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Meeting Agenda
I. Recognition
II. Public Comment
III. Call to Order
IV. Roll Call
V. Pledge of Allegiance
VI. Approval of Agenda
VII. Student Report
VIII. Superintendent Report
IX. Board Chair Report
X. Consent Agenda
X.A. School Board Meeting Minutes, November 26, 2024
X.B. School Board Meeting Minutes, December 3, 2024
X.C. Payment of Invoices, November 23, 2024-December 13, 2024
X.D. Human Resources Personnel Report
XI. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
XI.A. Action: Certify the 2024 Payable 2025 Property Tax Levy
XII. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
XII.A. Report: Elementary Literacy Curriculum Update
XIII. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
XIII.A. Report: Identity Harm Protocol
XIV. Strategic Direction D: Develop strong partnerships with the communities we serve
XIV.A. Action: Oak-Land Middle School - Construction Bids
XV. Adjournment
XVI. Attachments
Agenda Item Details Reload Your Meeting
Meeting: December 17, 2024 at 6:00 PM - Business Meeting
Subject:
I. Recognition
Speaker(s):
Ms. Alison Sherman, School Board Chair
Subject:
II. Public Comment
Speaker(s):
Ms. Alison, School Board Chair
Description:
Up to fifteen speakers will be allotted three minutes each to speak.

The school board encourages community input. While comments and questions are welcome, law prohibits the board from discussing concerns about individual employees or students in a public meeting. The board will not deliberate, discuss, or engage in conversation with speakers. However, the board may ask administration to review the concern(s) presented. 
Speakers must present their testimony in a respectful manner. Vulgarity, character attacks, malice or specific complaints identifying staff or students by name or implication will not be permitted.

We will stop the proceedings immediately if employee or student privacy issues are raised and direct the speaker to forward comments regarding individual employees or students to the superintendent.
 
Subject:
III. Call to Order
Speaker(s):
Ms. Alison Sherman, School Board Chair
Subject:
IV. Roll Call
Speaker(s):
Ms. Alison Sherman, School Board Chair
Subject:
V. Pledge of Allegiance
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
The Pledge of Allegiance will be recited prior to the approval of the meeting agenda.

I pledge Allegiance to the flag
of the United States of America
and to the Republic for which it stands,
one nation under God, indivisible,
with Liberty and Justice for all.
 
Subject:
VI. Approval of Agenda
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Once quorum has been established the School Board Chair will request approval of the meeting agenda.
 
Subject:
VII. Student Report
Speaker(s):
Ms. Maysen Puhrmann and Ms. Ainsley Smith, Student Representatives
Description:
The Student Board Members will provide updates on items of interest in the announcement category. Many times these topics develop between the time the agenda is prepared and distributed and the meeting date. Topics generally include announcement of academics, activities, arts and athletics. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
Subject:
VIII. Superintendent Report
Speaker(s):
Dr. Mike Funk, Superintendent
Description:
Each meeting the Superintendent will provide an update on items of interest in the announcement category.  Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date.  Topics generally include announcement of attendance at district events, communications items, informational items and correspondence items worth noting.  What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
 
Subject:
IX. Board Chair Report
Speaker(s):
Ms. Alison Sherman, School Board Chair
Description:
Each meeting the Board Chair board will provide updates on items of interest in the announcement category.  Many times these topics develop between the time the agenda is prepared and distributed, and the meeting date. What is included in this item will vary each meeting depending on the nature of the topics, the school year schedule and time of activities.
 
Subject:
X. Consent Agenda
Description:
The consent agenda is a meeting practice which packages routine reports, Board meeting minutes, and other non-controversial items not requiring discussion or independent action as one agenda item. The Board will approve this ‘package’ of items together in one motion.
A. School Board Meeting Minutes, November 19, 2024
B. School Board Meeting Minutes, December 3, 2024
C. Payment of Invoices, November 23, 2024 - December 13, 2024
D. Human Resources Personnel Report
Subject:
X.A. School Board Meeting Minutes, November 26, 2024
Speaker(s):
Ms. Beverly Petrie, School Board Clerk
Description:
A copy of the minutes is included for your review.
Attachments:
Subject:
X.B. School Board Meeting Minutes, December 3, 2024
Speaker(s):
Ms. Beverly Petrie, School Board Clerk
Description:
A copy of the minutes is included for your review.
Attachments:
Subject:
X.C. Payment of Invoices, November 23, 2024-December 13, 2024
Speaker(s):
Ms. Marie Schrul, Chief Financial Officier
Description:
A copy of the Payment of Invoices has been distributed to board members.
Subject:
X.D. Human Resources Personnel Report
Speaker(s):
Ms. Kristine Carlston, Executive Director of Human Resources
Description:
A summary of personnel transactions for the month is included for your review.
Attachments:
Subject:
XI. Strategic Direction C: Utilize systems and align resources in an efficient manner to support learning
Subject:
XI.A. Action: Certify the 2024 Payable 2025 Property Tax Levy
Speaker(s):
Ms. Marie Schrul, Chief Financial Officier
Description:
The School Board certified the "maximum" proposed 2024 Payable 2025 Property Tax levy at the September 24, 2024 School Board Business meeting. On December 3, 2024, Marie Schrul, Chief Financial Officer, provided information at the Truth in Taxation meeting including the current budget, the proposed levy, and estimated changes in school property taxes. The public had an opportunity to comment.

The Board of Education is required to adopt the final levy for Taxes Payable in 2025 and certify to the county auditor on or before December 30, 2024. Administration recommends that the School Board certify the final 2024 Payable 2025 Property Tax Levy as follows:
General Fund $46,841,200.61
Community Service Fund 1,357,913.53
Debt Service Fund 17,940,334.47
Total $66,139,448.61
Attachments:
Subject:
XII. Strategic Direction A: Ensure the learning process is adaptable to meet individual student needs
Subject:
XII.A. Report: Elementary Literacy Curriculum Update
Speaker(s):
Ms. Caitlyn Willis, Executive Director of Elementary Education
Description:
The board will receive an update on the Literacy Committee's work to evaluate elementary literacy curriculum for adoption. 

As part of the state's new READ Act, the district must adopt new evidence-based literacy curriculum and intervention materials to ensure student mastery of phonemic awareness, phonics, vocabulary development, reading fluency, and reading comprehension.
Attachments:
Subject:
XIII. Strategic Direction B: Foster a safe, welcoming and inclusive environment for all staff and students
Subject:
XIII.A. Report: Identity Harm Protocol
Speaker(s):
Ms. Jacquelene Bayless, Integration Coordinator and Ms. Caitlyn Willis, Executive Director of Elementary Education
Description:
The board will learn about a new protocol that is being implemented to help staff address incidents of identity harm in our schools. 

 
Attachments:
Subject:
XIV. Strategic Direction D: Develop strong partnerships with the communities we serve
Subject:
XIV.A. Action: Oak-Land Middle School - Construction Bids
Speaker(s):
Mr. Mark Drommerhausen, Executive Director of Operations
Description:
Wold Architects have been working with Stillwater Area Public Schools staff over the past year to design an addition/building renovation for Oak-Land Middle School. The project is scheduled to break ground in the spring of 2025 and be completed for the start of the 2026-2027 school year. Kraus-Anderson Construction Company worked with Stillwater Area Public Schools and Wold Architects to solicit bids for the Oak-Land Middle School Addition. The bids were opened on December 9, 2024.

To obtain the lowest construction cost for the project, Kraus-Anderson Construction Company broke the project down into 34 separate work scopes. Their role will be coordinating the schedule and monitoring the performance of each work scope during the construction project. Stillwater Area Public Schools will enter into a separate contract with the lowest responsible bidder for each work scope.

These bids came in within budget and will keep us on our construction timeline. The Oak-Land Middle School will be funded by the 2024A School Building Bonds and LTFM Fund. Kraus-Anderson, Wold Architects and Stillwater Area Public Schools will be working throughout the project to minimize expenses.
Attachments:
Subject:
XV. Adjournment
Speaker(s):
Ms. Alison Sherman, School Board Chair
Subject:
XVI. Attachments
Description:
Director Notes - Katie Hockert
Attachments:

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