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Meeting Agenda
1. Financial Report
1.A. Financial Report 
1.B. Approval of Payment of Claims
This item is attached as an "extra".
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions 
1.F. APU Projections
1.G. Fundraisers
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids
2.A.1) PLACEHOLDER - Bid 1257 Network Infrastructure
2.B. R.F.P.s - None
2.C. Quotes
2.C.1) Quote #4258 - District-wide Bricklayer Labor Services
Quotes were solicited from six contractors for the District-wide Bricklayer Labor Services.  It is recommended the Duluth School Board approve entering into a contract with Stretar Masonry & Concrete based on their quote with an estimated value of $22,500.00.
2.C.2) Quote #4259 - District-wide Flooring Installation Labor Services
Quotes were solicited from three contractors for the District-wide Flooring Installation Labor Services.  It is recommended the Duluth School Board approve entering into a contract with Johnson's Carpet One based on their quote with an estimated value of $6,195.00.
2.C.3) Quote #4260 - District-wide Annual Service and Maintenance of Emergency Generators
Quotes were solicited from six contractors for the District-wide Annual Service and Maintenance of Emergency Generators.  It is recommended the Duluth School Board approve entering into a contract with Cummins Sales & Services based on their quote with an estimated value of $4,943.96.
2.C.4) Quote #4261 - District-wide Plumbing Labor
Quotes were solicited from six contractors for the District-wide Plumbing Labor.  It is recommended the Duluth School Board approve entering into a contract with The Jamar Company based on their quote with an estimated value of $25,898.00.
2.C.5) Quote #4262 - District-wide Roofing Labor
Quotes were solicited from four contractors for the District-wide Roofing Labor.  It is recommended the Duluth School Board approve entering into a contract with The Jamar Company based on their quote with an estimated value of $31,150.00.
3. Policies and Regulations - None
4. Contracts, Change Orders, and Leases
4.A. Contracts
4.A.1) Design Services for the Woodland Hills/Rockridge Design Project
Attached are the Phase II proposal and agreement to develop plans and specifications to facilitate re-construction of Rockridge elementary to house the Woodland Hills program.  The total fee for Phase II work as identified in the attached proposal is based on 16 items of project understanding, including several key primary assumptions and criteria.  One key assumption is that total construction costs to be $2,500,000.00.  If the project scope should change in a significant manner, both the District and Architectural Resources Inc. (ARI) reserve the right to re-negotiate these proposed fees.

The fee proposed to accomplish the identified services is a lump sum fee of $155,000.00.
4.A.2) PLACEHOLDER - Lake Superior Swim Club
4.B. Change Orders
4.B.1) PLACEHOLDER - Other Change Orders
4.C. Leases - None
5. Resolutions
5.A. B-4-17-3442 - Acceptance of Donations to Duluth Public Schools.
5.B. B-4-17-3443 - Release and Pledge of of Collateral
5.C. B-4-17-3444 - Adoption of Considerations and Investments
5.D. PLACEHOLDER - Sale of Property
6. Informational - These items are provided for informational purposes only and no action is required.
6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of March 2017.
6.B. Revenue Contracts 
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of March 2017.
6.C. Other Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of March 2017.
6.D. Change Orders Signed - None
6.E. Facilities Management & Capital Project Status Report 
6.F. Quarterly Grants and Donations
January - March 2017
6.G. Informational Contracts
The attached contracts were previously approved by School Board with the option to extend for two additional one-year periods.  These are the first or second year extensions for your information. 
7. Future Items
7.A. Duluth Energy Systems Steam Contract
7.B. Woodland Hills Lease Renewal
7.C. Playground Fall Protection Project Contract
7.D. Policy Updates
Agenda Item Details Reload Your Meeting
Meeting: April 18, 2017 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:
1. Financial Report
Subject:
1.A. Financial Report 
Attachments:
Subject:
1.B. Approval of Payment of Claims
This item is attached as an "extra".
Subject:
1.C. Budget Revisions
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions 
Attachments:
Subject:
1.F. APU Projections
Attachments:
Subject:
1.G. Fundraisers
Attachments:
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids
Subject:
2.A.1) PLACEHOLDER - Bid 1257 Network Infrastructure
Attachments:
Subject:
2.B. R.F.P.s - None
Subject:
2.C. Quotes
Subject:
2.C.1) Quote #4258 - District-wide Bricklayer Labor Services
Quotes were solicited from six contractors for the District-wide Bricklayer Labor Services.  It is recommended the Duluth School Board approve entering into a contract with Stretar Masonry & Concrete based on their quote with an estimated value of $22,500.00.
Description:

Recommendation:  It is recommended that the Duluth School Board approve entering into a contract with Stretar Masonry & Concrete for a total estimated value of $22,550.00  for the Period of July 1, 2017 through June 30, 2018.  It is also recommended that the Duluth School Board approve the option to renew this contract for two (2) additional one-year periods if the amount is determined acceptable by the Director of Business Services and the Facilities Manager.
Attachments:
Subject:
2.C.2) Quote #4259 - District-wide Flooring Installation Labor Services
Quotes were solicited from three contractors for the District-wide Flooring Installation Labor Services.  It is recommended the Duluth School Board approve entering into a contract with Johnson's Carpet One based on their quote with an estimated value of $6,195.00.
Description:



Recommendation:  It is recommended that the Duluth School Board approve entering into a contract with Johnson's Carpet One for a total estimated value of $6,195.00 for the Period of July 1, 2017 through June 30, 2018.  It is also recommended that the Duluth School Board approve the option to renew this contract for two (2) additional one-year periods if the amount is determined acceptable by the Director of Business Services and the Facilities Manager.
Attachments:
Subject:
2.C.3) Quote #4260 - District-wide Annual Service and Maintenance of Emergency Generators
Quotes were solicited from six contractors for the District-wide Annual Service and Maintenance of Emergency Generators.  It is recommended the Duluth School Board approve entering into a contract with Cummins Sales & Services based on their quote with an estimated value of $4,943.96.
Description:

Recommendation:  It is recommended that the Duluth School Board approve entering into a contract with Cummins Sales & Services for a total estimated value of $4,943.96 for the Period of July 1, 2017 through June 30, 2018.  It is also recommended that the Duluth School Board approve the option to renew this contract for two (2) additional one-year periods if the amount is determined acceptable by the Director of Business Services and the Facilities Manager.
Attachments:
Subject:
2.C.4) Quote #4261 - District-wide Plumbing Labor
Quotes were solicited from six contractors for the District-wide Plumbing Labor.  It is recommended the Duluth School Board approve entering into a contract with The Jamar Company based on their quote with an estimated value of $25,898.00.
Description:

Recommendation:  It is recommended that the Duluth School Board approve entering into a contract with The Jamar Company for a total estimated value of $25,898.00 for the Period of July 1, 2017 through June 30, 2018.  It is also recommended that the Duluth School Board approve the option to renew this contract for two (2) additional one-year periods if the amount is determined acceptable by the Director of Business Services and the Facilities Manager.
Attachments:
Subject:
2.C.5) Quote #4262 - District-wide Roofing Labor
Quotes were solicited from four contractors for the District-wide Roofing Labor.  It is recommended the Duluth School Board approve entering into a contract with The Jamar Company based on their quote with an estimated value of $31,150.00.
Description:







Recommendation:  It is recommended that the Duluth School Board approve entering into a contract with The Jamar Company for a total estimated value of $31,150.00 for the Period of July 1, 2017 through June 30, 2018.  It is also recommended that the Duluth School Board approve the option to renew this contract for two (2) additional one-year periods if the amount is determined acceptable by the Director of Business Services and the Facilities Manager.
Attachments:
Subject:
3. Policies and Regulations - None
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts
Subject:
4.A.1) Design Services for the Woodland Hills/Rockridge Design Project
Attached are the Phase II proposal and agreement to develop plans and specifications to facilitate re-construction of Rockridge elementary to house the Woodland Hills program.  The total fee for Phase II work as identified in the attached proposal is based on 16 items of project understanding, including several key primary assumptions and criteria.  One key assumption is that total construction costs to be $2,500,000.00.  If the project scope should change in a significant manner, both the District and Architectural Resources Inc. (ARI) reserve the right to re-negotiate these proposed fees.

The fee proposed to accomplish the identified services is a lump sum fee of $155,000.00.
Description:

Recommendation:  It is recommended that the Duluth School Board enter into an agreement with ARI for a total lump sum fee for Phase II in the amount of $155,000.00.  This fee does exclude needed site survey and geotechnical services.
Attachments:
Subject:
4.A.2) PLACEHOLDER - Lake Superior Swim Club
Subject:
4.B. Change Orders
Subject:
4.B.1) PLACEHOLDER - Other Change Orders
Subject:
4.C. Leases - None
Subject:
5. Resolutions
Subject:
5.A. B-4-17-3442 - Acceptance of Donations to Duluth Public Schools.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-4-17-3442.
Attachments:
Subject:
5.B. B-4-17-3443 - Release and Pledge of of Collateral
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-4-17-3443.
Attachments:
Subject:
5.C. B-4-17-3444 - Adoption of Considerations and Investments
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-4-17-3444.
Attachments:
Subject:
5.D. PLACEHOLDER - Sale of Property
Subject:
6. Informational - These items are provided for informational purposes only and no action is required.
Subject:
6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of March 2017.
Attachments:
Subject:
6.B. Revenue Contracts 
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of March 2017.
Attachments:
Subject:
6.C. Other Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of March 2017.
Attachments:
Subject:
6.D. Change Orders Signed - None
Subject:
6.E. Facilities Management & Capital Project Status Report 
Attachments:
Subject:
6.F. Quarterly Grants and Donations
January - March 2017
Attachments:
Subject:
6.G. Informational Contracts
The attached contracts were previously approved by School Board with the option to extend for two additional one-year periods.  These are the first or second year extensions for your information. 
Attachments:
Subject:
7. Future Items
Subject:
7.A. Duluth Energy Systems Steam Contract
Subject:
7.B. Woodland Hills Lease Renewal
Subject:
7.C. Playground Fall Protection Project Contract
Subject:
7.D. Policy Updates

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