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Meeting Agenda
A. Call to Order
B. Roll Call
C. Student Led Pledge of Allegiance
D. Board Recognitions
D.1. Outstanding Students for the First Nine-Weeks
D.2. Tiger Award Recipient Recognition
E. Public Communications
F. Consent Agenda
F.1. Minutes
F.2. Financial Statements
F.3. Investment Report
F.4. State Aid Comparison - Budgeted vs. Earned
F.5. Earned vs. TEA Payments
F.6. Tax Collection Report
F.7. Budget Amendments
G. Information Items
G.1. Financial Report
G.2. Superintendent's Report
G.3. SISD Instructional/Curriculum Program Highlight - Accountability Ratings Update
G.4. Hungry Tiger Program
G.5. Bilingual Report
G.6. Intruder Detection Audit Report Finding for Smithville High School
G.7. Report on 2023 TASB Delegate Assembly 
G.8. Tentative November Agenda Items
 
G.9. Representatives of the Bastrop County, Texas and/or the City of Smithville, Texas, will present the background, plans, and goals for their proposed Amendment No. 1 to the Community Development Block Grant Mitigation Method of Distribution (CDBG-MIT-MOD) Interlocal Agreement (ILA) between Bastrop County, Texas and the City of Smithville, Texas, to include the District as a party to the ILA for Community Development Block Grant Mitigation MOD funding for a proposed drainage project, as presented by the City and County, for the proposed drainage project to utilize the District property for the project.
H. Closed Session-Trustees may convene in closed session to obtain legal advice from the District’s legal counsel regarding the City and County’s proposed Amendment No. 1 to the Community Development Block Grant Mitigation Method of Distribution (CDBG-MIT-MOD) Interlocal Agreement (ILA) between Bastrop County, Texas and the City of Smithville, Texas, to include the District as a party to the ILA for Community Development Block Grant Mitigation MOD funding for a proposed drainage project, as presented by the City and County, for the proposed drainage project to utilize the District property for the project. (Texas Government Code §§551.071 and 551.129)
Trustees may convene in closed session to obtain legal advice from the District’s legal counsel regarding Complaint 06-20-1228, pending with the Office of Civil Rights.   (Texas Government Code §§551.071 and 551.129)
I. Action Items
I.1. Consideration and possible action on the City and County’s proposed Amendment No. 1 to the Community Development Block Grant Mitigation Method of Distribution (CDBG-MIT-MOD) Interlocal Agreement (ILA) between Bastrop County, Texas and the City of Smithville, Texas, to include the District as a party to the ILA for Community Development Block Grant Mitigation MOD funding for a proposed drainage project, as presented by the City of Smithville, for the proposed drainage project to utilize the District property for the Project.
I.2. Personnel
I.2.a. Resignations of Certified Personnel
I.2.b. Employment of Certified Personnel
Agenda Item Details Reload Your Meeting
 
Meeting: October 16, 2023 at 6:00 PM - Regular Meeting
Subject:
A. Call to Order
Description:
The Board President or his/her designee will call the meeting to order.
Subject:
B. Roll Call
Description:
The Board President or his/her designee will call the roll of members.
Subject:
C. Student Led Pledge of Allegiance
Description:
Students representing the House System at Smithville Elementary will lead the group in the Pledge of Allegiance.  Those students are:

1st Grade:  Kyndal Gregory, Harley Matthews, Kyron Reyes
2nd Grade:  Benito Mendez, Tomas Medina, Jolee Marx
3rd Grade:  Leana Butler, Antoine Frank, Silas Kresge
4th Grade:  Kyra Price, Jassmine Parker, Rhett Kimball
5th Grade:  Grant Fowler, Cason Herschap, Ainslee Bash
Subject:
D. Board Recognitions
Subject:
D.1. Outstanding Students for the First Nine-Weeks
Description:
Each nine-weeks the middle school and high school faculties select an outstanding student from their respective campus.  Students are rated on a scale of 1 to 10 on such criteria as grades, honesty, enthusiasm, cooperation with teachers and their peers, class participation and leadership.

Ani Jimenez and Tyler Gigout, both eighth graders, have been selected as the outstanding students for the first nine-weeks from Smithville Junior High. Ani is the daughter of Merly Torres and Marcelo Jimenez Torres, and Tyler is the son of Brandon and Holly Gigout.  Two students have been selected as outstanding students from Smithville High School for the first nine-weeks.  They are Grace Hamilton, a twelfth grader, and Jose Soto, a tenth grader.  Grace is the daughter of Ashlie Hamilton, and Jose is the son of Homero and Olga Soto.
Our congratulations to all of these students!
 
Subject:
D.2. Tiger Award Recipient Recognition
Description:
Tiger Award recipients are nominated by peers.  Each campus and department will nominate a representative.  Final nominations will be voted on by a select committee.  Each campus and department will have an award winner that will be recognized at the board meeting every 9-weeks. 

Tiger Award winners:
Brown Primary - Rachel Hurst (Teacher)
Smithville Elementary - Natalia Hannath (Instructional Coach)
Smithville Junior High - John Brockman (Teacher/Coach)
Smithville High School - Lisa Wood (Teacher)
Other Departments - Jennifer Vinklarek (Asst. Superintendent's Secretary)
 
Subject:
E. Public Communications
Description:
Citizens wishing to address the Board of Trustees have so indicated by listing their name on the Communications from the Public sign-in sheet located on the table at the entrance to the boardroom if the meeting is done in person, or at the link provided on the published board agenda if conducted remotely. Those signing have given a brief indication of the topics to be addressed.
Comments to the Board of Trustees under this provision will be limited to three minutes.
The members of the Board of Trustees will listen to citizen presentations during this portion of a regularly scheduled meeting, but they will not comment or participate in a discussion of the topic. 
Subject:
F. Consent Agenda
Description:
Board members routinely approve items on the consent agenda as a group.  These are routine agenda items.  Board members have the option to ask questions regarding any of the items listed under "consent agenda".
Subject:
F.1. Minutes
Description:
State law requires that a record be kept in the form of official minutes on each meeting held by a governmental body and that these minutes be approved at the next regular meeting.

The minutes from the September 16, 2023 regular board meeting are attached for approval. 
Attachments:
Subject:
F.2. Financial Statements
Description:
Monthly reporting of financial position in relation to the budget.  The Board is provided monthly financial statements.
Attachments:
Subject:
F.3. Investment Report
Description:
Meet legal reporting requirements for investments.
In order the meet legal reporting requirements for investments, the Board receives quarterly reports on District investments.
Attachments:
Subject:
F.4. State Aid Comparison - Budgeted vs. Earned
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments:
Subject:
F.5. Earned vs. TEA Payments
Description:
The Board has requested a monthly status report of earned state aid in relation to the budget.
Attachments:
Subject:
F.6. Tax Collection Report
Description:
Attached is the Tax Assessor-Collector's Report.
Attachments:
Subject:
F.7. Budget Amendments
Description:
Budget Amendments allow for  properly appropriated funds for the necessary expenditures of the District. Budget Amendments on the function level require Board approval.
The business office provides monthly monitoring and reporting to the Board of Trustees of potential areas that require amendment and the reasons they are necessary.
Attachments:
Subject:
G. Information Items
Subject:
G.1. Financial Report
Description:
The Chief Financial Officer, Jean Ann McCarthy, will review the financial disbursements for the previous month with the Board of Trustees.  No action is required.
Attachments:
Subject:
G.2. Superintendent's Report
Description:
The Superintendent will update the Board on important issues pertaining to the District. including:
  • Enrollment numbers as of October 13th are 1827 students with an average daily attendance of 87.85%.
  • The Smithville Tiger Band earned all 1st Division ratings at the UIL Region Marching Contest this past Saturday in Giddings. This is the 19th consecutive year for the Tiger Band to earn 1st divisions in marching at UIL and the 26th in the past 27 years. The band now advances to the UIL Area D Marching Contest to be held at the "Pfield" in Pflugerville next Saturday.
  • The SISD After School Program will sponsor "Lights on After School Trick or Treat" for the community on Friday, October 27th beginning at 6:00 p.m.  The event will be held in the Elementary Circle Drive and is open to the public.
  • October is Principal’s Month.  We would like to recognize our Smithville ISD principals and the remarkable job they do every day.
  • We will be sending out an academic calendar survey to our parents, community and staff to gather input on the 2023-2024 academic calendar.
Subject:
G.3. SISD Instructional/Curriculum Program Highlight - Accountability Ratings Update
Description:
The Board will be presented with curriculum and program area highlights on a regular basis.  The purpose of each presentation is to keep the Board informed of the academic progress within the district and on campuses.
Subject:
G.4. Hungry Tiger Program
Description:
Candy Biehle, Child Nutrition Director, will be at the meeting to update the Board of Trustees on new features of the Hungry Tiger Program.  Mrs. Biehle is excited to announce that we now have the technology in place to accept donations online.  She will explain the process.
Subject:
G.5. Bilingual Report
Description:
TEC 7.028 states: (b)The board of trustees of a school district or the governing body of an open-enrollment charter school has primary responsibility for ensuring that the district or school complies with all applicable requirements of state educational programs.  Whitney Brown, Special Programs Coordinator, will provide the report to the Board as required by the Texas Education Code.
Attachments:
Subject:
G.6. Intruder Detection Audit Report Finding for Smithville High School
Description:
Dr. Michael Caudill, Assistant Superintendent, will present audit findings, an action plan and information to the Board of Trustees.
Attachments:
Subject:
G.7. Report on 2023 TASB Delegate Assembly 
Description:
The Texas Association of School Boards Annual Convention was held on September 29 - October 1, 2023 at the Kay Bailey Hutchison Convention Center in Dallas, TX.  Board member Grant Gutierrez served as our voting delegate to the TASB Delegate Assembly on September 30th. Mr. Gutierrez will give a summary report of the assembly at the board meeting.
 
Subject:
G.8. Tentative November Agenda Items
 
Description:
Tentative items for the November board meeting are:

a.  Board Recognitions - Mentors
b.  Financial Report
c.  Superintendent’s Report     
d.  Consider Approval of District and Campus Improvement Plans and           Performance Objectives      
e.  Voting for Bastrop Central Appraisal District Board of Directors
f.  Personnel
 
Subject:
G.9. Representatives of the Bastrop County, Texas and/or the City of Smithville, Texas, will present the background, plans, and goals for their proposed Amendment No. 1 to the Community Development Block Grant Mitigation Method of Distribution (CDBG-MIT-MOD) Interlocal Agreement (ILA) between Bastrop County, Texas and the City of Smithville, Texas, to include the District as a party to the ILA for Community Development Block Grant Mitigation MOD funding for a proposed drainage project, as presented by the City and County, for the proposed drainage project to utilize the District property for the project.
Description:
Robert Tamble and Clara Becket will present information about a grant received and the potential partnership with SMITHVILLE ISD to utilize the funds available. The grant would pay for upgrades and an additional retention pond for possible future growth. The detention pond will help with the continued need for drainage.
 
Subject:
H. Closed Session-Trustees may convene in closed session to obtain legal advice from the District’s legal counsel regarding the City and County’s proposed Amendment No. 1 to the Community Development Block Grant Mitigation Method of Distribution (CDBG-MIT-MOD) Interlocal Agreement (ILA) between Bastrop County, Texas and the City of Smithville, Texas, to include the District as a party to the ILA for Community Development Block Grant Mitigation MOD funding for a proposed drainage project, as presented by the City and County, for the proposed drainage project to utilize the District property for the project. (Texas Government Code §§551.071 and 551.129)
Trustees may convene in closed session to obtain legal advice from the District’s legal counsel regarding Complaint 06-20-1228, pending with the Office of Civil Rights.   (Texas Government Code §§551.071 and 551.129)
Subject:
I. Action Items
Subject:
I.1. Consideration and possible action on the City and County’s proposed Amendment No. 1 to the Community Development Block Grant Mitigation Method of Distribution (CDBG-MIT-MOD) Interlocal Agreement (ILA) between Bastrop County, Texas and the City of Smithville, Texas, to include the District as a party to the ILA for Community Development Block Grant Mitigation MOD funding for a proposed drainage project, as presented by the City of Smithville, for the proposed drainage project to utilize the District property for the Project.
Subject:
I.2. Personnel
Subject:
I.2.a. Resignations of Certified Personnel
Description:
There are no resignations to report.
 
Subject:
I.2.b. Employment of Certified Personnel
Description:
No employment is recommended at this time.

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