Projector: July 20, 2023 at 6:00 PM - Regular Meeting

Meeting Agenda

1. Call to Order

2. Pretzel Shoutouts

3. Public Comment (Policy 2:230)

4. Adjustments to Agenda

5. Reports and Recommendations

5.a. Superintendent

5.a.1. Mrs. Jill Larson, Superintendent

Building Project Update
Staffing Update
Staff Attendance
Student Registration
New Teacher Orientation
Exit Interviews
Use of Volunteers & Scope of Work

6. Consent Agenda

6.a. Financial Report(s)

6.a.1. Bills Payable & Imprest Fund

6.a.2. Student Activity Funds

6.a.3. Payroll

6.a.4. Treasurer's Report

6.b. Updated Safe to Return to Learn Plan

6.c. Open Session Minutes of June 22, 2023

6.d. Closed Session Minutes of June 22, 2023

7. New Business

7.a. Approve the additional bid packages (3,5,6,8,10,11,12 &13) for the Jr/Sr High School Remodel and Addition project as presented to the Board and recommended by CORE Construction and BLDD Architects

7.b. Approve MET-Springfield as the Building Projects Testing and Inspections Company

7.c. Approve Solar Contract with Clean Energy Design Group, Inc.

7.d. Approve the amended Lifetouch Service Agreement for the Junior High School

7.e. Approve the one year Lifetouch Service Agreement for New Berlin High School

7.f. Approve the NBHS Club/Organization Sponsor Guidelines

7.g. Approve Heart Technologies Proposals for Building Project (cabling, camera, vape detection, access control, public address system, phone, teacher displays)

7.h. Approve Application for Establishing a Student Activity Fund-Kindergarten Graduation

7.i. Approve Resolution to Dispose/Sell Surplus or Obsolete Property

7.j. Approve the 2023-2024 Coaches Manual

7.k. 2023-2024 Athletic and Extracurricular Code of Conduct Policies

7.l. Approve the Certified/Faculty Handbook for 23-24 School Year

7.m. Approve the Non-Certified/Support Staff Handbook for the 23-24 School Year

7.n. Approve the Second Reading of Press Policy 112

7.o. Destroying of Executive Session Tapes for the Month(s) of December 2021 and prior

8. Executive Session - For the purpose of:

8.a. The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine validity. 5 ILCS 10/2(c).

8.b. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting.
5 ILCS 120/2(c)(11)

9. *Personnel Consent Agenda (Policy 5:280)

9.a. Alexander Barry as Elementary Paraprofessional

9.b. Michelle Bauer as Elementary Paraprofessional

9.c. Grace Bibb as Elementary Paraprofessional

9.d. Cam Cummings as Elementary PE Teacher pending certification

9.e. Daniel Alderson as High School Math Teacher pending certification

9.f. Ashley Berola as NBE Teacher

9.g. Corinne Steiner for Paraprofessional for Jump Start and Pretzel Success

9.h. Danielle Moon as Freshman Volleyball Coach

9.i. Danielle Moon as JH Head Volleyball Coach

9.j. Kaytee Grider as JH Assistant (7th Grade) Volleyball Coach

9.k. Sam Whitley as Volunteer JH Baseball Coach

9.l. Aimee Gray as Senior High School Class Sponsor

9.m. Kimberly Hepperly as Sophomore Class Sponsor

9.n. High School Pretzel Success Staff for August 4, 2023

10. Resignations:

Amanda Robinson-Elementary Paraprofessional
Grace Puzey (Hammitt)-JH Volleyball Head Coach/Freshman Volleyball Coach
Emma Curtin-Elementary Paraprofessional
Lari Garrison-HS Math Teacher
Gil Maruna-JH Head Boys Track & Field Coach
Sarah Bentley-NBE Teacher

11. Adjournment

Agenda Item

Agenda Item Details Reload Your Meeting
The Mission of CUSD #16, in partnership with parents and community, is to provide quality educational opportunities, resources, and encouragement necessary for our students to....1) Achieve their personal best academically and socially; 2) Become responsible and productive citizens; 3) Learn from and adapt to an ever-changing society COMMUNITY UNIT SCHOOL DISTRICT #16
Meeting:	July 20, 2023 at 6:00 PM - Regular Meeting
Subject:	1. Call to Order
Subject:	2. Pretzel Shoutouts
Subject:	3. Public Comment (Policy 2:230)
Subject:	4. Adjustments to Agenda
Subject:	5. Reports and Recommendations
Subject:	5.a. Superintendent
Subject:	5.a.1. Mrs. Jill Larson, Superintendent Building Project Update Staffing Update Staff Attendance Student Registration New Teacher Orientation Exit Interviews Use of Volunteers & Scope of Work
Subject:	6. Consent Agenda
Subject:	6.a. Financial Report(s)
Attachments: IA13269_DDC-PDC Billing Letter (updated) IA13269_DDC-PDC Billing Letter (updated) IA13268_DDC-PDC Billing Letter (updated) IA13268_DDC-PDC Billing Letter (updated)
Subject:	6.a.1. Bills Payable & Imprest Fund
Attachments: Accounts Payable Listing 06 23 2023 thru 07 20 2023 Accounts Payable Listing 06 23 2023 thru 07 20 2023 Addition to Bill Listing - Ameren #1 Addition to Bill Listing - Ameren #1 Addition to Bill Listing - Ameren #2 Addition to Bill Listing - Ameren #2
Subject:	6.a.2. Student Activity Funds
Attachments: JR'SR High Activity Account Report - June 2023 JR'SR High Activity Account Report - June 2023 NBE Activity Account Report - June 2023 NBE Activity Account Report - June 2023
Subject:	6.a.3. Payroll
Attachments: Payroll Listing 06 23 2023 thru 07 20 2023 Payroll Listing 06 23 2023 thru 07 20 2023
Subject:	6.a.4. Treasurer's Report
Subject:	6.b. Updated Safe to Return to Learn Plan
Attachments: Safe Return to Learn Plan July 20, 2023 Safe Return to Learn Plan July 20, 2023
Subject:	6.c. Open Session Minutes of June 22, 2023
Attachments: 6.22.23 Bd. Minutes 6.22.23 Bd. Minutes
Subject:	6.d. Closed Session Minutes of June 22, 2023
Subject:	7. New Business
Subject:	7.a. Approve the additional bid packages (3,5,6,8,10,11,12 &13) for the Jr/Sr High School Remodel and Addition project as presented to the Board and recommended by CORE Construction and BLDD Architects
Attachments: New Berlin - Bid Tabulation 6.9.2023(1) New Berlin - Bid Tabulation 6.9.2023(1) Master Budget - New Berlin 7.12.2023 Master Budget - New Berlin 7.12.2023
Subject:	7.b. Approve MET-Springfield as the Building Projects Testing and Inspections Company
Attachments: MET Proposal S23049 Rev 1 - New Berlin JuniorSenior High MET Proposal S23049 Rev 1 - New Berlin JuniorSenior High
Subject:	7.c. Approve Solar Contract with Clean Energy Design Group, Inc.
Subject:	7.d. Approve the amended Lifetouch Service Agreement for the Junior High School
Attachments: lifetouch jh agreement lifetouch jh agreement
Subject:	7.e. Approve the one year Lifetouch Service Agreement for New Berlin High School
Attachments: New Berlin High School Agreement 7_17_2023, 1_16 PM New Berlin High School Agreement 7_17_2023, 1_16 PM
Subject:	7.f. Approve the NBHS Club/Organization Sponsor Guidelines
Attachments: NBHS Sponsor Job Descriptions (1) NBHS Sponsor Job Descriptions (1)
Subject:	7.g. Approve Heart Technologies Proposals for Building Project (cabling, camera, vape detection, access control, public address system, phone, teacher displays)
Attachments: HEARTTECHNOLOGIESAPPROVALJULY23 HEARTTECHNOLOGIESAPPROVALJULY23
Subject:	7.h. Approve Application for Establishing a Student Activity Fund-Kindergarten Graduation
Subject:	7.i. Approve Resolution to Dispose/Sell Surplus or Obsolete Property
Attachments: RESOLUTION TO DISPOSE OF SURPLUS SUPPLIES OR EQUIPMENT - 07 20 2023 RESOLUTION TO DISPOSE OF SURPLUS SUPPLIES OR EQUIPMENT - 07 20 2023
Subject:	7.j. Approve the 2023-2024 Coaches Manual
Attachments: Coaches Manual 2023-24 Coaches Manual 2023-24
Subject:	7.k. 2023-2024 Athletic and Extracurricular Code of Conduct Policies
Attachments: 23-24 Code of Conduct (1) 23-24 Code of Conduct (1)
Subject:	7.l. Approve the Certified/Faculty Handbook for 23-24 School Year
Subject:	7.m. Approve the Non-Certified/Support Staff Handbook for the 23-24 School Year
Attachments: 23.24 Support Staff Handbook 23.24 Support Staff Handbook
Subject:	7.n. Approve the Second Reading of Press Policy 112
Subject:	7.o. Destroying of Executive Session Tapes for the Month(s) of December 2021 and prior
Subject:	8. Executive Session - For the purpose of:
Subject:	8.a. The appointment, employment compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine validity. 5 ILCS 10/2(c).
Subject:	8.b. Litigation, when an action against, affecting or on behalf of the particular public body has been filed and is pending before a court or administrative tribunal, or when the public body finds that an action is probable or imminent, in which case the basis for the finding shall be recorded and entered into the minutes of the closed meeting. 5 ILCS 120/2(c)(11)
Subject:	9. Personnel Consent Agenda (Policy 5:280)*
Subject:	9.a. Alexander Barry as Elementary Paraprofessional
Attachments: a.barry personnel request a.barry personnel request
Subject:	9.b. Michelle Bauer as Elementary Paraprofessional
Attachments: M.Bauer personnel request M.Bauer personnel request
Subject:	9.c. Grace Bibb as Elementary Paraprofessional
Attachments: g.bibb personnel request g.bibb personnel request
Subject:	9.d. Cam Cummings as Elementary PE Teacher pending certification
Subject:	9.e. Daniel Alderson as High School Math Teacher pending certification
Attachments: d.alderson personnel request d.alderson personnel request
Subject:	9.f. Ashley Berola as NBE Teacher
Attachments: a.berola personnel request a.berola personnel request
Subject:	9.g. Corinne Steiner for Paraprofessional for Jump Start and Pretzel Success
Subject:	9.h. Danielle Moon as Freshman Volleyball Coach
Subject:	9.i. Danielle Moon as JH Head Volleyball Coach
Subject:	9.j. Kaytee Grider as JH Assistant (7th Grade) Volleyball Coach
Subject:	9.k. Sam Whitley as Volunteer JH Baseball Coach
Subject:	9.l. Aimee Gray as Senior High School Class Sponsor
Attachments: a.gray personnel request a.gray personnel request
Subject:	9.m. Kimberly Hepperly as Sophomore Class Sponsor
Attachments: k.hepperly personnel request k.hepperly personnel request
Subject:	9.n. High School Pretzel Success Staff for August 4, 2023
Subject:	10. Resignations: Amanda Robinson-Elementary Paraprofessional Grace Puzey (Hammitt)-JH Volleyball Head Coach/Freshman Volleyball Coach Emma Curtin-Elementary Paraprofessional Lari Garrison-HS Math Teacher Gil Maruna-JH Head Boys Track & Field Coach Sarah Bentley-NBE Teacher
Subject:	11. Adjournment
PRETZEL PRIDE PERSEVERES

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