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Meeting Agenda
1. Guest Presentations for this Meeting - None 
2. Financial Report - Consent Agenda
2.A. Financial Report 
2.B. Approval of Payment of Claims - Attached as an "extra"
2.B.1) Vendor Payments Report
2.B.2) Student Activity Expenditures Report
2.C. Budget Revisions
2.D. Wire Transfers
2.E. Investment Transactions 
2.F. APU Projections 
2.G. Fundraisers 
2.H. Finance Education 
2.H.1) General Education Revenue 
3. Bids, R.F.P.s and Quotes Reports - Consent Agenda
3.A. Bids 
3.A.1) Bid-1277 MAN and ISP Services
Bids for Metropolitan Area Network (MAN) communications and Internet Service Provider (ISP) were advertised and posted on the Universal Service Administrative Company website as required to qualify for E-Rate funding.  A contract length of five (5) years was requested.  Response was received from one (1) vendor.
3.B. RFPs - None
3.C. Quotes - None
4. Policies and Regulations - Consent Agenda
4.A. Revised 213 - School Board Committees Bylaw - second reading
Attached is Policy 213 - School Board Committees Bylaw for revision - second reading.
5. Contracts, Change Orders, and Leases - Consent Agenda
5.A. Contracts 
5.A.1) Sourcewell Project Procurement/Gordian ezIQC for HOCHS Fire Alarm Upgrade Project
This agreement with Kraus-Anderson Construction Company is for installation of a new code compliant fire detection system. The current system has been cited by the Duluth Fire Marshall as non-compliant due to age and inability to purchase repair components. These construction services are procured through Gordian ezIQC, Sourcewell contract MN021R-042517-KRU.  The contract sum for this work as defined in the attached Sourcewell Gordian ezIQC agreement is $286,615.23.
5.A.2) PLACEHOLDER - Other Contracts
5.B. Change Orders - None
5.C. Leases - None
5.C.1) PLACEHOLDER - Other Leases
6. Resolutions - Consent Agenda
6.A. B-2-20-3716 - Acceptance of Donations
6.B. B-2-20-3717 - Authorized Bank Account Signer
6.C. B-2-20-3718- Revise General Fund Revenue Budget
6.D. B-2-20-3719- School Board Committees
6.E. PLACEHOLDER - Other Resolutions
7. Informational - These items are provided for informational purposes only; no action is required.
7.A. Expenditure Contracts 
The Superintendent or CFO/Executive Director of Business Services has signed these contracts during the month of January 2020.
7.B. Extension or Renewal Contracts - None
7.C. No Cost Contracts 
The Superintendent or CFO/Executive Director of Business Services has signed these contracts during the month of January 2020.
7.D. Revenue Contracts 
The Superintendent or CFO/Executive Director of Business Services has signed these contracts during the month of January 2020.
7.E. Property Sale Updates 
7.F. Facilities Management & Capital Project Status Report 
7.G. Change Orders Signed - None
7.H. Budget Process Update 
7.I. Boundary Study Recommendations 
Agenda Item Details Reload Your Meeting
Meeting: February 24, 2020 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:
1. Guest Presentations for this Meeting - None 
Subject:
2. Financial Report - Consent Agenda
Subject:
2.A. Financial Report 
Attachments:
Subject:
2.B. Approval of Payment of Claims - Attached as an "extra"
Subject:
2.B.1) Vendor Payments Report
Subject:
2.B.2) Student Activity Expenditures Report
Subject:
2.C. Budget Revisions
Attachments:
Subject:
2.D. Wire Transfers
Attachments:
Subject:
2.E. Investment Transactions 
Attachments:
Subject:
2.F. APU Projections 
Attachments:
Subject:
2.G. Fundraisers 
Attachments:
Subject:
2.H. Finance Education 
Subject:
2.H.1) General Education Revenue 
Attachments:
Subject:
3. Bids, R.F.P.s and Quotes Reports - Consent Agenda
Subject:
3.A. Bids 
Subject:
3.A.1) Bid-1277 MAN and ISP Services
Bids for Metropolitan Area Network (MAN) communications and Internet Service Provider (ISP) were advertised and posted on the Universal Service Administrative Company website as required to qualify for E-Rate funding.  A contract length of five (5) years was requested.  Response was received from one (1) vendor.
Description:

Recommendation:  It is recommended that the Duluth School Board accept this bid from Charter Communications in the approximate amount of $1,149,600.00 for the five year term.
Attachments:
Subject:
3.B. RFPs - None
Subject:
3.C. Quotes - None
Subject:
4. Policies and Regulations - Consent Agenda
Subject:
4.A. Revised 213 - School Board Committees Bylaw - second reading
Attached is Policy 213 - School Board Committees Bylaw for revision - second reading.
Description:

Recommendation:  It is recommended that the Duluth School Board approve the revisions to Policy 213 - School Board Committees Bylaw - second reading.
Attachments:
Subject:
5. Contracts, Change Orders, and Leases - Consent Agenda
Subject:
5.A. Contracts 
Subject:
5.A.1) Sourcewell Project Procurement/Gordian ezIQC for HOCHS Fire Alarm Upgrade Project
This agreement with Kraus-Anderson Construction Company is for installation of a new code compliant fire detection system. The current system has been cited by the Duluth Fire Marshall as non-compliant due to age and inability to purchase repair components. These construction services are procured through Gordian ezIQC, Sourcewell contract MN021R-042517-KRU.  The contract sum for this work as defined in the attached Sourcewell Gordian ezIQC agreement is $286,615.23.
Description:

Recommendation:  It is recommended that the Duluth School Board enter into this agreement for the contract sum of $286,615.23.
Subject:
5.A.2) PLACEHOLDER - Other Contracts
Subject:
5.B. Change Orders - None
Subject:
5.C. Leases - None
Subject:
5.C.1) PLACEHOLDER - Other Leases
Subject:
6. Resolutions - Consent Agenda
Subject:
6.A. B-2-20-3716 - Acceptance of Donations
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution 2-20-3176.
Subject:
6.B. B-2-20-3717 - Authorized Bank Account Signer
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution 2-20-3717.
Subject:
6.C. B-2-20-3718- Revise General Fund Revenue Budget
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution 2-20-3718.
Subject:
6.D. B-2-20-3719- School Board Committees
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution 2-20-3719.
Subject:
6.E. PLACEHOLDER - Other Resolutions
Subject:
7. Informational - These items are provided for informational purposes only; no action is required.
Subject:
7.A. Expenditure Contracts 
The Superintendent or CFO/Executive Director of Business Services has signed these contracts during the month of January 2020.
Attachments:
Subject:
7.B. Extension or Renewal Contracts - None
Subject:
7.C. No Cost Contracts 
The Superintendent or CFO/Executive Director of Business Services has signed these contracts during the month of January 2020.
Attachments:
Subject:
7.D. Revenue Contracts 
The Superintendent or CFO/Executive Director of Business Services has signed these contracts during the month of January 2020.
Attachments:
Subject:
7.E. Property Sale Updates 
Attachments:
Subject:
7.F. Facilities Management & Capital Project Status Report 
Attachments:
Subject:
7.G. Change Orders Signed - None
Subject:
7.H. Budget Process Update 
Attachments:
Subject:
7.I. Boundary Study Recommendations 
Attachments:

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