Meeting Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. April 15, 2025 Regular Board of Trustee meeting minutes
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
V. Special Items
V.A. Reports from Board Committees
VI. Presentations, Awards, and/or President's Report
VI.A. Retirement Resolution for Joe Waldrop
VI.B. Retirement Resolution for Candace Doriski
VI.C. Retirement Resolution of Lori Baumgarten
VI.D. Retirement Resolution for Carol Riley
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports
VIII.A.1. April 2025 Monthly Financials
VIII.B. Management Reports
VIII.B.1. Financial Aid Report
VIII.B.2. Testing Report
VIII.C. Reports from College Governance Councils
VIII.C.1. April 1, 2025 Faculty Council Meeting Minutes
VIII.C.2. April 22, 2025 Academic Affairs Council Meeting Minutes
IX. Announce Amanda Allen, Ed.D. as the final candidate for the position of President of Wharton County Junior College, and Authorize Board Chair to Negotiate Employment Contract for Board Approval
IX.A. The Board will vote on the final appointment at a public meeting that will be conducted according to the Texas Open Meetings Act and will be scheduled at least 21 days from today.  If appointed, the appointment will take effect on September 1, 2025
X. Employee Complaint Appeal Pursuant to College Policies DMAA and DMAB
XI. CONSENT AGENDA
XII. Matters Relating to General Administration
XIII. Matters Relating to the Office of the Executive Vice President
XIV. Matters Relating to Academic Affairs
XV. Matters Relating to Administrative Services
XV.A. Recommend increasing the equipment cost capitalization threshold from $5,000 to $10,000 effective September 1, 2025 (None)
XV.B. Authorize college administration to extend the bank depository contract for an additional two-year term (None)
XV.C. Information Item
XV.C.1. Inform the Board of Trustees of a personal business relationship
XV.D. Approve I Kitchen Concepts (IKC) to design all food service elements needed for the new student center ($28,500, plus reimbursable expenses (moved from Plant Repair and Replacement Fund))
XVI. Matters Relating to Information Technology
XVI.A. Approve the proposed upgrading position from Director, Enterprise Systems (Senior Functional Analyst) to Senior Director, Enterprise Systems (FY25-$92,736 (no additional budget needed); Budget amount represents the salary prior to the position being vacated.  The upgrade to the position to CA/15/20-30 would increase salary range from $72,737-$79,404 to $86,080-$92,737; total increase to the budget of $13,333)
XVI.B. Approve WCJC to seek sealed proposals from managed security providers to provide Cybersecurity Services (Estimated not to exceed $220,000 - FY26 Operating Budget)
XVII. Matters Relating to Personnel
XVII.A. Board of Trustees
XVII.B. Office of President
XVII.C. Office of Executive Vice President
XVII.D. Office of Academic Affairs
XVII.D.1. Paris Potter employed as regular, full-time instructor of associate degree nursing, FAC-1-27, effective August 18, 2025
XVII.E. Office of Administrative Services
XVII.F. Office of Information Technology
XVIII. END OF CONSENT AGENDA
XIX. Paid Professional Assignments
XIX.A. Information Item:
XIX.A.1. Paid Professional Assignment for Doug Baumgarten, Additional duties related to Facilities Management, May 1-31, 2025 - $1,200.00
XIX.A.2. Paid Professional Assignment for Jodie Hutchinson, Summer Bridge Instructor - $1,200.00
XIX.A.3. Paid Professional Assignment for Jesi Ramirez, Assistant Math Department Head, Spring 2025 - $2,100.00
XIX.A.4. Paid Professional Assignment for Oscar Cano, Argos Report Transition Project, May - September 2025 - $2,500.00
XIX.A.5. Paid Professional Assignment for Tyler Wittig, Argos Report Transition Project, May - September 2025 - $2,500.00
XIX.A.6. 2025 May-Mini Overloads
XX. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XX.A. Discuss announcement of final candidate for the position of President of Wharton County Junior College
XX.B. Receive Legal Advice relating to Employee Complaint Appeal Pursuant to College Policies DMAA and DMAB
XXI. Consideration and possible action on items discussed in closed session
XXII. Discuss Matters Relating to Formal Policy
XXIII. Adjourn
Agenda Item Details Reload Your Meeting
Meeting: May 20, 2025 at 6:30 PM - Regular Board Meeting
Subject:
I. Determination of Quorum and Call to Order
Subject:
II. Pledge of Allegiance
Subject:
III. Reading of the Minutes
Subject:
III.A. April 15, 2025 Regular Board of Trustee meeting minutes
Attachments:
Subject:
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
Description:
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act.
Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting.
 
Subject:
V. Special Items
Subject:
V.A. Reports from Board Committees
Subject:
VI. Presentations, Awards, and/or President's Report
Subject:
VI.A. Retirement Resolution for Joe Waldrop
Attachments:
Subject:
VI.B. Retirement Resolution for Candace Doriski
Attachments:
Subject:
VI.C. Retirement Resolution of Lori Baumgarten
Attachments:
Subject:
VI.D. Retirement Resolution for Carol Riley
Attachments:
Subject:
VII. Student Success
Subject:
VIII. Reports to the Board
Subject:
VIII.A. Financial Reports
Subject:
VIII.A.1. April 2025 Monthly Financials
Attachments:
Subject:
VIII.B. Management Reports
Subject:
VIII.B.1. Financial Aid Report
Attachments:
Subject:
VIII.B.2. Testing Report
Attachments:
Subject:
VIII.C. Reports from College Governance Councils
Subject:
VIII.C.1. April 1, 2025 Faculty Council Meeting Minutes
Attachments:
Subject:
VIII.C.2. April 22, 2025 Academic Affairs Council Meeting Minutes
Attachments:
Subject:
IX. Announce Amanda Allen, Ed.D. as the final candidate for the position of President of Wharton County Junior College, and Authorize Board Chair to Negotiate Employment Contract for Board Approval
Subject:
IX.A. The Board will vote on the final appointment at a public meeting that will be conducted according to the Texas Open Meetings Act and will be scheduled at least 21 days from today.  If appointed, the appointment will take effect on September 1, 2025
Subject:
X. Employee Complaint Appeal Pursuant to College Policies DMAA and DMAB
Subject:
XI. CONSENT AGENDA
Description:

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

Subject:
XII. Matters Relating to General Administration
Subject:
XIII. Matters Relating to the Office of the Executive Vice President
Subject:
XIV. Matters Relating to Academic Affairs
Subject:
XV. Matters Relating to Administrative Services
Subject:
XV.A. Recommend increasing the equipment cost capitalization threshold from $5,000 to $10,000 effective September 1, 2025 (None)
Attachments:
Subject:
XV.B. Authorize college administration to extend the bank depository contract for an additional two-year term (None)
Attachments:
Subject:
XV.C. Information Item
Subject:
XV.C.1. Inform the Board of Trustees of a personal business relationship
Attachments:
Subject:
XV.D. Approve I Kitchen Concepts (IKC) to design all food service elements needed for the new student center ($28,500, plus reimbursable expenses (moved from Plant Repair and Replacement Fund))
Attachments:
Subject:
XVI. Matters Relating to Information Technology
Subject:
XVI.A. Approve the proposed upgrading position from Director, Enterprise Systems (Senior Functional Analyst) to Senior Director, Enterprise Systems (FY25-$92,736 (no additional budget needed); Budget amount represents the salary prior to the position being vacated.  The upgrade to the position to CA/15/20-30 would increase salary range from $72,737-$79,404 to $86,080-$92,737; total increase to the budget of $13,333)
Attachments:
Subject:
XVI.B. Approve WCJC to seek sealed proposals from managed security providers to provide Cybersecurity Services (Estimated not to exceed $220,000 - FY26 Operating Budget)
Attachments:
Subject:
XVII. Matters Relating to Personnel
Subject:
XVII.A. Board of Trustees
Subject:
XVII.B. Office of President
Subject:
XVII.C. Office of Executive Vice President
Subject:
XVII.D. Office of Academic Affairs
Subject:
XVII.D.1. Paris Potter employed as regular, full-time instructor of associate degree nursing, FAC-1-27, effective August 18, 2025
Attachments:
Subject:
XVII.E. Office of Administrative Services
Subject:
XVII.F. Office of Information Technology
Subject:
XVIII. END OF CONSENT AGENDA
Subject:
XIX. Paid Professional Assignments
Subject:
XIX.A. Information Item:
Subject:
XIX.A.1. Paid Professional Assignment for Doug Baumgarten, Additional duties related to Facilities Management, May 1-31, 2025 - $1,200.00
Attachments:
Subject:
XIX.A.2. Paid Professional Assignment for Jodie Hutchinson, Summer Bridge Instructor - $1,200.00
Attachments:
Subject:
XIX.A.3. Paid Professional Assignment for Jesi Ramirez, Assistant Math Department Head, Spring 2025 - $2,100.00
Attachments:
Subject:
XIX.A.4. Paid Professional Assignment for Oscar Cano, Argos Report Transition Project, May - September 2025 - $2,500.00
Attachments:
Subject:
XIX.A.5. Paid Professional Assignment for Tyler Wittig, Argos Report Transition Project, May - September 2025 - $2,500.00
Attachments:
Subject:
XIX.A.6. 2025 May-Mini Overloads
Attachments:
Subject:
XX. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
Subject:
XX.A. Discuss announcement of final candidate for the position of President of Wharton County Junior College
Subject:
XX.B. Receive Legal Advice relating to Employee Complaint Appeal Pursuant to College Policies DMAA and DMAB
Subject:
XXI. Consideration and possible action on items discussed in closed session
Subject:
XXII. Discuss Matters Relating to Formal Policy
Subject:
XXIII. Adjourn

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