Projector: December 20, 2011 at 6:30 PM - Business Committee - Regular Board Meeting

Meeting Agenda

1. Financial Report

1.A. Financial Report
The draft of the financial report for the fiscal year ended June 2011 was presented at the December 12, 2011 Business Committee meeting. A representative from Eikill and Schilling was at the Business Committee meeting to present their findings. The final report will be available for the December 20, 2011 board meeting.

1.A.1) Preliminary income statements (unaudited) for the month ended October 2011 are attached.

1.B. Approval of Payment of Claims

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. WADM Projections

1.G. Fund Raisers

1.H. Investments in School Children

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.A.1) PLACEHOLDER - for Bids Related to the LRFP

2.B. R.F.P.s

2.C. Quotes

2.C.1) Quote #4101 – Intrusion Detection System at Eastern Middle School (Ordean East Middle School)

Arrowhead Radio & Security, Inc. $51,910.00

2.C.2) PLACEHOLDER – For Quotes Related to the LRFP

3. Policies and Regulations

3.A. Policies

3.A.1) Policy 9000 - Annual Meeting
Attached are recommended changes to Policy 9000 - Annual Meeting to bring the policy into alignment with MN Statute 123B.13 Sub.1.

3.B. Regulations

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) Contracts for Tutoring Services
Attached are contracts with the following 11 providers for Tutoring Services as part of the No Child Left Behind initiative. The funding is from Title I/AYP/SES and the total amount available is $300,000. It is unknown how much each individual contract will be until after the students have signed up for the services. Administration is recommending that approval be granted for services with all 11 vendors, not to exceed a total, between all vendors, of  $300,000.00.

1 to 1 Tutor LLC                                  Eduwizards, Inc.
24 Hours Tutoring                               ATS Project Success
Sylvan Learning                                   Kids Reading for Success
College Tutors and Nannies            Tutor Co
Tutorial Services                                  Club Z
Educate Online Learning LLC

4.A.2) Speech Partners LLC
Attached is a contract with Speech Partners LLC to provide Speech Language Pathologist services to students for the 2011-12 school year. The amount is not to exceed $45,000.00

4.B. Change Orders

4.B.1) Denfeld High School
a.    Denfeld HS LRFP – CIP Concrete/Foundations/Walks
Change Order #14, Bid #1155, (Contract #0331) – Northland Concrete and Masonry Company, LLC
Change Order increase to add sidewalk at Public Schools Stadium and install additional miscellaneous sidewalk     Add: $5,363.00

b.   Denfeld HS LRFP – CIP Concrete/Foundations
Change Order #9, Bid #1159, (Contract #0330) – Northland Concrete and Masonry Company, LLC
Change Order increase to shore hallway and fire caulk duct work, demo archway and concrete curb work, patch doors, wall and thresholds, provide topping at the kitchen and back charge to bushhammer curled concrete slab at the elevator     Add: $8,723.00

c.   Denfeld HS LRFP – Structural Steel - Erection
Change Order #17, Bid #1159, (Contract #0510) – Red Cedar Steel Erectors, Inc.
Change Order increase to weld metal lath at the stair risers     Add: $1,615.00

d.   Denfeld HS LRFP – Storefront/Windows
Change Order #8, Bid #1159, (Contract #0840) – St. Germain’s Glass, Inc.
Change Order increase to provide an aluminum tube to conceal wiring, provide removable mullions, and replace the glazing in the window next to the stair with safety glass per code     Add: $1,605.00

4.B.2) Eastern (East) High School
a. Eastern HS LRFP – Steel Erection
Change Order #12, Bid #1175 (Contract #0510) – Northern Industrial Erectors, Inc.
Change Order increase for steel erection back charges to LeJeune Steel and for changes required by City Code Review Add: $8,191.00

4.B.3) Eastern Middle School (Ordean East Middle School)
a.      Eastern MS LRFP – Concrete
Change Order #17, Bid #1165, (WS #2) – Northland Concrete & Masonry Company, LLC
Change Order increase to infill the uneven floor in the locker room with 3/8” concrete     Add: $3,033.00

b.     Eastern MS LRFP – Masonry
Change Order #18, Bid #1165, (WS #4) – Harbor City Masonry, Inc
Change Order increase to add a stone arch support, build a mortar slope wash, patch and add CMU walls, replace brick and steel in pool area lower bathrooms, revise landing support and for the band room roof alternate            Add: $89,612.00

c.     Eastern MS LRFP – Steel Erection – Structural and Miscellaneous Metals
Change Order #6, Bid #1165, (WS #6) – Northern Industrial Erectors, Inc
Change Order increase to install the metal roof deck and lintel      Add: $17,108.00

d.     Eastern MS LRFP – Carpentry Materials and Installation
Change Order #11, Bid #1165, (WS #7) – Lipe Brothers Construction, Inc
Change Order increase to install one door, remove locker room tile, demo the ceiling in the entry vestibule and corridor, protect display cases, install LVLs and for additional labor and material for the band room roof alternate carpentry and roof demo       Add: $152,145.00

e.     Eastern MS LRFP – Carpentry Materials and Installation
Change Order #12, Bid #1165, (WS #7) – Lipe Brothers Construction, Inc
Change Order increase to demo the existing operable partition wall in the auditorium and credit labor for locker room revisions        Add: $816.00

f.    Eastern MS LRFP – Asbestos Abatement
Change Order #5, Bid #1203 – Mavo Systems, Inc
Change Order increase to abate asbestos-containing flooring in the theater and piping in the crawl space beneath the theater floor     Add: $4,015.00

4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP

4.C. Leases

5. Resolutions

5.A. Resolution B-12-11-2955 - Resolution Authorizing Transfer of Funds From The General Fund To The Debt Service Fund Regarding Financing of The Long-Range Facilities Plan

5.B. Resolution B-12-11-2956 - Certified Tax Levy 2011 Payable 2012

5.C. B-12-11-2957 - Authorized Account Signers

5.D. Resolution B-12-11-2954 - to Approve the Joint Powers Collaborative Agreement with the City of Duluth

5.E. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.F. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties

5.G. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP

6. Informational

6.A. Expenditure Contracts

6.B. Revenue Contracts-None

6.C. Other Contracts
Superintendent Foster or the Director of Business Services has signed the following contracts at no cost to the District.

6.D. Facilities Management & Capital Project Status Report

6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report

6.F. Change Orders Relating to the Long Range Facilities Plan

6.G. Contracts Signed in Relation to the Long Range Facilities Plan

6.H. Truth in Taxation Presentation
There will be a Truth in Taxation presentation prior to public comment at the board meeting on December 20th.

7. Future Items

7.A. Development of FY12 Budget

7.B. 2012 Legislative Platform (January)

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	December 20, 2011 at 6:30 PM - Business Committee - Regular Board Meeting
Subject:	1. Financial Report
Description: Recommendation: It is recommended that the Duluth School Board approve the Financial Report as presented.
Subject:	1.A. Financial Report The draft of the financial report for the fiscal year ended June 2011 was presented at the December 12, 2011 Business Committee meeting. A representative from Eikill and Schilling was at the Business Committee meeting to present their findings. The final report will be available for the December 20, 2011 board meeting.
Subject:	1.A.1) Preliminary income statements (unaudited) for the month ended October 2011 are attached.
Attachments: Oct11 Financial Statements Oct11 Financial Statements 12/7/2011 at 2:10 PM
Subject:	1.B. Approval of Payment of Claims
Description: This item is attached as an "extra" on BoardBook.
Subject:	1.C. Budget Revisions
Attachments: Oct 2011 Budget Changes Report Oct 2011 Budget Changes Report 12/7/2011 at 2:11 PM
Subject:	1.D. Wire Transfers
Attachments: Oct 2011 Wire Transfers Oct 2011 Wire Transfers 12/7/2011 at 2:11 PM
Subject:	1.E. Investment Transactions
Attachments: Investment_Activity_1011 Investment_Activity_1011 12/14/2011 at 9:21 AM
Subject:	1.F. WADM Projections
Attachments: Monthly_WADM_Report_December Monthly_WADM_Report_December 12/7/2011 at 2:13 PM
Subject:	1.G. Fund Raisers
Attachments: Fund Raisers Fund Raisers 12/7/2011 at 2:13 PM
Subject:	1.H. Investments in School Children
Attachments: Donations Donations 12/7/2011 at 2:14 PM
Subject:	2. Bids, R.F.P.s and Quotes Reports
Subject:	2.A. Bids
Subject:	2.A.1) PLACEHOLDER - for Bids Related to the LRFP
Subject:	2.B. R.F.P.s
Subject:	2.C. Quotes
Subject:	2.C.1) Quote #4101 – Intrusion Detection System at Eastern Middle School (Ordean East Middle School) Arrowhead Radio & Security, Inc. $51,910.00
Description: Recommendation: It is recommended the School Board approve entering into a contract with the firm listed above based on their low responsive quote as shown on the Quote Tab and Letter of Recommendation as provided in response to Quote #4101 – Intrusion Detection System at Eastern Middle School.
Attachments: 4101_-_Board_Approval_memo_-_Arrowhead_Radio_&_Security 4101_-_Board_Approval_memo_-_Arrowhead_Radio_&_Security 12/7/2011 at 2:15 PM 4101_Intrusion_Detection_Quote_Tab_&_Recommendation_Letter_111611 4101_Intrusion_Detection_Quote_Tab_&_Recommendation_Letter_111611 12/7/2011 at 2:15 PM
Subject:	2.C.2) PLACEHOLDER – For Quotes Related to the LRFP
Subject:	3. Policies and Regulations
Subject:	3.A. Policies
Subject:	3.A.1) Policy 9000 - Annual Meeting Attached are recommended changes to Policy 9000 - Annual Meeting to bring the policy into alignment with MN Statute 123B.13 Sub.1.
Description: Recommendation: It is recommended that the Duluth School Board approve the proposed changes to Policy 9000 for a second reading.
Attachments: Policy 9000 Policy 9000 12/7/2011 at 2:19 PM
Subject:	3.B. Regulations
Subject:	4. Contracts, Change Orders, and Leases
Subject:	4.A. Contracts
Subject:	4.A.1) Contracts for Tutoring Services Attached are contracts with the following 11 providers for Tutoring Services as part of the No Child Left Behind initiative. The funding is from Title I/AYP/SES and the total amount available is $300,000. It is unknown how much each individual contract will be until after the students have signed up for the services. Administration is recommending that approval be granted for services with all 11 vendors, not to exceed a total, between all vendors, of $300,000.00. 1 to 1 Tutor LLC Eduwizards, Inc. 24 Hours Tutoring ATS Project Success Sylvan Learning Kids Reading for Success College Tutors and Nannies Tutor Co Tutorial Services Club Z Educate Online Learning LLC
Description: Recommendation: It is recommended that the Duluth School Board approve entering into contracts with the 11 vendors for student tutoring services, not to exceed $300,000.00.
Attachments: contract_1_to_1 contract_1_to_1 12/7/2011 at 2:46 PM Tutoring Contract List Tutoring Contract List 12/7/2011 at 2:51 PM
Subject:	4.A.2) Speech Partners LLC Attached is a contract with Speech Partners LLC to provide Speech Language Pathologist services to students for the 2011-12 school year. The amount is not to exceed $45,000.00
Description: Recommendation: It is recommended that the Duluth School Board approve the contrac with Speech Partners LLC in the amount of $45,000.00
Attachments: Speech Parnters Contract Speech Parnters Contract 12/7/2011 at 2:22 PM
Subject:	4.B. Change Orders
Subject:	4.B.1) Denfeld High School a. Denfeld HS LRFP – CIP Concrete/Foundations/Walks Change Order #14, Bid #1155, (Contract #0331) – Northland Concrete and Masonry Company, LLC Change Order increase to add sidewalk at Public Schools Stadium and install additional miscellaneous sidewalk Add: $5,363.00 b. Denfeld HS LRFP – CIP Concrete/Foundations Change Order #9, Bid #1159, (Contract #0330) – Northland Concrete and Masonry Company, LLC Change Order increase to shore hallway and fire caulk duct work, demo archway and concrete curb work, patch doors, wall and thresholds, provide topping at the kitchen and back charge to bushhammer curled concrete slab at the elevator Add: $8,723.00 c. Denfeld HS LRFP – Structural Steel - Erection Change Order #17, Bid #1159, (Contract #0510) – Red Cedar Steel Erectors, Inc. Change Order increase to weld metal lath at the stair risers Add: $1,615.00 d. Denfeld HS LRFP – Storefront/Windows Change Order #8, Bid #1159, (Contract #0840) – St. Germain’s Glass, Inc. Change Order increase to provide an aluminum tube to conceal wiring, provide removable mullions, and replace the glazing in the window next to the stair with safety glass per code Add: $1,605.00
Description: Recommendation: It is recommended the School Board approve the change orders as listed above at Denfeld High School reflecting a total increase of $17,306.00.
Attachments: Denfeld Change Orders Denfeld Change Orders 12/7/2011 at 2:28 PM
Subject:	4.B.2) Eastern (East) High School a. Eastern HS LRFP – Steel Erection Change Order #12, Bid #1175 (Contract #0510) – Northern Industrial Erectors, Inc. Change Order increase for steel erection back charges to LeJeune Steel and for changes required by City Code Review Add: $8,191.00
Description: Recommendation: It is recommended the School Board approve the change orders as listed above at Eastern High School (East High School) reflecting a total increase of $8,191.00
Subject:	4.B.3) Eastern Middle School (Ordean East Middle School) a. Eastern MS LRFP – Concrete Change Order #17, Bid #1165, (WS #2) – Northland Concrete & Masonry Company, LLC Change Order increase to infill the uneven floor in the locker room with 3/8” concrete Add: $3,033.00 b. Eastern MS LRFP – Masonry Change Order #18, Bid #1165, (WS #4) – Harbor City Masonry, Inc Change Order increase to add a stone arch support, build a mortar slope wash, patch and add CMU walls, replace brick and steel in pool area lower bathrooms, revise landing support and for the band room roof alternate Add: $89,612.00 c. Eastern MS LRFP – Steel Erection – Structural and Miscellaneous Metals Change Order #6, Bid #1165, (WS #6) – Northern Industrial Erectors, Inc Change Order increase to install the metal roof deck and lintel Add: $17,108.00 d. Eastern MS LRFP – Carpentry Materials and Installation Change Order #11, Bid #1165, (WS #7) – Lipe Brothers Construction, Inc Change Order increase to install one door, remove locker room tile, demo the ceiling in the entry vestibule and corridor, protect display cases, install LVLs and for additional labor and material for the band room roof alternate carpentry and roof demo Add: $152,145.00 e. Eastern MS LRFP – Carpentry Materials and Installation Change Order #12, Bid #1165, (WS #7) – Lipe Brothers Construction, Inc Change Order increase to demo the existing operable partition wall in the auditorium and credit labor for locker room revisions Add: $816.00 f. Eastern MS LRFP – Asbestos Abatement Change Order #5, Bid #1203 – Mavo Systems, Inc Change Order increase to abate asbestos-containing flooring in the theater and piping in the crawl space beneath the theater floor Add: $4,015.00
Description: Recommendation: It is recommended the School Board approve the change orders as listed above at Eastern Middle School (Ordean East Middle School) reflecting a total increase of $266,729.00.
Attachments: Eastern Middle School Change Orders Eastern Middle School Change Orders 12/7/2011 at 2:31 PM
Subject:	4.B.4) PLACEHOLDER - for Change Orders Related to the LRFP
Subject:	4.C. Leases
Subject:	5. Resolutions
Subject:	5.A. Resolution B-12-11-2955 - Resolution Authorizing Transfer of Funds From The General Fund To The Debt Service Fund Regarding Financing of The Long-Range Facilities Plan
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-12-11-2955 - Resolution Authorizing Transfer of Funds From The General Fund To The Debt Service Fund Regarding Financing of The Long-Range Facilities Plan.
Attachments: 2955 Transfer of Funds 2955 Transfer of Funds 12/7/2011 at 2:24 PM
Subject:	5.B. Resolution B-12-11-2956 - Certified Tax Levy 2011 Payable 2012
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-12-11-2956 - Certified Tax Levy 2011 Payable 2012.
Attachments: Resolution B-12-11-2956 - Certified Tax Levy Resolution B-12-11-2956 - Certified Tax Levy 12/7/2011 at 2:33 PM
Subject:	5.C. B-12-11-2957 - Authorized Account Signers
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-12-11-2957 - Authorized Account Signers
Attachments: Acct_Signer_Resolution_Dec_2011 Acct_Signer_Resolution_Dec_2011 12/7/2011 at 2:27 PM
Subject:	5.D. Resolution B-12-11-2954 - to Approve the Joint Powers Collaborative Agreement with the City of Duluth
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-12-11-2954 - to Approve the Joint Powers Collaborative Agreement with the City of Duluth.
Attachments: R_E_S_O_L_U_T_I_O_N_-_Joint_Powers_Collaborative_Agreement-City_of_Duluth_FINAL R_E_S_O_L_U_T_I_O_N_-_Joint_Powers_Collaborative_Agreement-City_of_Duluth_FINAL 12/14/2011 at 9:17 AM Joint Powers Agreement NEW Joint Powers Agreement NEW 12/14/2011 at 9:17 AM
Subject:	5.E. PLACEHOLDER - Resolutions authorizing the purchase of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:	5.F. PLACEHOLDER - Resolutions authorizing the sale of properties relating to the Long-range Facilities Plan and relocation expenses that apply to these properties
Subject:	5.G. PLACEHOLDER - Resolutions for Schematic Designs and Working Drawings related to the LRFP
Subject:	6. Informational
Description: The items listed below are informational only and do not require board action.
Subject:	6.A. Expenditure Contracts
Description: Superintendent Foster or the Director of Business Services has signed the following expenditure contracts during the month of November 2011.
Attachments: Expenditure Contracts Expenditure Contracts 12/7/2011 at 2:37 PM Expenditure Contracts Expenditure Contracts 12/7/2011 at 2:45 PM
Subject:	6.B. Revenue Contracts-None
Subject:	6.C. Other Contracts Superintendent Foster or the Director of Business Services has signed the following contracts at no cost to the District.
Attachments: No Cost Contracts No Cost Contracts 12/7/2011 at 2:38 PM No cost contracts No cost contracts 12/7/2011 at 2:51 PM
Subject:	6.D. Facilities Management & Capital Project Status Report
Description: Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments: December_FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT December_FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT 12/7/2011 at 2:29 PM Oct 2011 Fund 6 Oct 2011 Fund 6 12/7/2011 at 2:31 PM
Subject:	6.E. Johnson Controls, Inc. Long-Range Facilities Plan Status Report
Description: Kerry Leider will be present to answer questions regarding the attached report.
Attachments: JCI_-_LRFP_Status_Report_120111 JCI_-_LRFP_Status_Report_120111 12/7/2011 at 2:32 PM JCI_-_LRFP_Contractor_and_Supplier_Report_120111 JCI_-_LRFP_Contractor_and_Supplier_Report_120111 12/7/2011 at 2:33 PM
Subject:	6.F. Change Orders Relating to the Long Range Facilities Plan
Description: Kerry Leider will be in attendance to answer questions regarding the enclosed report.
Attachments: SB_Agenda_Attachment_re_Change_Orders_11-30-11 SB_Agenda_Attachment_re_Change_Orders_11-30-11 12/7/2011 at 2:38 PM
Subject:	6.G. Contracts Signed in Relation to the Long Range Facilities Plan
Description: Kerry Leider will be in attendance to answer questions regarding the attached report.
Attachments: SB_Agenda_Attachment_re_November_Contracts__11-30-11 SB_Agenda_Attachment_re_November_Contracts__11-30-11 12/7/2011 at 2:39 PM
Subject:	6.H. Truth in Taxation Presentation There will be a Truth in Taxation presentation prior to public comment at the board meeting on December 20th.
Subject:	7. Future Items
Subject:	7.A. Development of FY12 Budget
Subject:	7.B. 2012 Legislative Platform (January)

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