Projector: July 17, 2023 at 7:00 PM - REGULAR MEETING OF THE BOARD OF EDUCATION

Meeting Agenda

1. REGULAR MEETING CALL TO ORDER (Policy 2:220)

1.1. Roll Call

1.2. Welcome

1.3. Pledge

1.4. Reminder to Sign Attendance Record

2. APPROVAL OF MINUTES (Policy 2:220)

2.1. Regular Session, June 12, 2023

3. RECOGNITION, AWARDS, PRESENTATIONS, PUBLIC HEARINGS

3.1. 2023-24 Draft Budget (Policy 4:10) – Todd Latham

4. LEGISLATIVE UPDATES

5. SUPERINTENDENT'S REPORT (Policy 3:40)

5.1. Superintendent Transition

5.2. Summer Work Update

5.3. Superintendent Communication Planning

6. BOARD DIALOGUE TOPICS & PENDING ACTION CONSIDERATIONS

6.1. Policy Updates: Second Reading (Policy 2:240)

6.1.1. Policy 4:170, Safety - Updated

7. WORK-STUDY TOPICS & FUTURE ACTION CONSIDERATIONS

7.1. Policy Updates: First Reading (Policy 2:240)

7.1.1. Policy 2:80, Board Member Oath and Conduct – Review & Monitoring

7.1.2. Exhibit 2:80-E, Board Member Code of Conduct – Review & Monitoring

7.1.3. Policy 2:170, Procurement of Architectural, Engineering, and Land Surveying Services – Updated

7.1.4. Policy 4:45, Insufficient Fund Checks and Debt Recovery – Updated

7.1.5. Policy 4:100, Insurance Management – Updated

7.1.6. Policy 5:230, Maintaining Student Discipline – Review & Monitoring

7.1.7. Policy 6:10, Educational Philosophy and Objectives – Review & Monitoring

7.1.8. Policy 6:190, Extracurricular and Co-Curricular Activities – Review & Monitoring

7.1.9. Policy 6:240, Field Trips and Recreational Class Trips – Review & Monitoring

7.1.10. Policy 7:275, Orders to Forgo Life-Sustaining Treatment – Review & Monitoring

7.1.11. Policy 7:305, Student Athlete Concussions and Head Injuries – Updated

7.1.12. Policy 7:330, Student Use of Buildings – Equal Access – Review & Monitoring

7.1.13. Policy 8:25, Advertising and Distributing Materials in Schools Provided by Non-School Related Entities – Review & Monitoring

7.1.14. Policy 8:95, Relations with Parents – Review & Monitoring

7.2. Preliminary Goals Discussion

8. INFORMATION

8.1. FOIA Requests (Policy 2:250)

9. CONSENT AGENDA (Bylaw 0166.1)

9.1. Personnel Report: Resignations, Retirements, Leave Requests, Changes in Assignment/FTE, New Hires (Policies 3:50, 5:200, 5:280)

9.2. Monthly Financials – June (Policy 4:40, 4:55)

9.3. MVSEC Classroom Use Agreement – Addition

9.4. Client Services Agreement - Spindle

9.5. Gifts, Grants, Bequests: $1,181.99, Geneva Music Boosters, for a sound board and ukulele rack at MCS

9.6. Gifts, Grants, Bequests: $670, donations made in memory of Donna Brizzolara

9.7. Gifts, Grants, Bequests: $6,000, Geneva Pool Service/Allegiant Fire Protection/Ken’s Auto Center/State Bank of Geneva, $1,500 from each donor to GHS Athletics for Team Supplies, Uniform Purchases, & Other Needs

9.8. Suicide Prevention Services Agreement

9.9. Declaration of Surplus Items

9.10. Designation of Depositories

9.11. Sodexo Food Service Contract

9.12. Request for Payment: $342,337.50, Eagle Concrete, Inc., 2023-24 District-Wide Concrete Renovations

9.13. Request for Payment: $715,500, Malcor Roofing of Illinois, Inc., 2023 Roof Renovations

9.14. Request for Payment #2: $244,035.88, C. Acitelli Heating & Piping, 2023-24 MCS Boiler Replacement

9.15. Request for Payment #2: $648,139.22, C. Acitelli Heating & Piping, 2023-24 WAS Boiler Replacement

9.16. Request for Payment: $250,213.96, Northwest Contractors, Inc., District-Wide Health Life Safety Repairs

10. PUBLIC COMMENTS
Per Board Policy 2:230, attendees wishing to speak at the Board meeting must register their intention to participate in the public portion(s) of the meeting upon their arrival at the meeting. Complete the form found in the Welcome to Our Meeting brochure (print legibly) and give it to the Presiding Officer or the Recording Secretary before the meeting is called to order.

11. BOARD MEMBER COMMENTS AND REPORTS
Policy Committee, Finance Committee, Boundary Task Force, Communications Task Force, Facilities Task Force, Joint PTO, Geneva Academic Foundation, Geneva All-Sports Boosters, Geneva Music Boosters, Geneva High School Theater Boosters, GEARS, K-12 Discipline Committee, Geneva Coalition for Youth, PRIDE, Fox Valley Career Center, IASB/Legislative, IASB Kishwaukee Governing Board, REMS Grant Advisory Board

12. NOTICES / ANNOUNCEMENTS

13. EXECUTIVE SESSION TO CONSIDER MATTERS PERTAINING TO COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING THE SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES [5 ILCS 120/2(c)(2)]; APPOINTMENT, EMPLOYMENT, COMPENSATION, OR DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC INDIVIDUALS WHO SERVE AS INDEPENDENT CONTRACTORS IN A PARK, RECREATIONAL, OR EDUCATIONAL SETTING, OR SPECIFIC VOLUNTEERS OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A COMPLAINT LODGED AGAINST AN EMPLOYEE, A SPECIFIC INDIVIDUAL WHO SERVES AS AN INDEPENDENT CONTRACTOR IN A PARK, RECREATIONAL, OR EDUCATIONAL SETTING, OR A VOLUNTEER OF THE PUBLIC BODY OR AGAINST LEGAL COUNSEL FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY. HOWEVER, A MEETING TO CONSIDER AN INCREASE IN COMPENSATION TO A SPECIFIC EMPLOYEE THAT IS SUBJECT TO THE LOCAL GOVERNMENT WAGE INCREASE TRANSPARENCY ACT MAY NOT BE CLOSED AND MUST BE OPEN TO THE PUBLIC [5 ILCS 120/2(c)(1)]. [5 ILCS 120/2(c)(11)] (Policy 2:220)

14. POSSIBLE ACTION FOLLOWING EXECUTIVE SESSION

14.1. GEA Memorandum of Understanding

15. ADJOURNMENT

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	July 17, 2023 at 7:00 PM - REGULAR MEETING OF THE BOARD OF EDUCATION
Subject:	1. REGULAR MEETING CALL TO ORDER (Policy 2:220)
Subject:	1.1. Roll Call
Subject:	1.2. Welcome
Subject:	1.3. Pledge
Subject:	1.4. Reminder to Sign Attendance Record
Subject:	2. APPROVAL OF MINUTES (Policy 2:220)
Subject:	2.1. Regular Session, June 12, 2023
Attachments: Item 2.1 Board Minutes 2023_6.12 Item 2.1 Board Minutes 2023_6.12 6/27/2023 at 3:46 PM
Subject:	3. RECOGNITION, AWARDS, PRESENTATIONS, PUBLIC HEARINGS
Subject:	3.1. 2023-24 Draft Budget (Policy 4:10) – Todd Latham
Attachments: Item 3.1.1 Draft Budget Memo Item 3.1.1 Draft Budget Memo 7/11/2023 at 4:06 PM Item 3.1.2 Draft Budget Presentation Item 3.1.2 Draft Budget Presentation 7/11/2023 at 4:06 PM
Subject:	4. LEGISLATIVE UPDATES
Subject:	5. SUPERINTENDENT'S REPORT (Policy 3:40)
Subject:	5.1. Superintendent Transition
Subject:	5.2. Summer Work Update
Subject:	5.3. Superintendent Communication Planning
Subject:	6. BOARD DIALOGUE TOPICS & PENDING ACTION CONSIDERATIONS
Subject:	6.1. Policy Updates: Second Reading (Policy 2:240)
Subject:	6.1.1. Policy 4:170, Safety - Updated
Attachments: Item 6.1.1 Policy-4170 Item 6.1.1 Policy-4170 6/27/2023 at 3:47 PM
Subject:	7. WORK-STUDY TOPICS & FUTURE ACTION CONSIDERATIONS
Subject:	7.1. Policy Updates: First Reading (Policy 2:240)
Subject:	7.1.1. Policy 2:80, Board Member Oath and Conduct – Review & Monitoring
Attachments: Item 7.1.1 Policy-280 Item 7.1.1 Policy-280 6/27/2023 at 3:47 PM
Subject:	7.1.2. Exhibit 2:80-E, Board Member Code of Conduct – Review & Monitoring
Attachments: Item 7.1.2 Exhibit-280-E Item 7.1.2 Exhibit-280-E 6/27/2023 at 3:48 PM
Subject:	7.1.3. Policy 2:170, Procurement of Architectural, Engineering, and Land Surveying Services – Updated
Attachments: Item 7.1.3 Policy-2170 Item 7.1.3 Policy-2170 6/27/2023 at 3:48 PM
Subject:	7.1.4. Policy 4:45, Insufficient Fund Checks and Debt Recovery – Updated
Attachments: Item 7.1.4 Policy-445 Item 7.1.4 Policy-445 6/27/2023 at 3:48 PM
Subject:	7.1.5. Policy 4:100, Insurance Management – Updated
Attachments: Item 7.1.5 Policy-4100 Item 7.1.5 Policy-4100 6/27/2023 at 3:49 PM
Subject:	7.1.6. Policy 5:230, Maintaining Student Discipline – Review & Monitoring
Attachments: Item 7.1.6 Policy-5230 Item 7.1.6 Policy-5230 6/27/2023 at 3:49 PM
Subject:	7.1.7. Policy 6:10, Educational Philosophy and Objectives – Review & Monitoring
Attachments: Item 7.1.7 Policy-610 Item 7.1.7 Policy-610 6/27/2023 at 3:49 PM
Subject:	7.1.8. Policy 6:190, Extracurricular and Co-Curricular Activities – Review & Monitoring
Attachments: Item 7.1.8 Policy-6190 Item 7.1.8 Policy-6190 6/27/2023 at 3:50 PM
Subject:	7.1.9. Policy 6:240, Field Trips and Recreational Class Trips – Review & Monitoring
Attachments: Item 7.1.9 Policy-6240 Item 7.1.9 Policy-6240 6/27/2023 at 3:50 PM
Subject:	7.1.10. Policy 7:275, Orders to Forgo Life-Sustaining Treatment – Review & Monitoring
Attachments: Item 7.1.10 Policy-7275 Item 7.1.10 Policy-7275 6/27/2023 at 3:50 PM
Subject:	7.1.11. Policy 7:305, Student Athlete Concussions and Head Injuries – Updated
Attachments: Item 7.1.11 Policy-7305 Item 7.1.11 Policy-7305 6/27/2023 at 3:50 PM
Subject:	7.1.12. Policy 7:330, Student Use of Buildings – Equal Access – Review & Monitoring
Attachments: Item 7.1.12 Policy-7330 Item 7.1.12 Policy-7330 6/27/2023 at 3:51 PM
Subject:	7.1.13. Policy 8:25, Advertising and Distributing Materials in Schools Provided by Non-School Related Entities – Review & Monitoring
Attachments: Item 7.1.13 Policy-825 Item 7.1.13 Policy-825 6/27/2023 at 3:51 PM
Subject:	7.1.14. Policy 8:95, Relations with Parents – Review & Monitoring
Attachments: Item 7.1.14 Policy-895 Item 7.1.14 Policy-895 6/27/2023 at 3:51 PM
Subject:	7.2. Preliminary Goals Discussion
Attachments: Item 7.2 - Preliminary Goals Discussion Item 7.2 - Preliminary Goals Discussion 7/13/2023 at 12:14 PM
Subject:	8. INFORMATION
Subject:	8.1. FOIA Requests (Policy 2:250)
Attachments: Item 8.1.1 FOIA Request - Gordon Item 8.1.1 FOIA Request - Gordon 7/11/2023 at 4:45 PM Item 8.1.2 FOIA Request - Vladovich Item 8.1.2 FOIA Request - Vladovich 7/11/2023 at 4:45 PM Item 8.1.3 FOIA Request - Chatterton Item 8.1.3 FOIA Request - Chatterton 7/11/2023 at 4:45 PM Item 8.1.4 FOIA Request - SmartProcure Item 8.1.4 FOIA Request - SmartProcure 7/11/2023 at 4:45 PM Item 8.1.5 FOlA Request - Smyser Item 8.1.5 FOlA Request - Smyser 7/13/2023 at 10:39 AM
Subject:	9. CONSENT AGENDA (Bylaw 0166.1)
Description:
Subject:	9.1. Personnel Report: Resignations, Retirements, Leave Requests, Changes in Assignment/FTE, New Hires (Policies 3:50, 5:200, 5:280)
Attachments: Item 9.1 Personnel Report Item 9.1 Personnel Report 7/17/2023 at 11:36 AM
Subject:	9.2. Monthly Financials – June (Policy 4:40, 4:55)
Attachments: Item 9.2.1 Financial Executive Summary Item 9.2.1 Financial Executive Summary 7/11/2023 at 11:40 AM Item 9.2.2 Balance Sheet Item 9.2.2 Balance Sheet 7/11/2023 at 11:40 AM Item 9.2.3 Revenue Report Item 9.2.3 Revenue Report 7/11/2023 at 11:40 AM Item 9.2.4 Expenditure Report Item 9.2.4 Expenditure Report 7/11/2023 at 11:40 AM Item 9.2.5 Bills Item 9.2.5 Bills 7/11/2023 at 11:40 AM Item 9.2.6 Purchasing Card Transactions Item 9.2.6 Purchasing Card Transactions 7/11/2023 at 11:40 AM Item 9.2.7 PMA Report Item 9.2.7 PMA Report 7/11/2023 at 11:40 AM
Subject:	9.3. MVSEC Classroom Use Agreement – Addition
Attachments: Item 9.3 MVSEC Classroom Use Agreement - Addition Item 9.3 MVSEC Classroom Use Agreement - Addition 7/10/2023 at 8:32 AM
Subject:	9.4. Client Services Agreement - Spindle
Attachments: Item 9.4 Client Services Agreement - Spindle Item 9.4 Client Services Agreement - Spindle 7/10/2023 at 12:25 PM
Subject:	9.5. Gifts, Grants, Bequests: $1,181.99, Geneva Music Boosters, for a sound board and ukulele rack at MCS
Attachments: Item 9.5.1 Donaltion Letter - Music Boosters Item 9.5.1 Donaltion Letter - Music Boosters 6/27/2023 at 3:58 PM Item 9.5.2 Donation Acceptance Letter Item 9.5.2 Donation Acceptance Letter 6/27/2023 at 3:53 PM
Subject:	9.6. Gifts, Grants, Bequests: $670, donations made in memory of Donna Brizzolara
Attachments: Item 9.6.1 Donation Letter Item 9.6.1 Donation Letter 6/27/2023 at 3:53 PM Item 9.6.2 Donation Attachment Item 9.6.2 Donation Attachment 6/27/2023 at 3:53 PM
Subject:	9.7. Gifts, Grants, Bequests: $6,000, Geneva Pool Service/Allegiant Fire Protection/Ken’s Auto Center/State Bank of Geneva, $1,500 from each donor to GHS Athletics for Team Supplies, Uniform Purchases, & Other Needs
Attachments: Item 9.7.1 Donation Letter - Multiple Donors Item 9.7.1 Donation Letter - Multiple Donors 7/12/2023 at 10:09 AM Item 9.7.2 Donation Acceptance Letter Item 9.7.2 Donation Acceptance Letter 7/12/2023 at 10:09 AM
Subject:	9.8. Suicide Prevention Services Agreement
Attachments: Item 9.8 Agreement with Suicide Prevention Services Item 9.8 Agreement with Suicide Prevention Services 7/10/2023 at 12:20 PM
Subject:	9.9. Declaration of Surplus Items
Attachments: Item 9.9.1 Declaration of Surplus Items Memo Item 9.9.1 Declaration of Surplus Items Memo 7/13/2023 at 11:38 AM Item 9.9.2 Surplus Inventory List Item 9.9.2 Surplus Inventory List 7/13/2023 at 11:38 AM
Subject:	9.10. Designation of Depositories
Attachments: Item 9.10.1 Designation of Depositories Memo Item 9.10.1 Designation of Depositories Memo 7/13/2023 at 11:38 AM Item 9.10.2 Designation of Depositories Item 9.10.2 Designation of Depositories 7/13/2023 at 11:38 AM
Subject:	9.11. Sodexo Food Service Contract
Attachments: Item 9.11.1 FSMC Agreement Memo Item 9.11.1 FSMC Agreement Memo 7/13/2023 at 11:39 AM Item 9.11.2 Food Service Management Agreement Item 9.11.2 Food Service Management Agreement 7/13/2023 at 11:39 AM Item 9.11.3 D304 Food Service RFP EXHIBIT A Item 9.11.3 D304 Food Service RFP EXHIBIT A 7/13/2023 at 11:39 AM
Subject:	9.12. Request for Payment: $342,337.50, Eagle Concrete, Inc., 2023-24 District-Wide Concrete Renovations
Attachments: Item 9.12 Pay Request - Eagle Concrete Item 9.12 Pay Request - Eagle Concrete 7/13/2023 at 11:40 AM
Subject:	9.13. Request for Payment: $715,500, Malcor Roofing of Illinois, Inc., 2023 Roof Renovations
Attachments: Item 9.13 Pay Request - Malcor Roofing Item 9.13 Pay Request - Malcor Roofing 7/13/2023 at 11:40 AM
Subject:	9.14. Request for Payment #2: $244,035.88, C. Acitelli Heating & Piping, 2023-24 MCS Boiler Replacement
Attachments: Item 9.14 Pay Request - C. Acitelli Item 9.14 Pay Request - C. Acitelli 7/13/2023 at 11:40 AM
Subject:	9.15. Request for Payment #2: $648,139.22, C. Acitelli Heating & Piping, 2023-24 WAS Boiler Replacement
Attachments: Item 9.15 Pay Request - C. Acitelli Item 9.15 Pay Request - C. Acitelli 7/13/2023 at 11:41 AM
Subject:	9.16. Request for Payment: $250,213.96, Northwest Contractors, Inc., District-Wide Health Life Safety Repairs
Attachments: Item 9.16 Pay Request - Northwest Contractors Item 9.16 Pay Request - Northwest Contractors 7/13/2023 at 11:41 AM
Subject:	10. PUBLIC COMMENTS Per Board Policy 2:230, attendees wishing to speak at the Board meeting must register their intention to participate in the public portion(s) of the meeting upon their arrival at the meeting. Complete the form found in the Welcome to Our Meeting brochure (print legibly) and give it to the Presiding Officer or the Recording Secretary before the meeting is called to order.
Subject:	11. BOARD MEMBER COMMENTS AND REPORTS Policy Committee, Finance Committee, Boundary Task Force, Communications Task Force, Facilities Task Force, Joint PTO, Geneva Academic Foundation, Geneva All-Sports Boosters, Geneva Music Boosters, Geneva High School Theater Boosters, GEARS, K-12 Discipline Committee, Geneva Coalition for Youth, PRIDE, Fox Valley Career Center, IASB/Legislative, IASB Kishwaukee Governing Board, REMS Grant Advisory Board
Description:
Subject:	12. NOTICES / ANNOUNCEMENTS
Subject:	13. EXECUTIVE SESSION TO CONSIDER MATTERS PERTAINING TO COLLECTIVE NEGOTIATING MATTERS BETWEEN THE PUBLIC BODY AND ITS EMPLOYEES OR THEIR REPRESENTATIVES, OR DELIBERATIONS CONCERNING THE SALARY SCHEDULES FOR ONE OR MORE CLASSES OF EMPLOYEES [5 ILCS 120/2(c)(2)]; APPOINTMENT, EMPLOYMENT, COMPENSATION, OR DISCIPLINE, PERFORMANCE, OR DISMISSAL OF SPECIFIC INDIVIDUALS WHO SERVE AS INDEPENDENT CONTRACTORS IN A PARK, RECREATIONAL, OR EDUCATIONAL SETTING, OR SPECIFIC VOLUNTEERS OF THE PUBLIC BODY OR LEGAL COUNSEL FOR THE PUBLIC BODY, INCLUDING HEARING TESTIMONY ON A COMPLAINT LODGED AGAINST AN EMPLOYEE, A SPECIFIC INDIVIDUAL WHO SERVES AS AN INDEPENDENT CONTRACTOR IN A PARK, RECREATIONAL, OR EDUCATIONAL SETTING, OR A VOLUNTEER OF THE PUBLIC BODY OR AGAINST LEGAL COUNSEL FOR THE PUBLIC BODY TO DETERMINE ITS VALIDITY. HOWEVER, A MEETING TO CONSIDER AN INCREASE IN COMPENSATION TO A SPECIFIC EMPLOYEE THAT IS SUBJECT TO THE LOCAL GOVERNMENT WAGE INCREASE TRANSPARENCY ACT MAY NOT BE CLOSED AND MUST BE OPEN TO THE PUBLIC [5 ILCS 120/2(c)(1)]. [5 ILCS 120/2(c)(11)] (Policy 2:220)
Subject:	14. POSSIBLE ACTION FOLLOWING EXECUTIVE SESSION
Subject:	14.1. GEA Memorandum of Understanding
Subject:	15. ADJOURNMENT

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