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Meeting Agenda
1. Call to Order of Regular Board meeting at 6:00 p.m.
2. Roll Call
3. Pledge of Allegiance:
4. A Moment of Silence for High School student, Jazlyn Davidson
5. Approval of Agenda
6. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
7. Approval of Board Meeting Minutes:  Regular & Closed July 18, 2024 minutes and August 12, 2024 Special Board Minutes & Closed Minutes
8. Jason Blume, Assistant Superintendent for Communications & Community Relations
8.A. Awards and Recognitions
9. Comments from the Community
10. Approval of Bills
10.A. Payables Summary
10.B. Voided Checks
10.C. Payroll Voucher(s)
10.D. Accounts Payable Warrants
11. Communications and Committee Reports
11.A. Kurt Thompson, Vice President
11.A.1. Next Business Services Committee meeting:  September 4, 2024 at 4:30 p.m.
11.B. Evelyn Meeks, Secretary
11.B.1. Next Equity & Social Justice Meeting:  September 4, 2024 @ 4:30 p.m.
11.C. Aaron McKnight, Board member
11.D. Rebecca Carlson, Board member
11.E. Larry Smith, Board member
11.F. Megan Hastings, Board Member
11.F.1. Next Education Committee meeting:  September 4, 2024 @ 4:30 p.m.
11.G. Michael Sterling, President
11.G.1. Next Regular Board Meeting:  September 9, 2024 @ 6:00 P.M.
11.G.2. Next Policy Committee Meeting:  September 4, 2024 @ 4:30 p.m.
11.G.3. Recommendation to approve Second Reading of Policy Update Recommendations from July 18, 2024 First Reading and July 10, 2024 Policy Committee
11.G.4. Recommendation to destroy audio recordings more than 18 months old (2022)
12. Administrative Reports
12.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
12.A.1. Recommendation to approve Student Travel Requests:
12.A.2. Recommendation to approve School Improvement Plans for Harlem High School, Machesney, Maple, Marquette, Olson Park, Parker Center, Ralston, Rock Cut, and Windsor
12.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
12.B.1. Recommendation to approve Resolution Declaring Surplus Property:
12.B.2. Recommendation to approve Facility Requests:
12.B.3. Presentation of FY25 Tentative Budget, Recommendation to approve FY25
Tentative Budget Resolution and Set Public Hearing for September 23, 2024 at 5:40 PM
12.B.4. Recommendation to approve a three-year agreement with Perry Weather for an outdoor warning system at a cost of $3,650/year
12.B.5. Recommendation to approve an agreement with the Illinois MTSS Network to provide professional development to the Harlem Middle School Improvement Team at a cost of $16,560, paid with School Improvement Grant
12.B.6. Recommendation to approve an independent contractor agreement with Maria Ragonese for speech and language services at $100/hour up to 15 hours per week from August 15, 2024 to June 1, 2025
12.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
12.C.1. Recommendation to approve Personnel Agenda & Addendum
12.C.2. Resignations
12.D. Dr. Terrell Yarbrough, Superintendent
12.D.1. Freedom of Information Act Request (FOIA) dated July 12, 2024 from Sheri Reid of Smart Procdure requesting purchasing records from 4-10-24 through current date and the District's response with inclusive records dated July 18, 2024.
12.D.2. Freedom of Information Act Request (FOIA) submitted by Jan Mansfield on July 2, 2024 requesting emails between the Board of Education Members and Superintendent (individual and group); the District's 5 day extension request and District's final response sent to requester which included responsive emails from March 2024 through July 2, 2024.
12.D.3. Freedom of Information Act Request (FOIA) submitted on July 15, 2024, from Jennifer Laureano requesting a video clip of her student dated back to May 22, 2024 and the District's response dated July 25, 2024 denying the request under FOIA and treating the request as a Student Records Request and inclusive records
12.D.4. Freedom of Information Act Request (FOIA) submitted by Dan Williams on August 1, 2024 requesting vendor bussing contracts for the past year and the District's response dated August 2, 2024 with inclusive information.
12.D.5. Recommendation to approve updated Harlem Athletic Department Philosophy (Target Policy)
13. Consent Agenda
13.A. Approve Personnel Agenda & Addendum
13.B. Approve Student Travel Request(s)
13.C. Approve Facility Request(s)
14. ACTION ITEMS
14.A. Approve Second Reading of Policy Update Recommendations from July 18, 2024 First Reading and July 10, 2024 Policy Committee 
14.B. Approve destruction of audio recordings older than 18 months (2022)
14.C. Approval of School Improvement Plans:  Harlem High School, Machesney, Maple, Marquette, Olson Park, Parker Center, Ralston, Rock Cut, Windsor
14.D. Approve Resolution Declaring Surplus Property
14.E. Approve FY25 Tentative Budget Resolution and Public Hearing Set for September 23, 2024 at 5:40 p.m.
14.F. Approve a three-year agreement with Perry Weather for an outdoor warning system at a cost of $3,950 for the first year, and $3,600 for the 2nd and 3rd year
14.G. Approve an agreement with the Illinois MTSS Network to provide professional development to the Harlem Middle School Improvement Team at a cost of $16,560, paid with School Improvement Grant 
14.H. Approve an independent contractor agreement with Maria Ragonese for speech and language services at $100/hour up to 15 hours per week from August 15, 2024 to June 1, 2025
14.I. Approve updated Harlem Athletic Department Philosophy (Target Policy)
15. Announcements and Discussion:  
16. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
17. ACTION ITEMS AFTER CLOSED SESSION
18. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: August 19, 2024 at 6:00 PM - Regular Board Meeting
Subject:
1. Call to Order of Regular Board meeting at 6:00 p.m.
Subject:
2. Roll Call
Subject:
3. Pledge of Allegiance:
Subject:
4. A Moment of Silence for High School student, Jazlyn Davidson
Presenter:
Michael Sterling, Board President
Subject:
5. Approval of Agenda
Subject:
6. The Mission of the Harlem Consolidated School District, as a vital part of the community, is to help diverse learners realize their unlimited potential by providing an educational program dedicated to academic excellence and the development of strong character in a safe and respectful learning environment.
Presenter:
Dr. Terrell Yarbrough, Superintendent
Subject:
7. Approval of Board Meeting Minutes:  Regular & Closed July 18, 2024 minutes and August 12, 2024 Special Board Minutes & Closed Minutes
Attachments:
Subject:
8. Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
8.A. Awards and Recognitions
Presenter:
Jason Blume, Assistant Superintendent for Communications & Community Relations
Subject:
9. Comments from the Community
Subject:
10. Approval of Bills
Subject:
10.A. Payables Summary
Attachments:
Subject:
10.B. Voided Checks
Attachments:
Subject:
10.C. Payroll Voucher(s)
Attachments:
Subject:
10.D. Accounts Payable Warrants
Attachments:
Subject:
11. Communications and Committee Reports
Subject:
11.A. Kurt Thompson, Vice President
Subject:
11.A.1. Next Business Services Committee meeting:  September 4, 2024 at 4:30 p.m.
Subject:
11.B. Evelyn Meeks, Secretary
Subject:
11.B.1. Next Equity & Social Justice Meeting:  September 4, 2024 @ 4:30 p.m.
Subject:
11.C. Aaron McKnight, Board member
Subject:
11.D. Rebecca Carlson, Board member
Subject:
11.E. Larry Smith, Board member
Subject:
11.F. Megan Hastings, Board Member
Subject:
11.F.1. Next Education Committee meeting:  September 4, 2024 @ 4:30 p.m.
Subject:
11.G. Michael Sterling, President
Subject:
11.G.1. Next Regular Board Meeting:  September 9, 2024 @ 6:00 P.M.
Subject:
11.G.2. Next Policy Committee Meeting:  September 4, 2024 @ 4:30 p.m.
Subject:
11.G.3. Recommendation to approve Second Reading of Policy Update Recommendations from July 18, 2024 First Reading and July 10, 2024 Policy Committee
Attachments:
Subject:
11.G.4. Recommendation to destroy audio recordings more than 18 months old (2022)
Subject:
12. Administrative Reports
Subject:
12.A. Dr. Michelle Erb, Assistant Superintendent for Curriculum & Instruction
Subject:
12.A.1. Recommendation to approve Student Travel Requests:
Subject:
12.A.2. Recommendation to approve School Improvement Plans for Harlem High School, Machesney, Maple, Marquette, Olson Park, Parker Center, Ralston, Rock Cut, and Windsor
Subject:
12.B. Josh Aurand, Assistant Superintendent for Business & Operations, Chief School Business Official
Subject:
12.B.1. Recommendation to approve Resolution Declaring Surplus Property:
Attachments:
Subject:
12.B.2. Recommendation to approve Facility Requests:
Attachments:
Subject:
12.B.3. Presentation of FY25 Tentative Budget, Recommendation to approve FY25
Tentative Budget Resolution and Set Public Hearing for September 23, 2024 at 5:40 PM
Attachments:
Subject:
12.B.4. Recommendation to approve a three-year agreement with Perry Weather for an outdoor warning system at a cost of $3,650/year
Attachments:
Subject:
12.B.5. Recommendation to approve an agreement with the Illinois MTSS Network to provide professional development to the Harlem Middle School Improvement Team at a cost of $16,560, paid with School Improvement Grant
Attachments:
Subject:
12.B.6. Recommendation to approve an independent contractor agreement with Maria Ragonese for speech and language services at $100/hour up to 15 hours per week from August 15, 2024 to June 1, 2025
Attachments:
Subject:
12.C. Dr. Shelley Wagner, Assistant Superintendent for Human Resources
Subject:
12.C.1. Recommendation to approve Personnel Agenda & Addendum
Attachments:
Subject:
12.C.2. Resignations
Attachments:
Subject:
12.D. Dr. Terrell Yarbrough, Superintendent
Subject:
12.D.1. Freedom of Information Act Request (FOIA) dated July 12, 2024 from Sheri Reid of Smart Procdure requesting purchasing records from 4-10-24 through current date and the District's response with inclusive records dated July 18, 2024.
Subject:
12.D.2. Freedom of Information Act Request (FOIA) submitted by Jan Mansfield on July 2, 2024 requesting emails between the Board of Education Members and Superintendent (individual and group); the District's 5 day extension request and District's final response sent to requester which included responsive emails from March 2024 through July 2, 2024.
Subject:
12.D.3. Freedom of Information Act Request (FOIA) submitted on July 15, 2024, from Jennifer Laureano requesting a video clip of her student dated back to May 22, 2024 and the District's response dated July 25, 2024 denying the request under FOIA and treating the request as a Student Records Request and inclusive records
Subject:
12.D.4. Freedom of Information Act Request (FOIA) submitted by Dan Williams on August 1, 2024 requesting vendor bussing contracts for the past year and the District's response dated August 2, 2024 with inclusive information.
Subject:
12.D.5. Recommendation to approve updated Harlem Athletic Department Philosophy (Target Policy)
Attachments:
Subject:
13. Consent Agenda
Subject:
13.A. Approve Personnel Agenda & Addendum
Subject:
13.B. Approve Student Travel Request(s)
Subject:
13.C. Approve Facility Request(s)
Subject:
14. ACTION ITEMS
Subject:
14.A. Approve Second Reading of Policy Update Recommendations from July 18, 2024 First Reading and July 10, 2024 Policy Committee 
Subject:
14.B. Approve destruction of audio recordings older than 18 months (2022)
Subject:
14.C. Approval of School Improvement Plans:  Harlem High School, Machesney, Maple, Marquette, Olson Park, Parker Center, Ralston, Rock Cut, Windsor
Subject:
14.D. Approve Resolution Declaring Surplus Property
Subject:
14.E. Approve FY25 Tentative Budget Resolution and Public Hearing Set for September 23, 2024 at 5:40 p.m.
Subject:
14.F. Approve a three-year agreement with Perry Weather for an outdoor warning system at a cost of $3,950 for the first year, and $3,600 for the 2nd and 3rd year
Subject:
14.G. Approve an agreement with the Illinois MTSS Network to provide professional development to the Harlem Middle School Improvement Team at a cost of $16,560, paid with School Improvement Grant 
Subject:
14.H. Approve an independent contractor agreement with Maria Ragonese for speech and language services at $100/hour up to 15 hours per week from August 15, 2024 to June 1, 2025
Subject:
14.I. Approve updated Harlem Athletic Department Philosophy (Target Policy)
Subject:
15. Announcements and Discussion:  
Subject:
16. Executive Session to discuss Employment of Personnel (5 ILCS 120/2(c)(1), Negotiations (5 ILCS 120/2(c)(2), Selection of a Person to Fill a Public Office ( 5 ILCS 120/2(c)(3), Pending Litigation (5 ILCS 120/2(c)(11), Student Discipline (5 ILCS 120/2(c)(9), Placement of Individual Students in Special Education Programs and Other Matters Relating to Individual Students (5 ILCS 120/2(c)(10), Purchase or Lease of Real Property for the Use of the District  (5 ILCS 120/2(c)(5), Setting of a Price for Sale or Lease of Property Owned by the District (5 ILCS 120/2(c)(6), Self-Evaluation, Practices and Procedures or Professional Ethics (5 ILCS 120/2(c)(16), Sale or Purchase of Securities, Investments or Investment Contracts (5 ILCS 120/2(c)(7), Security Procedures (5 ILCS 120/2(c)(8), Establishment of Reserves or Settlement of Claims as provided in Local Government and Governmental Employees Tort Immunity Act (5 ILCS 120/2(c)12), and Discussion of Lawfully Closed Meeting Minutes (5 ILCS 120/2(c)(21).
Subject:
17. ACTION ITEMS AFTER CLOSED SESSION
Subject:
18. Adjournment

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