Projector: October 10, 2022 at 7:30 PM - Regular Meeting

Meeting Agenda

1. Call to Order at __:__ P.M.

1.1. Pledge of Allegiance

1.2. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson

1.3. Administration and Department Heads: Kevin Ricke, Stacey Warne and Leah Hasson

2. Visitor Comments

2.1. Listening Session

Description:

All speakers are asked to complete the listening session Sign-in Card including as much detail as possible and including a printed / written copy of your presentation if one is available. The Sign-in Cards are at the table by the entrance door, and anyone who has not called in or emailed the Superintendent, in advance, may complete them now. Please include all requested information on the Sign-in Card so administration can provide follow-up as needed.

This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Badger Community School employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff.

Each speaker will have five (5) minutes to speak; speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed. Please begin your presentation by stating your name and topic only.

In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time tonight to attend this meeting and share your concerns and suggestions.

3. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators

4. Approval of Agenda

4.1. A motion was made by ____________________ to approve the agenda for the Monday, October 10, 2022 Regular School Board Meeting as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

5. Minutes

5.1. A motion was made by ____________________ to approve the minutes of the Regular School Board Meeting held on Monday, September 12, 2022 as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

6. Consent Agenda

6.1. Pay Bills: A motion was made by ____________________ to approve the payment of bills check #62292 through check #62362 for a total of $124,411.49 as listed and approve Purchasing Card electronic payments dated October 5, 2022 and Electronic Fund Transfers as submitted. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

7. Communications

7.1. Financial Audit of Badger School District Fiscal Year 2022 (FY 22) prepared and presented by Brady Martz & Associates of Thief River Falls, MN.

Presenter:
Tracee Bruggeman, Certified Public Accountant with Brady Martz & Associates, P.C. located in Thief River Falls, MN

7.2. Building and Grounds: Striker Hasson

7.3. Superintendent

7.3.a. Miscellaneous Items to Report by Superintendent

7.4. Badger School District Budget to Actual Expenditure Report.

Description: As requested by the Board in previous fiscal years, this document will be provided on a monthly basis.

The budget consists of 4 fund balances:
01 General Fund
02 Food Service
04 Community Services
08 Scholarships

* see attached

7.5. Dean of Students

7.5.a. Student Enrollment as of October 7

7.5.b. Upcoming Events and Dates of Interest - please see attachment

8. Reports

8.1. Accept Cash Report: A motion was made by _______________ to Accept Cash Report through September 30, 2022 subject to audit. The motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

8.2. Accept September Donations: A motion was made by _______________ to accept the donations listed below. The motion seconded by ________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Donations:

$442 Minnesota State High School League Foundation Grant A to Badger Student Assistant Fund

$15 Barbara Holm made a donation to the Library in Memory of Nolan Kjos

$100 Western Fraternal Life Association Lodge No 219 to the Badger School for School Supplies

8.3. Accept First Quarter Budget Report: A motion was made by ____________________ to accept First Quarter Budget Report subject to audit. The motion seconded by ____________________.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

8.4. Badger School Board Member Elections
The General Election is on November 8, 2022

Vote for Up to Three*

___ Jared VonEnde
___ Jeramy Swenson (Incumbent)
___ Dana Didrikson
___ Jamie Isane (Incumbent)
___ ____________________ write-in, if any
___ ____________________ write-in, if any
___ ____________________ write-in, if any

*If three members are up, there would be three lines for write-ins

9. Proposed Resolutions

9.1. AudIt: A motion was made by ____________________ to approve the Badger School District Fiscal Year 2022 Independent Financial Audit as prepared and presented by Brady Martz. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Presenter:
Tracee Bruggeman, Certified Public Accountant with Brady Martz & Associates, P.C. located in Thief River Falls, MN

9.2. Calendar Correction: A motion was made by ____________________ to approve the attached academic 2022-2023 school calendar as presented/amended. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

Monday, January 2, 2023 is non-eligible for state/federal funding as a restricted day that does not generate revenue. Restricted means no school, no meetings; therefore, change Monday, January 2, 2023 to a 'School Closed' day.

With the support of the Badger Education Association of Teachers (BEA), administration recommends changing Friday, May 26, 2023 to a half student 'Early Out' day and half teacher 'In-Service' day. This day would look the same as Friday, January 20, 2023 which is the last day of the first semester.

Teachers would need to log/flex an additional 4 hours outside regular scheduled hours/days of service to comply with the required amount of time equivalent to 180 contract days.

With this recommendation, there is no loss of hours/wages for any other employees (i.e., Bus Drivers, Custodians, Food Service, Office, Paraprofessionals)

9.3. Long Term Substitute Teacher: A motion was made by ____________________ to approve advertising for a Long Term Substitute Teacher for Industrial Arts beginning as early as Friday, December 2, 2022 and teaching through Friday, January 20, 2023 for approximately 29 teacher contract days (subject to change). The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

9.4. Postpone Regular November School Board Meeting a Week Later: A motion was made by ____________________ to approve re-scheduling the Regular Badger School Meeting a week later to be held on Monday, November 21, 2022 at 7:30 PM in order to canvas election results. The motion seconded by ____________________

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Description:

County Election Officials anticipate not being able to process and release the Badger School Board 3-Seats Vote results to our school on or before Monday, November 14.

9.5. Adopt and approve MSHSL grant application to offset Student Activity Fees:

A motion was made by ____________________ , to adopt a resolution by Governing Board of Independent School District No. 676 Badger, Minnesota supporting FORM A application to Minnesota State High School League Foundation. The motion seconded by ____________________

WHEREAS, the Minnesota State High School League Foundation was formed to provide support for Minnesota’s high school youth to participate in athletics and fine arts; recognizes the value of student participation in extracurricular activities; and

WHEREAS, the Governing Board of Independent School District No. 676 Badger, Minnesota

WHEREAS, the MSHSL Foundation is offering grants and funding to assist schools in recognizing, promoting and funding extracurricular participation by high school students in athletic and fine arts programs supports the school’s application to the Minnesota State High School League Foundation for a FORM A grant to offset student activity fees.

THEREFORE, BE IT RESOLVED that the Governing Board of Independent School District No. 676 Badger, Minnesota

Adopted this ________ day of _______________, 2022.

Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson.

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

________________________________________
School Board Chair

________________________________________
School Board Clerk

10. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. The motion seconded by ____________________.

Vote:

BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	October 10, 2022 at 7:30 PM - Regular Meeting
Subject:	1. Call to Order at __:__ P.M.
Subject:	1.1. Pledge of Allegiance
Subject:	1.2. Roll Call (alphabetical order): Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson
Subject:	1.3. Administration and Department Heads: Kevin Ricke, Stacey Warne and Leah Hasson
Subject:	2. Visitor Comments
Subject:	2.1. Listening Session Description: All speakers are asked to complete the listening session Sign-in Card including as much detail as possible and including a printed / written copy of your presentation if one is available. The Sign-in Cards are at the table by the entrance door, and anyone who has not called in or emailed the Superintendent, in advance, may complete them now. Please include all requested information on the Sign-in Card so administration can provide follow-up as needed. This is an opportunity for the Board to listen, the Board will not engage in dialogue. As a general rule, the Board will not comment on or respond to any comments made by speakers. Please do not include names of Badger Community School employees or representatives, their title, or location in your remarks for your own legal protection and the legal rights of staff. Each speaker will have five (5) minutes to speak; speakers may not roll their time to another speaker. Speakers will be timed and are asked to complete their comments in this time frame. Board members may ask questions if needed. Please begin your presentation by stating your name and topic only. In the spirit of fairness to all participants, we request that you respect the format above. Thank you for taking the time tonight to attend this meeting and share your concerns and suggestions.
Subject:	3. Recommendation to add and/or remove items to the agenda from Board Members or School Administrators
Subject:	4. Approval of Agenda
Subject:	4.1. A motion was made by ____________________ to approve the agenda for the Monday, October 10, 2022 Regular School Board Meeting as presented/amended. The motion seconded by ____________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Subject:	5. Minutes
Subject:	5.1. A motion was made by ____________________ to approve the minutes of the Regular School Board Meeting held on Monday, September 12, 2022 as presented/amended. The motion seconded by ____________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Attachments: Minutes for Badger Regular School Board Meeting 12 Sept 2022 - screen friendly version Minutes for Badger Regular School Board Meeting 12 Sept 2022 - screen friendly version 10/7/2022 at 1:20 PM Minutes for Badger Regular School Board Meeting 12 Sept 2022 - Condensed for Newspaper Minutes for Badger Regular School Board Meeting 12 Sept 2022 - Condensed for Newspaper 10/7/2022 at 1:20 PM
Subject:	6. Consent Agenda
Subject:	6.1. Pay Bills: A motion was made by ____________________ to approve the payment of bills check #62292 through check #62362 for a total of $124,411.49 as listed and approve Purchasing Card electronic payments dated October 5, 2022 and Electronic Fund Transfers as submitted. The motion seconded by ____________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Attachments: BOARD BILL ROTATION 2022 BOARD BILL ROTATION 2022 9/9/2022 at 7:17 AM Check Register By Bank and Check Number October Board Packet Check Register By Bank and Check Number October Board Packet 10/7/2022 at 1:25 PM Wire Payment Register October 2022 Board Packet Wire Payment Register October 2022 Board Packet 10/7/2022 at 1:26 PM September EFTschedule for October 2022 Board Packet September EFTschedule for October 2022 Board Packet 10/7/2022 at 1:27 PM Pcard statement for October Board Packet Pcard statement for October Board Packet 10/7/2022 at 1:27 PM Expense Revenue Summary October 2022 Board Packet Expense Revenue Summary October 2022 Board Packet 10/10/2022 at 5:15 PM
Subject:	7. Communications
Subject:	7.1. Financial Audit of Badger School District Fiscal Year 2022 (FY 22) prepared and presented by Brady Martz & Associates of Thief River Falls, MN. Presenter: Tracee Bruggeman, Certified Public Accountant with Brady Martz & Associates, P.C. located in Thief River Falls, MN
Attachments: Management Letter 2 page overview for 2021-36004-Deliverables-2022.0676.01.Badger.MgmtLtr.District Management Letter 2 page overview for 2021-36004-Deliverables-2022.0676.01.Badger.MgmtLtr.District 10/7/2022 at 3:46 PM Badger Audited Finacial Statements 66 pages for 2021-36004-Deliverables-2022.0676.01.Badger.FinStm.District Badger Audited Finacial Statements 66 pages for 2021-36004-Deliverables-2022.0676.01.Badger.FinStm.District 10/7/2022 at 3:49 PM Process Communication Letter 2 pages for 2021-36004-Deliverables-2022 ISD 676 Audit Comm Ltr Process Communication Letter 2 pages for 2021-36004-Deliverables-2022 ISD 676 Audit Comm Ltr 10/7/2022 at 3:47 PM
Subject:	7.2. Building and Grounds: Striker Hasson
Subject:	7.3. Superintendent
Subject:	7.3.a. Miscellaneous Items to Report by Superintendent
Attachments: Miscellaneous Items to Report by Superintendent 10.10.2022 Miscellaneous Items to Report by Superintendent 10.10.2022 10/10/2022 at 1:47 PM Follow Up to Audit Findings from Superintendent Follow Up to Audit Findings from Superintendent 10/10/2022 at 1:49 PM
Subject:	7.4. Badger School District Budget to Actual Expenditure Report. Description: As requested by the Board in previous fiscal years, this document will be provided on a monthly basis. The budget consists of 4 fund balances: 01 General Fund 02 Food Service 04 Community Services 08 Scholarships * see attached
Attachments: Budget Guideline October 2022 Board Packet Budget Guideline October 2022 Board Packet 10/7/2022 at 4:12 PM 22-23 Budget Prelim Projection 13 June 2022 22-23 Budget Prelim Projection 13 June 2022 8/5/2022 at 12:37 PM
Subject:	7.5. Dean of Students
Subject:	7.5.a. Student Enrollment as of October 7
Attachments: Enrollment Report 2022-23 10.7.22 Enrollment Report 2022-23 10.7.22 10/7/2022 at 1:31 PM
Subject:	7.5.b. Upcoming Events and Dates of Interest - please see attachment
Attachments: Dates of Interest Oct-Nov 2022 Dates of Interest Oct-Nov 2022 10/10/2022 at 4:31 PM
Subject:	8. Reports
Subject:	8.1. Accept Cash Report: A motion was made by _______________ to Accept Cash Report through September 30, 2022 subject to audit. The motion seconded by ________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Attachments: September Cash Report October 2022 School Board Packet September Cash Report October 2022 School Board Packet 10/7/2022 at 4:16 PM
Subject:	8.2. Accept September Donations: A motion was made by _______________ to accept the donations listed below. The motion seconded by ________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote. Donations: $442 Minnesota State High School League Foundation Grant A to Badger Student Assistant Fund $15 Barbara Holm made a donation to the Library in Memory of Nolan Kjos $100 Western Fraternal Life Association Lodge No 219 to the Badger School for School Supplies
Subject:	8.3. Accept First Quarter Budget Report: A motion was made by ____________________ to accept First Quarter Budget Report subject to audit. The motion seconded by ____________________. Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Attachments: Quarter 1 Quarterly Budget Update October 2022 Quarter 1 Quarterly Budget Update October 2022 10/7/2022 at 4:07 PM Qrtr 1 Budget Report October 2022 Board Packet Qrtr 1 Budget Report October 2022 Board Packet 10/7/2022 at 4:07 PM 22-23 Budget Prelim Projection 13 June 2022 22-23 Budget Prelim Projection 13 June 2022 10/7/2022 at 4:08 PM
Subject:	8.4. Badger School Board Member Elections The General Election is on November 8, 2022 Vote for Up to Three* ___ Jared VonEnde ___ Jeramy Swenson (Incumbent) ___ Dana Didrikson ___ Jamie Isane (Incumbent) ___ ____________________ write-in, if any ___ ____________________ write-in, if any ___ ____________________ write-in, if any *If three members are up, there would be three lines for write-ins
Attachments: 2022 General Election Timeline_No Primaries 2022 General Election Timeline_No Primaries 7/8/2022 at 5:40 PM Badger ISD 676 Certification of Minutes Relating to General Election 22 August 2022 Badger ISD 676 Certification of Minutes Relating to General Election 22 August 2022 9/9/2022 at 2:19 PM
Subject:	9. Proposed Resolutions
Subject:	9.1. AudIt: A motion was made by ____________________ to approve the Badger School District Fiscal Year 2022 Independent Financial Audit as prepared and presented by Brady Martz. The motion seconded by ____________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote. Presenter: Tracee Bruggeman, Certified Public Accountant with Brady Martz & Associates, P.C. located in Thief River Falls, MN
Attachments: Badger Audited Finacial Statements 66 pages for 2021-36004-Deliverables-2022.0676.01.Badger.FinStm.District Badger Audited Finacial Statements 66 pages for 2021-36004-Deliverables-2022.0676.01.Badger.FinStm.District 10/7/2022 at 3:54 PM
Subject:	9.2. Calendar Correction: A motion was made by ____________________ to approve the attached academic 2022-2023 school calendar as presented/amended. The motion seconded by ____________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote. Description: Monday, January 2, 2023 is non-eligible for state/federal funding as a restricted day that does not generate revenue. Restricted means no school, no meetings; therefore, change Monday, January 2, 2023 to a 'School Closed' day. With the support of the Badger Education Association of Teachers (BEA), administration recommends changing Friday, May 26, 2023 to a half student 'Early Out' day and half teacher 'In-Service' day. This day would look the same as Friday, January 20, 2023 which is the last day of the first semester. Teachers would need to log/flex an additional 4 hours outside regular scheduled hours/days of service to comply with the required amount of time equivalent to 180 contract days. With this recommendation, there is no loss of hours/wages for any other employees (i.e., Bus Drivers, Custodians, Food Service, Office, Paraprofessionals)
Attachments: Revised Badger School 2022-23 Calendar Draft 10.7.22 Revised Badger School 2022-23 Calendar Draft 10.7.22 10/7/2022 at 4:40 PM Dates with Meeting Restrictions 2022-2023 provided by MSBA Dates with Meeting Restrictions 2022-2023 provided by MSBA 10/7/2022 at 4:37 PM BEA and Calendar Committee Letter of Rec BEA and Calendar Committee Letter of Rec 10/7/2022 at 4:53 PM MARSS Appendix B Days in Session_Length of Day MARSS Appendix B Days in Session_Length of Day 10/7/2022 at 4:36 PM
Subject:	9.3. Long Term Substitute Teacher: A motion was made by ____________________ to approve advertising for a Long Term Substitute Teacher for Industrial Arts beginning as early as Friday, December 2, 2022 and teaching through Friday, January 20, 2023 for approximately 29 teacher contract days (subject to change). The motion seconded by ____________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.
Attachments: LTS Industrial Arts LongTerm Sub 14 Sept 2022 LTS Industrial Arts LongTerm Sub 14 Sept 2022 10/10/2022 at 2:54 PM
Subject:	9.4. Postpone Regular November School Board Meeting a Week Later: A motion was made by ____________________ to approve re-scheduling the Regular Badger School Meeting a week later to be held on Monday, November 21, 2022 at 7:30 PM in order to canvas election results. The motion seconded by ____________________ Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote. Description: County Election Officials anticipate not being able to process and release the Badger School Board 3-Seats Vote results to our school on or before Monday, November 14.
Subject:	9.5. Adopt and approve MSHSL grant application to offset Student Activity Fees: A motion was made by ____________________ , to adopt a resolution by Governing Board of Independent School District No. 676 Badger, Minnesota supporting FORM A application to Minnesota State High School League Foundation. The motion seconded by ____________________ WHEREAS, the Minnesota State High School League Foundation was formed to provide support for Minnesota’s high school youth to participate in athletics and fine arts; recognizes the value of student participation in extracurricular activities; and WHEREAS, the Governing Board of Independent School District No. 676 Badger, Minnesota WHEREAS, the MSHSL Foundation is offering grants and funding to assist schools in recognizing, promoting and funding extracurricular participation by high school students in athletic and fine arts programs supports the school’s application to the Minnesota State High School League Foundation for a FORM A grant to offset student activity fees. THEREFORE, BE IT RESOLVED that the Governing Board of Independent School District No. 676 Badger, Minnesota Adopted this ________ day of _______________, 2022. Yes-No Roll Call Vote: Jodie Davy, Cari Dostal, Jamie Isane, Brent Olson, Carol Rhen and Jeramy Swenson. BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote. ________________________________________ School Board Chair ________________________________________ School Board Clerk
Attachments: MSHSL Form A Grant Application MSHSL Form A Grant Application 10/7/2022 at 5:21 PM
Subject:	10. Adjourn: Recommended motion: ____________________ moved to adjourn at _________ PM. The motion seconded by ____________________. Vote: BE IT RESOLVED the motion carries or does not carry by a ____ Yes to ____ No vote.

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