Projector: May 19, 2015 at 6:30 PM - Business Committee-Regular School Board Meeting

Meeting Agenda

1. Financial Report

1.A. Financial Report

1.B. Approval of Payment of Claims
This item is attached as an "extra" on board book.

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections

1.G. Fundraisers

1.H. Child Nutrition - Adult Meal Price Increase
Attached please find a recommendation to increase the adult school lunch prices in order to comply with the MDE and USDA regulations.

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) Bid #1239 – Ordean East Middle School Site Improvements and Lakewood Elementary Access Road Paving
OEMS Site Improvements/Lakewood School Access Road Paving –Sinnott Contracting, LLC $165,831.80

2.A.2) Bid #1240 – Lester Park Elementary School Site Improvements
Lester Park Elementary School Site Improvements – Sinnott Contracting, LLC $65,496.00

2.A.3) Bid #1241 – Western Tennis Courts and Discus Civil Plan
Laura MacArthur Tennis Courts and Discus Civil Plan – Hibbing Excavating, Inc. $364,000.00

2.B. R.F.P.s

2.C. Quotes

2.C.1) Quote #4200-1 – District-Wide Electrical Labor – High and Low Voltage
Electrical Labor – High and Low Voltage – Hunt Electric Corporation - $34,700.00

3. Policies and Regulations

3.A. Bylaw 9115 - School District Elections
Attached are recommended changes to Bylaw 9115 - School District Elections for the second reading.

3.B. Suspension of Policy 3136 - Travel In-District, In-State, and Out-of-State
Administration is recommending that the School Board suspend policy 3136 in order to purchase airfare outside of the parameters of the policy. The first suspension is for a new administrator at Denfeld who made their own flight arrangements. The second suspension is for a delegation going to China and the arrangements are being made through a specific program.

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) 2015 Denfeld High School Career and Technical Education Addition - Design and Engineering Services.
Denfeld High School Career and Technical Education Addition - design and engineering services Architectural Resources Inc.; lump sum $60,000

4.B. Change Orders

4.C. Leases

5. Resolutions

5.A. B-5-15-3264 - Acceptance of Donations to Duluth Public Schools

5.B. B-5-15-3265 - Authorized Student Activity Bank Account Signer

5.C. PLACEHOLDER - B-5-15-3270 - Resolution Providing that School Board General Elections Held After 2017 Shall Be Held in the Even-Numbered Years; Establishing a Transition Plan

5.D. B-5-15-3268 - Resolution Approving the Ten-year Capital Facilities Plan - 2015 Update

5.E. PLACEHOLDER - Sale of Property

6. Informational - These items are provided for informational purposes only and no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of April 2015

6.B. Revenue Contracts
Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of April 2015

6.C. Other Contracts - None

6.D. Facilities Management & Capital Project Status Report
Kerry Leider will be present to answer questions regarding the attached report.

6.E. Contracts Signed in Relation to the LRFP
Kerry Leider will be present to answers questions regarding the attached report.

6.F. Quarterly Report of Grants and Donations

7. Future Items

7.A. Discussion Regarding Community Use of Facilities

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	May 19, 2015 at 6:30 PM - Business Committee-Regular School Board Meeting
Subject:	1. Financial Report
Subject:	1.A. Financial Report
Attachments: Mar 2015 Cash Flow Page 1 Financial Statements Mar 2015 Cash Flow Page 1 Financial Statements 5/6/2015 at 10:39 AM Financials 2-14 BW Financials 2-14 BW 5/6/2015 at 10:39 AM Financials 15-25 BW Financials 15-25 BW 5/6/2015 at 10:39 AM
Subject:	1.B. Approval of Payment of Claims This item is attached as an "extra" on board book.
Subject:	1.C. Budget Revisions
Attachments: Mar 2015 Budget Changes Report Mar 2015 Budget Changes Report 5/6/2015 at 10:27 AM
Subject:	1.D. Wire Transfers
Attachments: March 2015 Wire Transfers March 2015 Wire Transfers 5/6/2015 at 10:28 AM
Subject:	1.E. Investment Transactions
Attachments: Investment Activity 0315 Investment Activity 0315 5/6/2015 at 10:28 AM
Subject:	1.F. WADM Projections
Attachments: 1415 Monthly WADM Report May 1415 Monthly WADM Report May 5/6/2015 at 10:28 AM
Subject:	1.G. Fundraisers
Attachments: Fund Raisers Fund Raisers 5/6/2015 at 10:29 AM
Subject:	1.H. Child Nutrition - Adult Meal Price Increase Attached please find a recommendation to increase the adult school lunch prices in order to comply with the MDE and USDA regulations.
Attachments: Adult Meal Price Increase Adult Meal Price Increase 5/6/2015 at 10:29 AM
Subject:	2. Bids, R.F.P.s and Quotes Reports
Subject:	2.A. Bids
Subject:	2.A.1) Bid #1239 – Ordean East Middle School Site Improvements and Lakewood Elementary Access Road Paving OEMS Site Improvements/Lakewood School Access Road Paving –Sinnott Contracting, LLC $165,831.80
Description: Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive Bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1239 – Ordean East Middle School Site Improvements and Lakewood Elementary School Access Road Paving
Attachments: 1239 - OEMS & Lakewood Recommendation Ltr 1239 - OEMS & Lakewood Recommendation Ltr 5/14/2015 at 9:25 AM 1239 - OEMS & Lakewood Bid Tab 1239 - OEMS & Lakewood Bid Tab 5/14/2015 at 9:25 AM
Subject:	2.A.2) Bid #1240 – Lester Park Elementary School Site Improvements Lester Park Elementary School Site Improvements – Sinnott Contracting, LLC $65,496.00
Description: Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive Bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1240 – Lester Park Elementary School Site Improvements
Attachments: 1240 - Lester Park Recommendation Ltr 1240 - Lester Park Recommendation Ltr 5/14/2015 at 9:33 AM 1240 - Lester Park Bid Tab 1240 - Lester Park Bid Tab 5/14/2015 at 9:34 AM
Subject:	2.A.3) Bid #1241 – Western Tennis Courts and Discus Civil Plan Laura MacArthur Tennis Courts and Discus Civil Plan – Hibbing Excavating, Inc. $364,000.00
Description: Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive Bid as shown on the Bid Tab and Letter of Recommendation, as provided in response to Bid #1241 – Laura MacArthur Tennis Courts and Discus Civil Plan
Attachments: 1241 - LMAC Recommendation Ltr 1241 - LMAC Recommendation Ltr 5/14/2015 at 9:35 AM 1241 - LMAC Bid Tab 1241 - LMAC Bid Tab 5/14/2015 at 9:36 AM
Subject:	2.B. R.F.P.s
Subject:	2.C. Quotes
Subject:	2.C.1) Quote #4200-1 – District-Wide Electrical Labor – High and Low Voltage Electrical Labor – High and Low Voltage – Hunt Electric Corporation - $34,700.00
Description: Recommendation: It is recommended the School Board approve entering into a contract with Hunt Electric Corporation based on their low responsive quote. It is further recommended the Duluth School Board approve two (2) additional contract extension options through June 2018, if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
Attachments: 4200-1 - Hanson Memo-D-W Electrical Labor-Hunt Electric 4200-1 - Hanson Memo-D-W Electrical Labor-Hunt Electric 5/6/2015 at 10:29 AM 4200-1 - Electrical Labor Quote Tab 4200-1 - Electrical Labor Quote Tab 5/6/2015 at 10:30 AM 4200-1 - Electrical Labor Comparison 4200-1 - Electrical Labor Comparison 5/6/2015 at 10:30 AM
Subject:	3. Policies and Regulations
Subject:	3.A. Bylaw 9115 - School District Elections Attached are recommended changes to Bylaw 9115 - School District Elections for the second reading.
Description: Recommendation: It is recommended that the Duluth School Board approve the recommended changes to Bylaw 9115 - School District Elections for the second reading.
Attachments: 9115 Elections 9115 Elections 5/6/2015 at 10:30 AM
Subject:	3.B. Suspension of Policy 3136 - Travel In-District, In-State, and Out-of-State Administration is recommending that the School Board suspend policy 3136 in order to purchase airfare outside of the parameters of the policy. The first suspension is for a new administrator at Denfeld who made their own flight arrangements. The second suspension is for a delegation going to China and the arrangements are being made through a specific program.
Description: Recommendation: It is recommended that the Duluth School Board suspend Policy 3136 - Travel In-District, In-State, and Out-of-State.
Attachments: Policy 3136 Policy 3136 5/6/2015 at 10:36 AM
Subject:	4. Contracts, Change Orders, and Leases
Subject:	4.A. Contracts
Subject:	4.A.1) 2015 Denfeld High School Career and Technical Education Addition - Design and Engineering Services. Denfeld High School Career and Technical Education Addition - design and engineering services Architectural Resources Inc.; lump sum $60,000
Description: Recommendation: It is recommended the School Board approve entering into a contract with Architectural Resources Inc. to perform the general design, structural, mechanical, electrical, civil and survey required for the construction of an addition to Denfeld High School to house the CTE programs “FabLab”.
Attachments: Duluth Denfeld CTE Addition 8 May 15 ARI Duluth Denfeld CTE Addition 8 May 15 ARI 5/14/2015 at 8:17 AM
Subject:	4.B. Change Orders
Subject:	4.C. Leases
Subject:	5. Resolutions
Subject:	5.A. B-5-15-3264 - Acceptance of Donations to Duluth Public Schools
Description: Recommendation: It is recommended that the Duluth School Board approve resolution B-5-15-3264 - Acceptance of Donations to Duluth Public Schools.
Attachments: Donation Resolution Donation Resolution 5/6/2015 at 10:51 AM
Subject:	5.B. B-5-15-3265 - Authorized Student Activity Bank Account Signer
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-5-15-3265 - Authorized Student Activity Bank Account Signer.
Attachments: Account Signer Resolution 3265 Account Signer Resolution 3265 5/6/2015 at 11:07 AM
Subject:	5.C. PLACEHOLDER - B-5-15-3270 - Resolution Providing that School Board General Elections Held After 2017 Shall Be Held in the Even-Numbered Years; Establishing a Transition Plan
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-5-15-3270 - Resolution Providing that School Board General Elections Held After 2017 Shall Be Held in the Even-Numbered Years; Establishing a Transition Plan
Attachments: Resolution Election Even Years Resolution Election Even Years 5/14/2015 at 10:29 AM
Subject:	5.D. B-5-15-3268 - Resolution Approving the Ten-year Capital Facilities Plan - 2015 Update
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-5-15-3268 - Resolution Approving the Ten-year Capital Facilities Plan - 2015 Update
Attachments: RESOLUTION - 2015 Update Ten-Year Plan RESOLUTION - 2015 Update Ten-Year Plan 5/14/2015 at 9:28 AM Ten - Year Capital facilities Plan - 2015 Update Ten - Year Capital facilities Plan - 2015 Update 5/14/2015 at 8:17 AM
Subject:	5.E. PLACEHOLDER - Sale of Property
Subject:	6. Informational - These items are provided for informational purposes only and no action is required.
Subject:	6.A. Expenditure Contracts Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of April 2015
Attachments: Expenditure Contracts Expenditure Contracts 5/6/2015 at 11:08 AM Expenditure Contracts Expenditure Contracts 5/6/2015 at 11:18 AM
Subject:	6.B. Revenue Contracts Superintendent Gronseth or the Director of Business and Finance has signed the following contracts during the month of April 2015
Attachments: Revenue Contracts Revenue Contracts 5/6/2015 at 11:08 AM Revenue Contracts Revenue Contracts 5/6/2015 at 11:19 AM
Subject:	6.C. Other Contracts - None
Subject:	6.D. Facilities Management & Capital Project Status Report Kerry Leider will be present to answer questions regarding the attached report.
Attachments: April FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT April FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT 5/14/2015 at 9:29 AM
Subject:	6.E. Contracts Signed in Relation to the LRFP Kerry Leider will be present to answers questions regarding the attached report.
Attachments: SB Agenda Attachment re April Contracts SB Agenda Attachment re April Contracts 5/6/2015 at 11:08 AM
Subject:	6.F. Quarterly Report of Grants and Donations
Attachments: Quarterly Grants and Donations Quarterly Grants and Donations 5/6/2015 at 11:18 AM
Subject:	7. Future Items
Subject:	7.A. Discussion Regarding Community Use of Facilities

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