anne Lang
   

Description:  Motion to accept the Principals' Reports as presented.
 

Description:  The Holbrook School District is requesting a budget revision to the Holbrook Unified School District FY 24 budget as presented.  The budget revisions include revisions to the capital budget, general budget limit due to adjustments made to the actual Average Daily Membership counts & override budget capacity.  The budget revisions are included in the back-up materials.

Recommendation: Discussion and consideration to approve the Holbrook School District budget final revision as presented.
 

Description:  The Holbrook School District is requesting Governing Board approval of the FY 25 Classified Staff Salary Placement Schedule as presented.

Recommendation: Discussion and consideration to approve the FY 25 Classified Staff Salary Placement Schedule as presented.
 

Description:  The District’s administrative team is requesting Governing Board approval to issue FY 25 Notice of Appointments for non-exempt support staff for the 2024-2025 school year. Included in the back-up material is a list of support staff members the administrative team is recommending for rehire. We are recommending a 3.5% raise for all support staff hourly rates.

Recommendation: Discussion and consideration to approve the FY25 Notice of Appointments, as well as, a 3.5% raise for all support staff hourly rates as presented.
 

Description:  The Intergovernmental Agreement (IGA) between NAVIT and the Holbrook Unified School District requires annual approval by the Holbrook Governing Board.  The IGA outlines HUSD #3's agreement with NAVIT in relationship to the programs and courses taught at Holbrook High School.  The IGA has been reviewed by legal counsel.

Recommendation:  Discussion and consideration to approve the 2024-2025 Intergovernmental Agreement (IGA) with NAVIT as presented. 
 

Description:  The Holbrook School District is requesting Governing Board approval of an intergovernmental agreement between the Holbrook School District and the Navajo County Sheriff's Office for school resource officer services through the Arizona School Safety Grant.  The IGA is included in the back-up materials.

Recommendation: Discussion and consideration to approve the Intergovernmental Agreement between the Holbrook School District and Navajo County Sheriff's Office as presented.
 

Description:  The Holbrook School District is requesting Governing Board approval to continue an Intergovernmental Agreement (IGA) with the Joseph City School District to share a Federal Projects Manager position. The IGA outlines the shared responsibilities, as well as, the financial terms for each school district. The IGA is included in the back up materials.

Recommendation: Discussion and consideration to approve the Federal Project IGA with the Joseph City School District as outlined in the back up materials.
 

Description:  The Holbrook School District is requesting a revision to the Special Services Addendum to reduce Occupational Therapy Assistant service for SY 24-25.  Occupational Therapy Assistant services will be provided by another provider for SY 24-25.

Recommendation: Discussion and consideration to approve the revised Special Services Consortium Agreement as presented.
 

Description:  The Holbrook School District is requesting Governing Board approval of an Inter-Agency Agreement To Provide Child Nutrition Programs with the Navajo County Instruction For Success School (NCIS).  The Inter-Agency Agreement is included in the back-up materials.

Recommendation: Discussion and consideration to approve the 2024-2025 Inter-Agency Agreement to Provide Child Nutrition Programs between HUSD #3 and NCIS.
 

Description:  Per Food and Nutrition Service (FNS) Instruction 782-5 REV.1, SFAs (School Food Authorities) paid meal prices must be above the cost of a free meal plus donated food from USDA. The adult meal price must cover cost of food, labor, supplies, and the value of donated food.  We therefore request permission to increase the lunch meal price to 6.00 and breakfast increase to $3.25.  The ala carte prices will continue to adjust with the cost of food prices.

Recommendation: Discussion and consideration to approve adult paid meal prices for HUSD #3 to be set at $6.00 for lunch and $3.25 for breakfast to align with Food and Nutrition Service guidelines for SY 24-25.
 

Description:  As required by state and federal law, the Holbrook School District must contract with an outside audit firm to independently determine our District’s level of compliance with federal and state mandates. We are requesting to approve CWDL Certified Public Accountants, formerly Dobridge & Company, CPA, to perform the HUSD #3 annual audit.

Recommendation: Discussion and consideration to approve CWDL Certified Public Accountants to perform the annual audit for HUSD #3 for Fiscal Year 2025.
 

Description:  The Holbrook School District is requesting Governing Board approval of an administrative procedure to administer online payment for daycare payment. The administrative procedure is included in the back-up materials.

Recommendation: Discussion and consideration to approve the QuickBooks Online Payments administrative procedure as presented.
 

Description:  The Holbrook School District is requesting a revision to the SY 24-25 Insurance Open Enrollment plans.  The changes relate to adding a higher deductible plan option and revising the flexible spending contribution rate due to federal requirements for employer matching guidelines.  The Open Enrollment document is included in the back-up materials.

Recommendation: Discussion and consideration to approve the SY 24-25 Open Enrollment plans for next school year as presented. 
 

Description:  The Holbrook School District is requesting a revision to the Recruitment and Retention Administrative Procedure as presented.

Recommendation: Discussion and consideration to approve the Recruitment and Retention Administrative Procedure as presented.
 

Description:  The Holbrook School District is requesting Governing Board approval of an IT Systems/Software Change Administrative Procedure as presented.  The administrative procedure outlines guidelines for technology compliance with the Uniform System of Financial Records (USFR) as outlined in the FY 23 audit.

Recommendation: Discussion and consideration to approve the IT Systems/Software Change administrative procedure as presented.
 

Description:  The Vince and Libby Budenholzer Family have generously donated $200 for each teacher recognized as Teacher of the Year at HUSD #3.  The Holbrook School District is requesting Governing Board approval to allocate these funds through payroll with the Holbrook School District paying any benefits associated with the stipend.

Recommendation:  Discussion and consideration to approve the Holbrook School District to pay any benefits associated with the Teacher of the Year stipends as presented.
 

Description:  The Holbrook School District is requesting Governing Board approval of summer activities as presented in the back-up materials. Summer activities will be grant funded or sponsored by clubs. District liability insurance will cover these events during the summer months.

Recommendation: Discussion and consideration to approve the HUSD #3 summer activity plan as presented.
 

Description:  The Holbrook School District is requesting Governing Board approval to extend the HUSD #3 contracted mileage program through the summer to provide opportunities for summer school students to attend summer school and other school related events without additional incurred transportation costs to attend school-related summer events.  Funding for the extension of the program would be paid through district funds and will not be reimbursable through the state mileage program.

Recommendation:  Discussion and consideration to approve the extension of the contracted mileage program for summer related school activities to ensure HUSD #3 students have access to summer education programs effective May 31, 2024.
 

Description:  Holbrook High School is requesting the addition of a new career and technical education course, Sports Medicine I.  The course proposal and curriculum proposal are included in the back-up materials.  If approved, this course will be offered as a one-period dual enrollment course at Holbrook High School for SY 24-25 and all curriculum materials will align with Northland Pioneer College dual enrollment coursework.  The course curriculum will be posted as a 60-day review. The proposal is included in the back-up materials.

Recommendation: Discussion and consideration to approve a Sports Medicine I course at Holbrook High School for dual enrollment for SY 24-25; as well as, the course curriculum aligned to the Sports Medicine I course as presented.
 

Description:  Holbrook High School is requesting Governing Board approval to offer one period of Stagecraft I, a career and technical education course centered upon set design, lighting, costume design, theater acoustics, scene painting, property management and technical direction for production and computer applications, at HHS for the 24-25 school year.  The course proposal is included in the back-up materials.  HHS has most, if not all, required materials, so there will be minimal costs for the implementation of this course.

Recommendation: Discussion and consideration to approve Stagecraft I as a Holbrook High School course for 1 credit as a career and technical education course for school year 2024-2025.
 

Description:  Six Holbrook High School students have qualified for a four-day trip, June 11-14, 2024 to Washington, DC through the Civics Matters Essay Contest provided by the Governor's Office, the Arizona Cardinals and the Close Up organization.  Kendrick Taylor, Mariah Ferniza, Margaret Meeks, Joelyn Kee, Robert Herndon and Bitahnii Nez have all qualified and been selected for the trip.  All expenses will be paid by Close Up and the Arizona Cardinals.  HUSD #3 is requesting approval for out-of state travel, as well as, a district vehicle and one-night lodging for students on Monday, June 10, 2024.

Recommendation: Discussion and consideration to approve out of state travel for students to attend the Close Up Washington DC trip sponsored by Governor Ducey and the Arizona Cardinals as presented.
 

Description:  The Holbrook School District is requesting approval of a Social Worker job description and position opening as presented.  The position will be a district-wide social worker to assist with student development.  The position description is included in the back-up materials.

Recommendation: Discussion and consideration to approve a Social Worker job description and position opening as presented.
 

Description:  The Holbrook School District is requesting Governing Board approval to award TSG Constructors, LLC  bid for remodeling the Holbrook High School science lab as presented in the back-up materials.   Funding for this project will be from ESSER III and impact aid funding.

Recommendation: Discussion and consideration to approve TSG Constructors, LLC bid for remodeling the Holbrook High School science lab as presented.
 

Description:  The Holbrook School District is requesting Governing Board approval of the first reading of Policy GCBDA Housing For Professional Staff Members as presented.  The policy outlines housing options for professional staff members in hard-to-fill positions.  The policy and exhibits are included in the back-up materials.

Recommendation: Discussion and consideration to approve Policy GCBDA Housing For Professional Staff Members for first reading as presented.
 

Description:  Allison, Slade - Computer Services Student Worker Resignation
LeSueur, AnaPaula - Food Services Resignation
Livingston, Rydan - Facility Services Student Worker Resignation
Oso, Christine - Food Services Resignation 
Simpson, Ryan - HHS High Needs Para Resignation
VanHemert, Theresa - Daycare Assistant Resignation
Yazzie, Kathy - Transportation Bus Driver Resignation 
 

Description:  King, Courtney - Food Service Lead Worker
Mangum, Brenda - Increase hours to assist Human Resources until June 30, 2024
Nez, William - Food Services Student Worker
Saiz, Maria - SPED Transfer from Park High Needs Para to HHS High Needs Para
Reynolds, Lori - Return to Work ESI beginning July 1, 2024
Trijillo, Aiyana - Hulet/Daycare Assistant Caregiver
 

Description:  Francis, Anika - Contract Null and Void
Williams, Lori - IWES PE Teacher Resignation
 

Description:  Barela, Dylan - Hulet 2024-2025 PE Teacher
Carbonneau, Meghan - HHS 2024-2025 Sports Medicine Teacher
Charter, Dylan - Hulet 2024-2025 Fifth Grade Teacher
Francis, Anika - IWES 2024-2025 Sixth Grade Teacher
Hegi, Brittiny - Hulet 2024-2025 Fourth Grade Teacher
Johnson, Noah - HJHS 2024-2025 Student Services
Layden, Caleb - HHS 2024-2025 PE/Health Teacher
McLaws, LouAnn - HJHS/SPED 2024-2025 SPED Teacher Return to
Work Beginning July 29, 2024
Murphy, Tyler - Hulet 2024-2025 Fourth Grade Teacher
Nells, Gabriel - IWES 2024-2025 PE Teacher
Nells, Sophia - IWES 2024-2025 First Grade Teacher
Nez, Shelly - Hulet 2024-2025 Counselor 
Nicholas, John - District ESI Substitute Teacher
Nilsson, Amy - Hulet 2024-2025 Third Grade Teacher
Novak, Josh - HJHS 2024-2025 Seventh Grade Social Studies Teacher
Robinson, Jeffrey - HHS 2024-2025 English Teacher
Salazar, Shundeen - IWES 2024-2025 Kindergarten Teacher
Tow, Nichole - Hulet/Park Principal
Willis, Katelyn - Park Teacher 2024-2025 School Year
Karissa Paddock- IWES Preschool 2024-205 School Year
 

Description:  Attakai, Ashley - HJHS Summer School (Club)
Baldonado, Leslie - HHS Summer School (Club)
Baloo, Elizabeth - Game Help
Begay, Davina - IWES Soccer Official
Bitsilly, Kaylene - Transportation Trainer
Bridegam, Stephanie - IWES/SPED SPED Summer School 
Brosius, Stephanie - HHS Summer School
Chavez, Estefana - HJHS Summer School
DeHaan, Terri - IWES Summer School
Demuth, Lelia - HHS Running Club
Eddings, Tim - IWES Summer School 
Estridge, Karen - HJHS Summer School 
Fairbanks, Julia - Park/SPED Summer Child Find
Gardner, Kyle - HHS Summer School (Club)
Gover, Gypsi - IWES Summer School
Hatch, Ramie - HHS Summer School
Herndon, Tobias - HHS Summer School 
Jensen, Callie - HHS Summer School
Jimenez, Alicia - HJHS Summer School 
Jones, Lori - Transportation Trainer
Knight, Shannon - HHS Summer School 
Koerperich, Debbie - IWES Summer School 
LaRose, Aaren - HJHS Summer School
Lewis, Athina - IWES Summer School
Meeks, Sarah - HHS Summer School (Club)
Nez, Jerald - HHS Summer School
Orton, Dan - HJHS Summer School
Palmer, Shalea - HHS Summer School 
Paschal, Adicia - HJHS Summer School 
Remos, Amanda - Park/SPED Summer Child Find
Robertson, Melissa - Transportation Trainer
Salley, Eric - HJHS Summer School 
Smith, Jennifer - IWES Summer School
Taylor, Kris - IWES Summer School
Tomlinson, Dawn - HHS Summer School
Williams, Andrea - IWES Summer School
Yazzie, Theresa - IWES Summer School 
 

Description:  Begay, Randall - HJHS/HHS  2024-2025 Football 
 

Description:  Robertson, Melissa - Leadership in Training - Train the Trainer, El Mirage, AZ. June 3-6, 2024. Cost to the District: $76.

Yazzie, Marc - Leadership Summit Arizona Cycling Association, Tempe, AZ. April 6, 2024. Cost to the District: $373.35.

Haussman, Charles - NAVIT Directors Meeting, Taylor, AZ. April 15, 2024. Cost to the District: Use of a District Vehicle.

Daniels, Joel - CTE / TSA Teacher Institutes TSA Meeting, Glendale, AZ. May 18, 2024. Cost to the District: Use of a District Vehicle. 

Fraley, Ryan / Saxton, Michaela - CI & IT Leadership Symposium, Phoenix, AZ. April 26, 2024. Cost to the District: $259

Carbonneau, Meghan - Dorrance Scholarship Interview, Phoenix, AZ. April 19, 2024. Cost to the District: Use of a District Vehicle. 

Williams, Lori - Athletic Director Meeting, Winslow, AZ. May 3, 2024. No Cost to the District.

Jones, Laurie - Leadership in Training - Train the Trainer, El Mirage, AZ. June 3-6, 2024. Cost to the District: $825.
 

Description:  #2486          $128,627.40
#2487            266,163.08
#2488              47,956.62
#2489              15,137.87
#2490                7,867.89
#2491             128,211.11
Total             593,963.97
 

Description:  #29                 $513,454.43
#30                   544,252.07
Total          $ 1,057,706.50
 

Description:  Baloo, Elizabeth - Year One Mentor $1,250
Benally, Saraphania - Year Two Mentor $1,500
Bitsoie, Dawna - Professional Development $500
Brown, Katy - Insurance Buy Out $1,500
Carlisle, Sandy - Year One Mentor $2,500
Clark, Patty - Professional Development $500
Estridge, Karen - Year One and Year Two Mentor $2,125
Fairbanks, Julia - Professional Development $500
Garner, Danelle - Year One Mentor $2,500
Hollins, Rasheed - Clas Size Stipend $375
Hollins, Rasheed - Year One and Year Two Mentor $4,000
Hubbard, Jessica - Year Two Mentor $1,500
Hunsaker, Heidi - Professional Development $500
James, Sharon - Insurance Buy Out $875
Jimenez, Alicia - Year Two Mentor $1,500
Koerperich, Deb - Year One and Year Two Mentor $4,000
Maestas, Lauren - AASBO Professional Development $500
Newton-Pender, Meagan - Year One Mentor $2,500
Paschal, Adicia - Year Two Mentor $1,500
Paz, Jessica - Class Size Stipend $1,125
Paz, Jessica - Year One Mentor $2,500
Reidhead, Karalyn - Professional Development $1,000
Remos, Amanda - Professional Development $500
Sample, Jonathan - Insurance Buy Out $1,500
Saxton, Michaela - Insurance Buy Out $750
Spencer, Henry - Insurance Buy Out $750
Bus Driver Attraction & Retention March 2024 $2,690
Park/Hulet Professional Development February 2024 $480
Park/Hulet Professional Development March 2024 $400
Fourth Quarter Class Size Stipend $6,348
Park/Hulet Professional Development April 2024 $400
April White Bus Drivers $40
Power of 5 Good Faith $46,500
 

Description:  HHS AISES - Jerald Nez - Ice Cream Bar
May 21, 2024 (lunch time) - Estimated Earnings $160

HHS Cross Country - Jerald Nez - BSN Cross Country Gear Shop
May 6, 2024 through June 13, 2024 - Estimated Earnings $1,000

HHS Cross Country - Jerald Nez - Youth Basketball Tournaments
June 21 to June 23, 2024 and June 29 to July 2, 2024
Estimated Earnings $3,000

HHS Spirit Line - Kassy Grabowski - Car Washes
June 1, 2024 / July 20, 2024 / August 11, 2024
Estimated Earnings: $1,200

HHS Spirit Line - Kassy Grabowski- Corn Hole Tournament
July 27, 2024  Estimated Earnings: $450

Class of 2025 - Cheryl Carlson - Graduation Leis
May 24, 2024  Estimated Earnings $1,000 - $1,500
 

Description:  Holbrook School District is donating the following items to the City of Holbrook. Leg press Tag #23372, ISO Lat Row Tag # 23874, Push Press Tag # 50185, Incline Bench-no tag, Military Bench no tag.

The Lion's Club donated $200 to the Holbrook Junior High for two end of year beep beeper grand prizes. One boy and one girl. 

The Holbrook Roadrunners Booster Club donated $791.97 to the baseball team to purchase equipment. 
 

Description:  ASBA Policy Updates - Final Adoption
EBAA Reporting of Hazards/Warning Systems
EB-R Environmental and Safety Program
BGE Policy Communication/Feedback
JFABDA Admission of Students in Foster Care
EBC Emergencies
JHD Exclusions and Exemptions from School Attendance
GDC Support Staff Leave and Absence
ECB Building and Ground Maintenance
JIH Student Interrogations, searches and arrests
 

Description:  Recommendation:  Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented.  Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025.  Phone 1-928-524-6144.
 

Description: 

•  National School Board Association- Member Shumway
•  Board and Leadership Training Series (BOLTS)- Member Yazzie
   

Description:  The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
 

Description:  Superintendent Contract Extension.

Recommendation: Discussion and consideration to approve a contract extension for Dr. Koerperich as Holbrook Unified School District Superintendent through June 30, 2027 as presented.