Utah school district boards may choose to participate in the Master Boards Award by working on five specific areas of achievement:  Continuous Improvement regarding what they do to ensure student learning; Advocacy for public education; Community Engagement/Collaborative Relationships to foster good relations with stakeholders in the district community; Accountability for student performance, fiscal responsibilities, and commitments made to the state and community; and Foundation of Effective Governance to help create conditions under which excellent student achievement can be attained.  Ms. Smith will review this program with the Board.

Ms. Belnap, member of the State School Board, has been invited to review science standards and answer any State Board questions our Board may have.

Mr. Craig Carter and his staff have prepared the Minutes from the August 4 and 18, 2015, Board meetings.   Please review the Minutes prior to this meeting and feel free to make amendments as needed.

Mr. Carter and the Accounting Department staff have prepared the financial report. If you have any questions regarding this report, please contact Craig Carter prior to the Board meeting.

Ms. Becky Williams and the Human Resources Department staff have prepared the Personnel Report.  If you have any questions regarding this report, please contact Mr. Poll prior to the meeting.

A calendar has been prepared for the months of September, October, and November.

Public comment will be accepted for a maximum of fifteen (15) minutes.  Each speaker will be allowed a maximum of three (3) minutes.

The proposed change to the travel policy will allow employees traveling outside of Davis, Weber, and Salt Lake counties to request a hotel stay for multiple day conferences.  It was approved on First Reading in a previous meeting and is now recommended for Final approval.

This policy was reviewed and approved on First Reading in the August 4, 2015, Board meeting. Mandatory language changes from SB204, suggest taking the detail of administration of assessments out of policy and incorporate into the District Plan, which is created by the Assessment Department. The amemded policy is attached along with a copy of the draft plan.

This policy was reviewed during the August 18, 2015, Board Workshop and moved to First Reading approval.

Woods Cross City is requesting our participation within the Woods Cross 2600 South Community Development Area.

The two existing roof-top air handlers that serve the kitchen and activity space at Centerville Elementary have reached the end of their life.  Both units will be replaced with new equipment that both heats and air conditions those spaces.  Work to replace this equipment will begin immediately and is expected to be complete by the end of November.  We recommend approval of the low bid submitted by KHI Mechanical for $138,530.  Please contact Mr. Carter for additional information.

Phase I of the 2009 Bond, was identified at Woods Cross High School.  This project consists of the addition of new science classrooms, remodel of the existing science area into new classrooms, foods lab, sewing lab, and child development classrooms.  The administrative offices and counseling center will be relocated to the exterior of the building.  In the 2015 Bond, the remaining part of this project is proposed.  The second part involves covering the existing courtyard to create a new commons and cafeteria space and relocating the kitchen and media center.  The Professional Services Selection Committee requested a Statement of Interest and Qualification from architects for design work for the entire project.  Proposals were received from seven different architectural firms.  The Committee rated each firm based on their qualifications and created a short-list of four firms.  The four short-listed firms were interviewed by the Committee.  Work on the first part of the project will commence immediately since funding is currently in place.  The second part of the project is contingent on successful voter approval of the Bond in November.  We recommend approval of GSBS Architects for the Woods Cross High School Addition.  Please contact Mr. Carter for more information.

An addition and renovation project at Viewmont High School is proposed on the Bond list that will be voted on in November 2015.  This project, with successful voter approval, will clean up several of the deficient areas at Viewmont High School in preparation for the New High School #10 to open in 2018.  The scope of this project is not entirely identified but may contain the following: auditorium renovation, relocation of media center, relocation of administrative offices, relocation of special education suite, remodel of existing science classrooms, renovation of gymnasium and locker rooms.  The Professional Services Selection Committee requested a Statement of Interest and Qualification from architects for design work on the project and assist in defining the scope of the project.  Proposals were received from six different architectural firms.  The Committee rated each firm based on their qualifications and created a short-list of three firms.  The three short-listed firms were interviewed by the Committee.  Work on will begin immediately following a successful bond election in November.  We recommend approval of Naylor Wentworth Lund Architects.  Please contact Mr. Carter for additional information.

The design and construction of the new Elementary #61 has been a collaborative process with Farmington City.  The District has worked very closely with the City in the placement of the school.  The adjacent property directly south of the school will become a City park.  Since both the school and the new park are located on 1100 West street, which currently does not exist in that location, the street was designed and will be constructed with the school and park projects.  Hogan and Associates, the Construction Manager/General Contractor, bid the portion of the road, fronting the park, at the same time they bid the school project (See 1100 West Exhibit).  The majority of the road, utilities, and sidewalk are the responsibility of the City.  The exception is that the school design requires the installation of a storm drain system to run the length of the new road to Glovers Lane.  The District will cover the cost of the construction of the entire road in the short term.  Farmington City has agreed to reimburse the District for their cost over time.  The contractor has divided up the District’s and City’s portion of the road.  Construction of the road has begun and is expected to be completed this fall.

Public comments on items which are not otherwise on a Board agenda will be accepted for approximately fifteen (15) minutes.  Each speaker will be allowed a maximum of three (3) minutes.