Meeting Agenda
I. CALL TO ORDER
II. ROLL CALL
III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (c) (e) and (f)
III.A. Review Minutes of December 08, 2025 Meeting
III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
III.C. Review Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
III.D. Review a Performance Summary of the Individual Administrative Team Members
III.E. Review Request from Superintendent for Benefit Consideration
IV. RETURN TO OPEN SESSION
V. BOARD DEVELOPMENT WORKSHOP
V.A. Great on Their Behalf by AJ Crabill book study
VI. APPROVAL OF MINUTES
VI.A. Review minutes from the December 8, 2025 meeting.
VII. APPROVAL OF AGENDA AND ADDITIONS
VIII. PUBLIC COMMENTS
IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
IX.A. Teacher Update
IX.B. Student Reports
IX.B.1. Student Council Report
IX.B.2. Warrior Spotlight
IX.C. Board Reports/Action Items
IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
IX.C.2. 2026 WASB Resolutions
IX.C.3. Spring Election Update 
X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
X.A. Budget Committee Meeting
X.A.1. Review Minutes from the January 5, 2026 Budget Committee Meeting
X.A.2. 2026-2027 Open Enrollment Capacity Recommendations -Action Item
X.A.3. Consideration of 2024-25 Audit Report - Action Item
X.A.4. 4K Planning - Action Item
X.B. Facility Committee 
X.B.1. Review Minutes from the January 7, 2026 meeting.
X.B.2. Approval of Capital Maintenance Requests — Action Item
XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
XI.A. Update on Long Term Facility Planning Update
XI.B.  Administrative Update from the Communications and Engagement Specialist.
XI.C. Request for funding for the Waunakee Community Cares Coalition
XI.D. Announcements/Correspondence
XII. CONSENT AGENDA
XII.A. Approval of Checks
XII.B. Finance
XII.B.1. Monthly Finance Reports
XII.C. Safety Drill Logs
XII.D. Gifts and Field Trips
XII.D.1. Gifts
XII.D.1.a. Waunakee Optimist Club $600 in gift cards for special education paraeducators.
XII.D.1.b. Twenty-five board and card games and a program handbook from Game Haven/The Gift of Games valued at $500.00
XII.D.1.c. Acker Builders' Donation — $11,835.76 to clear negative student food services balances
XII.D.1.d. One Community Bank Donation of $500.00 to SFAF
XII.D.2. Field Trips
XII.D.2.a. Final BOE Consideration of Orchestra Scotland Trip, March 2026
XII.D.2.b. WHS Chinese Class Field Trip to Chinatown in Chicago IL on April 17, 2026
XII.E. Approve Individual Teacher, Administrator, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
XIII. BOARD BUSINESS
XIII.A. Legislative Update
XIII.B. Conventions/Workshops
XIV. FUTURE AGENDAS AND MEETINGS
XIV.A. Agenda Items for Next Meeting
XIV.B. Special Meeting -
DAPES Training Date - Action Needed
June 29, 2026 3:30pm - 5:00pm
Board Coaching Dates - Action Needed.
October 26, 2026 5:30pm - 7:00pm
November 2, 2026 5:30pm - 7:00pm
November 23, 2026 5:30pm - 7:00pm
XIV.C. Budget Committee 
XIV.D. Co-Curricular Committee
XIV.E. Curriculum Committee  
XIV.F. Facility Committee 
XIV.G. Human Resources Committee
XIV.H. Policy Committee 
XIV.I. DEI Committee
XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
XVI. RETURN TO OPEN SESSION
XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
XVIII. ADJOURN
Agenda Item Details Reload Your Meeting
Meeting: January 12, 2026 at 6:00 PM - Regular Meeting
Subject:
I. CALL TO ORDER
Subject:
II. ROLL CALL
Subject:
III. CLOSED SESSION - ADJOURN TO CLOSED SESSION PER WISCONSIN STATUTES 19.85 (1) (c) (e) and (f)
Subject:
III.A. Review Minutes of December 08, 2025 Meeting
Subject:
III.B. Update and Consideration of Legal Matters Related to the School District Including Current and Potential Actions Involving the School District.
Subject:
III.C. Review Individual Administrator, Teacher, Co-Curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
Subject:
III.D. Review a Performance Summary of the Individual Administrative Team Members
Subject:
III.E. Review Request from Superintendent for Benefit Consideration
Subject:
IV. RETURN TO OPEN SESSION
Subject:
V. BOARD DEVELOPMENT WORKSHOP
Description:
The Board Development agenda item is meant to provide the Board with the opportunity to discuss Board Operations. 
Subject:
V.A. Great on Their Behalf by AJ Crabill book study
Description:
 Board, please be prepared to discuss one statement or item from chapters 13 & 14. 
Subject:
VI. APPROVAL OF MINUTES
Subject:
VI.A. Review minutes from the December 8, 2025 meeting.
Attachments:
Subject:
VII. APPROVAL OF AGENDA AND ADDITIONS
Description:
A motion will be necessary to approve the agenda as presented (or) with changes as recommended.
Subject:
VIII. PUBLIC COMMENTS
Description:
Individuals may use this time to comment on any topic. A copy of Board Policy 187 —Public Participation at Board Meetings is enclosed for your reference. Each speaker will be allowed 3 minutes to speak for a total of  30 minutes.  .  Emailed comments will be shared and reviewed by all the board members but will not be read out loud.
Attachments:
Subject:
IX. TEACHING STAFF, STUDENT, & BOARD REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
IX.A. Teacher Update
Description:
Representatives of the WTA will provide an update on items related to the teaching staff.
Subject:
IX.B. Student Reports
Subject:
IX.B.1. Student Council Report
Description:
Abigail Anderson and Alena Wagoner are the student representatives from the high school and will be present to report to the Board on what is occurring at the high school.
Subject:
IX.B.2. Warrior Spotlight
Description:
A brief update will be shared by the Heritage 4th grade service students.
Attachments:
Subject:
IX.C. Board Reports/Action Items
Subject:
IX.C.1. Board Reports on Educational Related Events, Meetings, or Trainings Attended by Individual Board Members
Description:
This section of the agenda is reserved for any comments from members of the board on meetings they attended over the last month or other informational items.
Subject:
IX.C.2. 2026 WASB Resolutions
Description:
Please find the WASB Resolutions for 2026 attached, that will be discussed at the Delegate Assembly in a few weeks at the State Education Convention in Milwaukee.  Chris Sonne is our delegate this year.  Please review the resolutions and  provide feedback to them on Monday night, or at a time prior to the convention.
 
Attachments:
Subject:
IX.C.3. Spring Election Update 
Description:
Attached is a copy of the memo sent to the municipality & county clerks for candidates for the 2026 spring elections.
 
All candidacy paperwork needed to be turned in by 5:00 p.m. on January 6, 2026. The candidates for the Spring 2026 Election are: 

Village of Waunakee Seat (vote for 1):  
Kevin Thornberg


Town of Westport, City of Middleton, City of Madison Seat (vote for 1):  

Joan Ensign
 
Attachments:
Subject:
X. COMMITTEE REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
X.A. Budget Committee Meeting
Subject:
X.A.1. Review Minutes from the January 5, 2026 Budget Committee Meeting
Attachments:
Subject:
X.A.2. 2026-2027 Open Enrollment Capacity Recommendations -Action Item
Description:
The purpose of this agenda item is to request school board approval of  open enrollment space availability for the 2026-27 school year. The School Board is required to identify the number of open enrollment spaces available per grade level at the January meeting. Our open enrollment policy is based on the optimal class size level, not the maximum class size level. The attached document calculates the number of open enrollment spaces in three methods. These methods are moving the current student enrollments to the next grade level (on the left hand side), utilizing the 3-year average enrollment projection (in middle), and following the preliminary budget planning document (on the right hand side). Administration is recommending utilizing the scenario that follows the budget planning document in the calculations for open enrollment capacity, which is a more conservative approach. To summarize, this approach recommends reallocating three K-4 teachers to start an in-district 4K classroom in each elementary school. The budget committee is recommending approval on a 3-0 motion.
Attachments:
Subject:
X.A.3. Consideration of 2024-25 Audit Report - Action Item
Description:
The purpose of this agenda item is to request approval of the final 2024-25 audit report. Attached please find the audit report and management letter.
Attachments:
Subject:
X.A.4. 4K Planning - Action Item
Description:
The board of education approved the following 3 items at the December 2025 board meeting:
1. Increase the stipend amount from $3600 to $5000
2. Additional request for 4K open enrollment seats in January 2026
3. Form a 4K task force in preparation for the 27-28 school year 
The 4K contracts were emailed on December 9th, 2025 to our 4K Partners.
Attached you will find the responses that were due by the end of the day on Friday, December 19th. 
Administration will discuss the 4K responses at the meeting. 
Attachments:
Subject:
X.B. Facility Committee 
Subject:
X.B.1. Review Minutes from the January 7, 2026 meeting.
Attachments:
Subject:
X.B.2. Approval of Capital Maintenance Requests — Action Item
Description:
The purpose of this agenda item is to review our standard agenda item for district-wide capital maintenance requests. Attached please find the capital maintenance tracking spreadsheet for January. 
Also attached please find capital maintenance requests for January.
Attachments:
Subject:
XI. ADMINISTRATIVE REPORTS/RECOMMENDATIONS/ACTION ITEMS
Subject:
XI.A. Update on Long Term Facility Planning Update
Description:
The District has been engaged with urban planning firm MDRoffers since 2010. Mark Roffers developed the initial long-range facility plan prior to our 2014 referendum that led to the construction of the Intermediate School. Since 2014, the Board has hired MDRoffers to prepare updates to that original plan. The most recent update went through 2040. Attached please find a presentation that updates the information last presented in early 2024. 
Attachments:
Subject:
XI.B.  Administrative Update from the Communications and Engagement Specialist.
Attachments:
Subject:
XI.C. Request for funding for the Waunakee Community Cares Coalition
Description:
The Waunakee Community Care Coalition will be present to review the attached funding request. Administration will request that the WCCC team will provide background on the federal grant writing process and the request to provide funding during this interim period. Administration recommends the use of fund 80 (community service fund) if the board approves this request.
Attachments:
Subject:
XI.D. Announcements/Correspondence
Attachments:
Subject:
XII. CONSENT AGENDA
Subject:
XII.A. Approval of Checks
Description:
Attached in the "extras" section of BoardBook, please find a list of the accounts payable payments issued during the month of December 2024. Please feel free to reach out to Allie Newton at alexandranewton@waunakee.k12.wi.us if you have any questions.
Subject:
XII.B. Finance
Subject:
XII.B.1. Monthly Finance Reports
Description:
Attached you will find the Budget Status report as of December 31, 2025 and the Cash Reconciliation report for November 2025.
Attachments:
Subject:
XII.C. Safety Drill Logs
Attachments:
Subject:
XII.D. Gifts and Field Trips
Subject:
XII.D.1. Gifts
Subject:
XII.D.1.a. Waunakee Optimist Club $600 in gift cards for special education paraeducators.
Attachments:
Subject:
XII.D.1.b. Twenty-five board and card games and a program handbook from Game Haven/The Gift of Games valued at $500.00
Attachments:
Subject:
XII.D.1.c. Acker Builders' Donation — $11,835.76 to clear negative student food services balances
Attachments:
Subject:
XII.D.1.d. One Community Bank Donation of $500.00 to SFAF
Attachments:
Subject:
XII.D.2. Field Trips
Subject:
XII.D.2.a. Final BOE Consideration of Orchestra Scotland Trip, March 2026
Attachments:
Subject:
XII.D.2.b. WHS Chinese Class Field Trip to Chinatown in Chicago IL on April 17, 2026
Attachments:
Subject:
XII.E. Approve Individual Teacher, Administrator, Co-curricular, Support Staff & Custodial Recommendations, Resignations, Leaves & Retirements
Subject:
XIII. BOARD BUSINESS
Subject:
XIII.A. Legislative Update
Description:
 
Subject:
XIII.B. Conventions/Workshops
Subject:
XIV. FUTURE AGENDAS AND MEETINGS
Subject:
XIV.A. Agenda Items for Next Meeting
Subject:
XIV.B. Special Meeting -
DAPES Training Date - Action Needed
June 29, 2026 3:30pm - 5:00pm
Board Coaching Dates - Action Needed.
October 26, 2026 5:30pm - 7:00pm
November 2, 2026 5:30pm - 7:00pm
November 23, 2026 5:30pm - 7:00pm
Subject:
XIV.C. Budget Committee 
Subject:
XIV.D. Co-Curricular Committee
Subject:
XIV.E. Curriculum Committee  
Subject:
XIV.F. Facility Committee 
Subject:
XIV.G. Human Resources Committee
Subject:
XIV.H. Policy Committee 
Subject:
XIV.I. DEI Committee
Subject:
XV. RETURN TO CLOSED SESSION - (if necessary) to complete agenda as listed under agenda item III
Subject:
XVI. RETURN TO OPEN SESSION
Subject:
XVII. ACTION AS APPROPRIATE, ON ITEMS DISCUSSED IN CLOSED SESSION
Subject:
XVIII. ADJOURN

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