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Meeting Agenda
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I. Determination of Quorum and Call to Order
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II. Pledge of Allegiance
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III. Reading of the Minutes
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III.A. September 19, 2023 Board of Trustee Public Hearing Meeting Minutes
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III.B. September 19, 2023 Board of Trustee Regular Meeting Minutes
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IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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V. Special Items
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V.A. Approval to change the November 21, 2023 Board of Trustee meeting to November 28, 2023
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V.B. Reports from Board Committees
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VI. Presentations, Awards, and/or President's Report
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VI.A. Presentation by Dini Spheris - Michelle Buchannan
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VI.B. Physical Plant Report - Bryce Kocian
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VI.C. Projects/Initiatives - Betty McCrohan
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VI.D. Legislation - Betty McCrohan
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VII. Student Success
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VIII. Reports to the Board
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VIII.A. Financial Reports
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VIII.A.1. September 2023 Monthly Financials
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VIII.B. Management Reports
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VIII.B.1. Financial Aid Report
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VIII.B.2. Testing Report
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VIII.C. Reports from College Governance Councils
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VIII.C.1. September 5, 2023 Faculty Council Meeting Minutes
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IX. CONSENT AGENDA
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X. Matters Relating to General Administration
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XI. Matters Relating to Academic Affairs
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XII. Matters Relating to Administrative Services
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XII.A. Approve the allocation of funds from the prior year fund balance for 2023 outstanding encumbrances ($690,297.27 - Unrestricted Operating Fund for 2023-2024 $369,747.03; Restricted Grant Accounts for 2023-2024 $320,550.24)
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XII.B. Adopt attached list of qualified brokers that are authorized to engage in investment transactions with Wharton County Junior College (N/A)
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XIII. Matters Relating to Strategy, Enrollment Management and Technology
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XIII.A. Approve the contract with Strata Information Group to provide staff augmentation services for DBA and functional support ($102,600.00 - ($30,000.00 - FY24 Operating Budget; $72,600.00 - CRRSAA/ARP Funds))
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XIV. Matters Relating to Personnel
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XIV.A. Board of Trustees
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XIV.B. Office of President
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XIV.C. Office of Academic Affairs
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XIV.C.1. Sandra Davis received a salary adjustment from regular, full time instructor of associate degree nursing, FAC-1-34 to regular, full time instructor of associate degree nursing, FAC-1-36, effective September 1, 2023
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XIV.C.2. Bruce Holley employed as regular, full time continuing education instructor-carpentry, FAC-1-10, effective October 18, 2023
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XIV.C.3. Patricia Korenek received a salary adjustment from regular, full time instructor of associate degree nursing, FAC-1-38 to regular, full time instructor of associate degree nursing, FAC-1-40 effective September 1, 2023
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XIV.C.4. Traci Myers received an extension as temporary, full time director of senior citizens' program, GNT-1-9 to temporary, full time director of senior citizens' program, GNT-1-10 effective September 1, 2023
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XIV.C.5. Andrea Shropshire received a salary adjustment as regular, full time instructor of associate degree nursing, FAC-7-32 to regular, full time instructor of associate degree nursing, FAC-7-34 effective August 21, 2023
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XIV.C.6. Kornelia Oostingh employed as temporary, full time instructor of geology, FAC-7-3 effective October 16, 2023
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XIV.C.7. Fall 2023 Overloads (omitted and revised from September 19, 2023 packet)
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XIV.D. Office of Administrative Services
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XIV.E. Office of Strategy, Enrollment Management and Technology
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XIV.E.1. Priscilla Salas received a change in title/assignment from regular, full time financial aid counselor, AA-1-17 to regular, full time director of financial aid, CA-15-17 effective October 18, 2023
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XV. END OF CONSENT AGENDA
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XVI. Paid Professional Assignments
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XVI.A. Information Item:
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XVI.A.1. Paid Professional Assignment for Karl Johnson, EMS Program Simulation Lab Coordinator, Fall 2023 and Spring 2024 - $4,200.00
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XVI.A.2. Paid Professional Assignment for Kornelia Oostingh, shadow/transition full time faculty prior to hire, October 10-11, 2023 - $525.00
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XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
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XVIII. Consideration and possible action on items discussed in closed session
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XIX. Discuss Matters Relating to Formal Policy
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XX. Adjourn
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Agenda Item Details
Reload Your Meeting
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|---|---|---|
| Meeting: | October 17, 2023 at 6:30 PM - Regular Board Meeting | |
| Subject: |
I. Determination of Quorum and Call to Order
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|
| Subject: |
II. Pledge of Allegiance
|
|
| Subject: |
III. Reading of the Minutes
|
|
| Subject: |
III.A. September 19, 2023 Board of Trustee Public Hearing Meeting Minutes
|
|
|
Attachments:
|
||
| Subject: |
III.B. September 19, 2023 Board of Trustee Regular Meeting Minutes
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Attachments:
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||
| Subject: |
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
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Description:
During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act. Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting. |
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| Subject: |
V. Special Items
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| Subject: |
V.A. Approval to change the November 21, 2023 Board of Trustee meeting to November 28, 2023
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|
| Subject: |
V.B. Reports from Board Committees
|
|
| Subject: |
VI. Presentations, Awards, and/or President's Report
|
|
| Subject: |
VI.A. Presentation by Dini Spheris - Michelle Buchannan
|
|
| Subject: |
VI.B. Physical Plant Report - Bryce Kocian
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|
| Subject: |
VI.C. Projects/Initiatives - Betty McCrohan
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|
| Subject: |
VI.D. Legislation - Betty McCrohan
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|
| Subject: |
VII. Student Success
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|
| Subject: |
VIII. Reports to the Board
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|
| Subject: |
VIII.A. Financial Reports
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| Subject: |
VIII.A.1. September 2023 Monthly Financials
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Attachments:
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||
| Subject: |
VIII.B. Management Reports
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| Subject: |
VIII.B.1. Financial Aid Report
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Attachments:
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| Subject: |
VIII.B.2. Testing Report
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Attachments:
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| Subject: |
VIII.C. Reports from College Governance Councils
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| Subject: |
VIII.C.1. September 5, 2023 Faculty Council Meeting Minutes
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Attachments:
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| Subject: |
IX. CONSENT AGENDA
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Description:
By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented." If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately. A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal. |
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| Subject: |
X. Matters Relating to General Administration
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|
| Subject: |
XI. Matters Relating to Academic Affairs
|
|
| Subject: |
XII. Matters Relating to Administrative Services
|
|
| Subject: |
XII.A. Approve the allocation of funds from the prior year fund balance for 2023 outstanding encumbrances ($690,297.27 - Unrestricted Operating Fund for 2023-2024 $369,747.03; Restricted Grant Accounts for 2023-2024 $320,550.24)
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Attachments:
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| Subject: |
XII.B. Adopt attached list of qualified brokers that are authorized to engage in investment transactions with Wharton County Junior College (N/A)
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|
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Attachments:
|
||
| Subject: |
XIII. Matters Relating to Strategy, Enrollment Management and Technology
|
|
| Subject: |
XIII.A. Approve the contract with Strata Information Group to provide staff augmentation services for DBA and functional support ($102,600.00 - ($30,000.00 - FY24 Operating Budget; $72,600.00 - CRRSAA/ARP Funds))
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Attachments:
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||
| Subject: |
XIV. Matters Relating to Personnel
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| Subject: |
XIV.A. Board of Trustees
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| Subject: |
XIV.B. Office of President
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| Subject: |
XIV.C. Office of Academic Affairs
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|
| Subject: |
XIV.C.1. Sandra Davis received a salary adjustment from regular, full time instructor of associate degree nursing, FAC-1-34 to regular, full time instructor of associate degree nursing, FAC-1-36, effective September 1, 2023
|
|
|
Attachments:
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||
| Subject: |
XIV.C.2. Bruce Holley employed as regular, full time continuing education instructor-carpentry, FAC-1-10, effective October 18, 2023
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|
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Attachments:
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||
| Subject: |
XIV.C.3. Patricia Korenek received a salary adjustment from regular, full time instructor of associate degree nursing, FAC-1-38 to regular, full time instructor of associate degree nursing, FAC-1-40 effective September 1, 2023
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|
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Attachments:
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||
| Subject: |
XIV.C.4. Traci Myers received an extension as temporary, full time director of senior citizens' program, GNT-1-9 to temporary, full time director of senior citizens' program, GNT-1-10 effective September 1, 2023
|
|
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Attachments:
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||
| Subject: |
XIV.C.5. Andrea Shropshire received a salary adjustment as regular, full time instructor of associate degree nursing, FAC-7-32 to regular, full time instructor of associate degree nursing, FAC-7-34 effective August 21, 2023
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|
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Attachments:
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||
| Subject: |
XIV.C.6. Kornelia Oostingh employed as temporary, full time instructor of geology, FAC-7-3 effective October 16, 2023
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Attachments:
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| Subject: |
XIV.C.7. Fall 2023 Overloads (omitted and revised from September 19, 2023 packet)
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|
|
Attachments:
|
||
| Subject: |
XIV.D. Office of Administrative Services
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|
| Subject: |
XIV.E. Office of Strategy, Enrollment Management and Technology
|
|
| Subject: |
XIV.E.1. Priscilla Salas received a change in title/assignment from regular, full time financial aid counselor, AA-1-17 to regular, full time director of financial aid, CA-15-17 effective October 18, 2023
|
|
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Attachments:
|
||
| Subject: |
XV. END OF CONSENT AGENDA
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| Subject: |
XVI. Paid Professional Assignments
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|
| Subject: |
XVI.A. Information Item:
|
|
| Subject: |
XVI.A.1. Paid Professional Assignment for Karl Johnson, EMS Program Simulation Lab Coordinator, Fall 2023 and Spring 2024 - $4,200.00
|
|
|
Attachments:
|
||
| Subject: |
XVI.A.2. Paid Professional Assignment for Kornelia Oostingh, shadow/transition full time faculty prior to hire, October 10-11, 2023 - $525.00
|
|
|
Attachments:
|
||
| Subject: |
XVII. Executive Session: According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons: Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
|
|
| Subject: |
XVIII. Consideration and possible action on items discussed in closed session
|
|
| Subject: |
XIX. Discuss Matters Relating to Formal Policy
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|
| Subject: |
XX. Adjourn
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