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Meeting Agenda
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. May 15, 2024 Special Called Board of Trustee Meeting Minutes
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III.B. May 21, 2024 Regular Board of Trustee Meeting Minutes
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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V. Special Items
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V.A. Reports from Board Committees
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V.A.1. Finance Committee (Budget) - Ann Hundl
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V.A.2. Board Evaluation Committee - Dr. Sue Zanne Williamson Urbis
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VI. Presentations, Awards, and/or President's Report
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VI.A. Update on Physical Plant Projects - Mike Feyen
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VII. Student Success
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VII.A. Student Success Metrics
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VII.B. TACC Student Essay Competition-Winning Essay - Betty McCrohan
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.A.1. May 2024 Monhtly Financials
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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IX. CONSENT AGENDA
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X. Matters Relating to General Administration
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X.A. Approval of Wharton County Junior College Trustee Bylaws
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X.B. Recommend approval of a RESOLUTION in response to the "Executive Order By The Governor Of The State Of Texas: GA 44" (Any legal fees generated for the review of this initiative by the college's attorney, Melissa Mihalick)
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X.C. Consideration and approval of the addition, revision or deletion of (LOCAL) policies as recommended by TASB Community College Services and according to the Instruction Sheet for TASB Localized Policy Manual Update 47 for Wharton County Junior College (Update 47 - $4,354.28 ($4,312.00 plus printing/shipping 302 pages @ .14 each $42.28))
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XI. Matters Relating to Academic Affairs
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XI.A. Approve Reorganization of Title V HSI Grant
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XII. Matters Relating to Administrative Services
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XII.A. Accept the quote from MLN Service Company, and AAR Incorporated to remove and replace the chilled water Bladder Tank and insulation in the Science Building ($21,370.63 - transfer from the Plant Repair and Replacement Fund)
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XII.B. Approve the proposal submitted by TK Elevator Corporation to modernize the mechanical and electrical components of the elevator in the Pioneer Student Center ($91,701.64 - transfer from the Plant Repair and Replacement Fund)
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XII.C. Information Item
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XII.C.1. Utilize the different cooperative contracts that the College has available, along with a possible invitation to bid, to solicit offers for repairs and roof coating for the standing seam metal roof on the Bahnsen Gymnasium ($300,000.00 - transfer from the Plant Repair and Replacement Fund)
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XIII. Matters Relating to the Office of the Executive Vice President
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XIII.A. Approve the Ellucian Banner Oracle License for FY 2024 ($72,198.00 - FY24 Operating Budget - IT Software)
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XIV. Matters Relating to Personnel
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XIV.A. Board of Trustees
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XIV.B. Office of President
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XIV.B.1. Jerrick Cabrales received a change from temporary, full-time Head Volleyball Coach/Instructor, FAC-1-10 to regular, full-time Head Volleyball Coach/Instructor, FAC-1-10, effective August 19, 2024
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XIV.B.2. Jessica Garcia received a change in title/assignment from regular, full-time Financial Accountant, AA-1-10, to regular, full-time Assistant Controller, AA-1-10, effective June 19, 2024
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XIV.C. Office of Academic Affairs
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XIV.C.1. Donna Brown employed as regular, full-time Counselor, FAC-1-10, effective June 19, 2024
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XIV.D. Office of Administrative Services
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XIV.E. Office of Executive Vice President
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XV. END OF CONSENT AGENDA
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XVI. Paid Professional Assignments
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XVI.A. Information Item:
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XVI.A.1. 2024 May Mini Overloads
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XVI.A.2. 2024 Summer I Overloads
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XVI.A.3. Paid Professional Assignment for Peter Anderson, Grant Activities, January 3, 2024 - July 31, 2024 - $2,500.00
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XVI.A.4. Paid Professional Assignment for Kerri Novak, Additional duties/responsibilities related to HR vacancies, June-August 2024 - $3,000.00
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XVI.A.5. Paid Professional Assignment for Jodie Hutchinson, Summer Bridge Instructor, Summer 2024 - $1,200.00
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XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVII.A. Discussion of sale of real estate
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XVII.B. Discussion of Reorganization of Administrative Unit
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XVII.C. Discussion of President Betty McCrohan's Contract
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XVII.D. Discussion of President Betty McCrohan's Evaluation
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XVIII. Consideration and possible action on items discussed in closed session
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XIX. Discuss Matters Relating to Formal Policy
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XX. Adjourn
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Agenda Item Details
Reload Your Meeting
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|---|---|---|
| Meeting: | June 18, 2024 at 6:30 PM - Regular Board Meeting | |
| Subject: |
I. Determination of Quorum and Call to Order
|
|
| Subject: |
II. Pledge of Allegiance
|
|
| Subject: |
III. Reading of the Minutes
|
|
| Subject: |
III.A. May 15, 2024 Special Called Board of Trustee Meeting Minutes
|
|
|
Attachments:
|
||
| Subject: |
III.B. May 21, 2024 Regular Board of Trustee Meeting Minutes
|
|
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Attachments:
|
||
| Subject: |
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
||
| Subject: |
V. Special Items
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|
| Subject: |
V.A. Reports from Board Committees
|
|
| Subject: |
V.A.1. Finance Committee (Budget) - Ann Hundl
|
|
| Subject: |
V.A.2. Board Evaluation Committee - Dr. Sue Zanne Williamson Urbis
|
|
| Subject: |
VI. Presentations, Awards, and/or President's Report
|
|
| Subject: |
VI.A. Update on Physical Plant Projects - Mike Feyen
|
|
| Subject: |
VII. Student Success
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|
| Subject: |
VII.A. Student Success Metrics
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|
|
Attachments:
|
||
| Subject: |
VII.B. TACC Student Essay Competition-Winning Essay - Betty McCrohan
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Attachments:
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||
| Subject: |
VIII. Reports to the Board
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|
| Subject: |
VIII.A. Financial Reports
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| Subject: |
VIII.A.1. May 2024 Monhtly Financials
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Attachments:
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||
| Subject: |
VIII.B. Management Reports
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| Subject: |
VIII.B.1. Financial Aid Report
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Attachments:
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| Subject: |
VIII.B.2. Testing Report
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Attachments:
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| Subject: |
VIII.C. Reports from College Governance Councils
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| Subject: |
IX. CONSENT AGENDA
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Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
||
| Subject: |
X. Matters Relating to General Administration
|
|
| Subject: |
X.A. Approval of Wharton County Junior College Trustee Bylaws
|
|
|
Attachments:
|
||
| Subject: |
X.B. Recommend approval of a RESOLUTION in response to the "Executive Order By The Governor Of The State Of Texas: GA 44" (Any legal fees generated for the review of this initiative by the college's attorney, Melissa Mihalick)
|
|
|
Attachments:
|
||
| Subject: |
X.C. Consideration and approval of the addition, revision or deletion of (LOCAL) policies as recommended by TASB Community College Services and according to the Instruction Sheet for TASB Localized Policy Manual Update 47 for Wharton County Junior College (Update 47 - $4,354.28 ($4,312.00 plus printing/shipping 302 pages @ .14 each $42.28))
|
|
|
Attachments:
|
||
| Subject: |
XI. Matters Relating to Academic Affairs
|
|
| Subject: |
XI.A. Approve Reorganization of Title V HSI Grant
|
|
|
Attachments:
|
||
| Subject: |
XII. Matters Relating to Administrative Services
|
|
| Subject: |
XII.A. Accept the quote from MLN Service Company, and AAR Incorporated to remove and replace the chilled water Bladder Tank and insulation in the Science Building ($21,370.63 - transfer from the Plant Repair and Replacement Fund)
|
|
|
Attachments:
|
||
| Subject: |
XII.B. Approve the proposal submitted by TK Elevator Corporation to modernize the mechanical and electrical components of the elevator in the Pioneer Student Center ($91,701.64 - transfer from the Plant Repair and Replacement Fund)
|
|
|
Attachments:
|
||
| Subject: |
XII.C. Information Item
|
|
| Subject: |
XII.C.1. Utilize the different cooperative contracts that the College has available, along with a possible invitation to bid, to solicit offers for repairs and roof coating for the standing seam metal roof on the Bahnsen Gymnasium ($300,000.00 - transfer from the Plant Repair and Replacement Fund)
|
|
|
Attachments:
|
||
| Subject: |
XIII. Matters Relating to the Office of the Executive Vice President
|
|
| Subject: |
XIII.A. Approve the Ellucian Banner Oracle License for FY 2024 ($72,198.00 - FY24 Operating Budget - IT Software)
|
|
|
Attachments:
|
||
| Subject: |
XIV. Matters Relating to Personnel
|
|
| Subject: |
XIV.A. Board of Trustees
|
|
| Subject: |
XIV.B. Office of President
|
|
| Subject: |
XIV.B.1. Jerrick Cabrales received a change from temporary, full-time Head Volleyball Coach/Instructor, FAC-1-10 to regular, full-time Head Volleyball Coach/Instructor, FAC-1-10, effective August 19, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.B.2. Jessica Garcia received a change in title/assignment from regular, full-time Financial Accountant, AA-1-10, to regular, full-time Assistant Controller, AA-1-10, effective June 19, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.C. Office of Academic Affairs
|
|
| Subject: |
XIV.C.1. Donna Brown employed as regular, full-time Counselor, FAC-1-10, effective June 19, 2024
|
|
|
Attachments:
|
||
| Subject: |
XIV.D. Office of Administrative Services
|
|
| Subject: |
XIV.E. Office of Executive Vice President
|
|
| Subject: |
XV. END OF CONSENT AGENDA
|
|
| Subject: |
XVI. Paid Professional Assignments
|
|
| Subject: |
XVI.A. Information Item:
|
|
| Subject: |
XVI.A.1. 2024 May Mini Overloads
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.2. 2024 Summer I Overloads
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.3. Paid Professional Assignment for Peter Anderson, Grant Activities, January 3, 2024 - July 31, 2024 - $2,500.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.4. Paid Professional Assignment for Kerri Novak, Additional duties/responsibilities related to HR vacancies, June-August 2024 - $3,000.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.5. Paid Professional Assignment for Jodie Hutchinson, Summer Bridge Instructor, Summer 2024 - $1,200.00
|
|
|
Attachments:
|
||
| Subject: |
XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
|
|
| Subject: |
XVII.A. Discussion of sale of real estate
|
|
| Subject: |
XVII.B. Discussion of Reorganization of Administrative Unit
|
|
| Subject: |
XVII.C. Discussion of President Betty McCrohan's Contract
|
|
| Subject: |
XVII.D. Discussion of President Betty McCrohan's Evaluation
|
|
| Subject: |
XVIII. Consideration and possible action on items discussed in closed session
|
|
| Subject: |
XIX. Discuss Matters Relating to Formal Policy
|
|
| Subject: |
XX. Adjourn
|
|
