Projector: June 12, 2023 at 7:00 PM - REGULAR MEETING OF THE BOARD OF EDUCATION

Meeting Agenda

1. REGULAR MEETING CALL TO ORDER (Policy 2:220)

1.1. Roll Call

1.2. Welcome

1.3. Pledge

1.4. Reminder to Sign Attendance Record

2. APPROVAL OF MINUTES (Policy 2:220)

2.1. Regular Session, May 22, 2023

2.2. Executive Session, May 22, 2023

3. RECOGNITION, AWARDS, PRESENTATIONS, PUBLIC HEARINGS

3.1. Tradition of Excellence: GHS Students (Policy 6:330)
Boys Tennis, Boys Track & Field

3.2. 2023-24 Preliminary Education Fund Budget – Todd Latham (Policy 4:10)

4. LEGISLATIVE UPDATES

5. SUPERINTENDENT'S REPORT (Policy 3:40)

6. BOARD DIALOGUE TOPICS & PENDING ACTION CONSIDERATIONS

6.1. 2023-24 Proposed Textbooks & Resources (Policy 6:40)

7. WORK-STUDY TOPICS & FUTURE ACTION CONSIDERATIONS

7.1. Policy Updates: First Reading (Policy 2:240)

7.1.1. Policy 4:170, Safety - Updated

8. INFORMATION

8.1. Board Meeting/Presentation Schedule (Policy 2:220)

8.2. FOIA Requests (Policy 2:250)

8.3. Suspension Report (Policy7:200)

9. CONSENT AGENDA (Bylaw 0166.1)

9.1. Personnel Report: Resignations, Retirements, Leave Requests, Changes in Assignment/FTE, New Hires (Policies 3:50, 5:200, 5:280)

9.2. Monthly Financials – May (Policy 4:40, 4:55)

9.3. 2023-24 Treasurer’s Bond (Policy 2:110)

9.4. Bid Summary: $715,835.73, Abbey Paving Co, Inc., for resurfacing & drainage improvements at CESC & Boiler House

9.5. FY 24 Hazardous Bus Routes (Policy 4:110)

9.6. Declaration of Surplus Items (Policy 4:80)

9.7. Fee Waiver Application (Policy 4:140)

9.8. Physical Therapy Agreement – ATI (Policy 4:60)

9.9. Request to Purchase: $226,172, Midwest Transit Equipment, for bus cameras (Policy 4:60)

9.10. Request to Purchase: $103,839, Gregg Communications Systems, Inc., Telecom Support & Maintenance Agreement

9.11. Request for Payment: $74,475.31, Cashman Stahler Group, Inc., for concrete pavement renovations at HES, GHS, GMSS, and GMSN

9.12. Request for Payment: $24,577.60, Cashman Stahler Group, Inc., for masonry renovations at GHS

9.13. Request for Payment: $34,493.05, FGM Architects, Inc., for district-wide capital improvements

9.14. Request for Payment #6: $439,143.86, Malcor Roofing of Illinois, Inc., GHS roof renovations

9.15. Request for Payment #2: $55,905.90, MBB Enterprises of Chicago, Inc., for HSS & WES masonry repairs

9.16. Request for Payment: $72,612.17, C. Acetelli Heating & Piping Contractors, Inc., for MCS boiler replacement

9.17. Request for Payment: $56,470.50, C. Acetelli Heating & Piping Contractors, Inc., for WAS boiler replacement

9.18. Request for Payment: $193,577.08, Johnson Controls, Inc., base contract for the 2023-24 DDC upgrades at GHS

9.19. Request for Payment: $318,456, Johnson Controls, Inc., material costs payment for GHS DDC upgrades

9.20. Request for Payment: $98,266, Proportionate Share Mid-Valley Roof Replacement Cost

10. PUBLIC COMMENTS
Per Board Policy 2:230, attendees wishing to speak at the Board meeting must register their intention to participate in the public portion(s) of the meeting upon their arrival at the meeting. Complete the form found in the Welcome to Our Meeting brochure (print legibly) and give it to the Presiding Officer or the Recording Secretary before the meeting is called to order.

11. BOARD MEMBER COMMENTS AND REPORTS
Policy Committee, Finance Committee, Boundary Task Force, Communications Task Force, Facilities Task Force, Joint PTO, Geneva Academic Foundation, Geneva All-Sports Boosters, Geneva Music Boosters, Geneva High School Theater Boosters, GEARS, K-12 Discipline Committee, Geneva Coalition for Youth, PRIDE, Fox Valley Career Center, IASB/Legislative, IASB Kishwaukee Governing Board, REMS Grant Advisory Board

12. NOTICES / ANNOUNCEMENTS

13. ADJOURNMENT

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	June 12, 2023 at 7:00 PM - REGULAR MEETING OF THE BOARD OF EDUCATION
Subject:	1. REGULAR MEETING CALL TO ORDER (Policy 2:220)
Subject:	1.1. Roll Call
Subject:	1.2. Welcome
Subject:	1.3. Pledge
Subject:	1.4. Reminder to Sign Attendance Record
Subject:	2. APPROVAL OF MINUTES (Policy 2:220)
Subject:	2.1. Regular Session, May 22, 2023
Attachments: Item 2.1 Board Minutes 2023_5.22 Item 2.1 Board Minutes 2023_5.22 6/7/2023 at 10:29 AM
Subject:	2.2. Executive Session, May 22, 2023
Subject:	3. RECOGNITION, AWARDS, PRESENTATIONS, PUBLIC HEARINGS
Subject:	3.1. Tradition of Excellence: GHS Students (Policy 6:330) Boys Tennis, Boys Track & Field
Attachments: Item 3.1 Tradition of Excellence Item 3.1 Tradition of Excellence 6/6/2023 at 11:24 AM
Subject:	3.2. 2023-24 Preliminary Education Fund Budget – Todd Latham (Policy 4:10)
Attachments: Item 3.2 FY24 Preliminary Ed Fund Presentation Item 3.2 FY24 Preliminary Ed Fund Presentation 6/7/2023 at 10:30 AM
Subject:	4. LEGISLATIVE UPDATES
Subject:	5. SUPERINTENDENT'S REPORT (Policy 3:40)
Subject:	6. BOARD DIALOGUE TOPICS & PENDING ACTION CONSIDERATIONS
Subject:	6.1. 2023-24 Proposed Textbooks & Resources (Policy 6:40)
Attachments: Item 6.1.1 Resource Adoption Memo Item 6.1.1 Resource Adoption Memo 6/6/2023 at 11:25 AM Item 6.1.2 Recommended Resources Item 6.1.2 Recommended Resources 6/6/2023 at 11:25 AM
Subject:	7. WORK-STUDY TOPICS & FUTURE ACTION CONSIDERATIONS
Subject:	7.1. Policy Updates: First Reading (Policy 2:240)
Subject:	7.1.1. Policy 4:170, Safety - Updated
Attachments: Item 7.1.1 Policy-4170 Item 7.1.1 Policy-4170 6/5/2023 at 9:24 AM
Subject:	8. INFORMATION
Subject:	8.1. Board Meeting/Presentation Schedule (Policy 2:220)
Attachments: Item 8.1 Board Meeting Discussion Decision Schedule Update Item 8.1 Board Meeting Discussion Decision Schedule Update 6/7/2023 at 10:33 AM
Subject:	8.2. FOIA Requests (Policy 2:250)
Attachments: Item 8.2 FOIA Request - Union Bids Item 8.2 FOIA Request - Union Bids 6/7/2023 at 10:30 AM
Subject:	8.3. Suspension Report (Policy7:200)
Attachments: Item 8.3 Suspension Report Item 8.3 Suspension Report 6/7/2023 at 10:31 AM
Subject:	9. CONSENT AGENDA (Bylaw 0166.1)
Description:
Subject:	9.1. Personnel Report: Resignations, Retirements, Leave Requests, Changes in Assignment/FTE, New Hires (Policies 3:50, 5:200, 5:280)
Attachments: Item 9.1 Personnel Report Item 9.1 Personnel Report 6/12/2023 at 9:43 AM
Subject:	9.2. Monthly Financials – May (Policy 4:40, 4:55)
Attachments: Item 9.2.1 Financial Executive Summary Item 9.2.1 Financial Executive Summary 6/7/2023 at 10:33 AM Item 9.2.2 Balance Sheet Item 9.2.2 Balance Sheet 6/7/2023 at 10:33 AM Item 9.2.3 Revenue Report Item 9.2.3 Revenue Report 6/7/2023 at 10:33 AM Item 9.2.4 Expenditure Report Item 9.2.4 Expenditure Report 6/7/2023 at 10:33 AM Item 9.2.5 Bills Item 9.2.5 Bills 6/7/2023 at 10:33 AM Item 9.2.6 Purchasing Card Transactions Item 9.2.6 Purchasing Card Transactions 6/7/2023 at 10:33 AM Item 9.2.7 PMA Report Item 9.2.7 PMA Report 6/7/2023 at 10:33 AM
Subject:	9.3. 2023-24 Treasurer’s Bond (Policy 2:110)
Attachments: Item 9.3 FY24 Treasurer Bond Quote Memo Item 9.3 FY24 Treasurer Bond Quote Memo 6/7/2023 at 3:31 PM
Subject:	9.4. Bid Summary: $715,835.73, Abbey Paving Co, Inc., for resurfacing & drainage improvements at CESC & Boiler House
Attachments: Item 9.4 Bid Summary - Abbey Paving Item 9.4 Bid Summary - Abbey Paving 6/7/2023 at 3:22 PM
Subject:	9.5. FY 24 Hazardous Bus Routes (Policy 4:110)
Attachments: Item 9.5.1 Hazardous Bus Routes Memo Item 9.5.1 Hazardous Bus Routes Memo 6/7/2023 at 10:37 AM Item 9.5.2 Hazardous Busing Resolution Item 9.5.2 Hazardous Busing Resolution 6/7/2023 at 10:37 AM
Subject:	9.6. Declaration of Surplus Items (Policy 4:80)
Attachments: Item 9.6.1 Declaration of Surplus Items Memo Item 9.6.1 Declaration of Surplus Items Memo 6/7/2023 at 3:22 PM Item 9.6.2 Surplus Inventory List Item 9.6.2 Surplus Inventory List 6/7/2023 at 3:22 PM
Subject:	9.7. Fee Waiver Application (Policy 4:140)
Attachments: Item 9.7.2 Fee Waiver Application - English Item 9.7.2 Fee Waiver Application - English 6/7/2023 at 3:32 PM Item 9.7.3 Fee Waiver Application - Spanish Item 9.7.3 Fee Waiver Application - Spanish 6/7/2023 at 3:32 PM
Subject:	9.8. Physical Therapy Agreement – ATI (Policy 4:60)
Attachments: Item 9.8.1 Physical Therapy Agreement Memo Item 9.8.1 Physical Therapy Agreement Memo 6/7/2023 at 3:32 PM Item 9.8.2 Geneva Services Agreement Item 9.8.2 Geneva Services Agreement 6/7/2023 at 3:33 PM
Subject:	9.9. Request to Purchase: $226,172, Midwest Transit Equipment, for bus cameras (Policy 4:60)
Attachments: Item 9.9 Request to Purchase - Midwest Transit Equipment Item 9.9 Request to Purchase - Midwest Transit Equipment 6/7/2023 at 3:48 PM
Subject:	9.10. Request to Purchase: $103,839, Gregg Communications Systems, Inc., Telecom Support & Maintenance Agreement
Attachments: Item 9.10 Telecom Support & Maintenance Recommendation Memo Item 9.10 Telecom Support & Maintenance Recommendation Memo 6/8/2023 at 12:41 PM
Subject:	9.11. Request for Payment: $74,475.31, Cashman Stahler Group, Inc., for concrete pavement renovations at HES, GHS, GMSS, and GMSN
Attachments: Item 9.11 Pay Request- Cashman Stahler Group Item 9.11 Pay Request- Cashman Stahler Group 6/7/2023 at 3:23 PM
Subject:	9.12. Request for Payment: $24,577.60, Cashman Stahler Group, Inc., for masonry renovations at GHS
Attachments: Item 9.12 Pay Reuqest- Cashman Stahler Group Item 9.12 Pay Reuqest- Cashman Stahler Group 6/7/2023 at 3:24 PM
Subject:	9.13. Request for Payment: $34,493.05, FGM Architects, Inc., for district-wide capital improvements
Attachments: Item 9.13 Pay Request- FGM Architects Item 9.13 Pay Request- FGM Architects 6/7/2023 at 3:34 PM
Subject:	9.14. Request for Payment #6: $439,143.86, Malcor Roofing of Illinois, Inc., GHS roof renovations
Attachments: Item 9.14 Pay Request #6- Malcor Roofing Item 9.14 Pay Request #6- Malcor Roofing 6/7/2023 at 3:26 PM
Subject:	9.15. Request for Payment #2: $55,905.90, MBB Enterprises of Chicago, Inc., for HSS & WES masonry repairs
Attachments: Item 9.15 Pay Request #2 - MBB Enterprises Item 9.15 Pay Request #2 - MBB Enterprises 6/7/2023 at 3:27 PM
Subject:	9.16. Request for Payment: $72,612.17, C. Acetelli Heating & Piping Contractors, Inc., for MCS boiler replacement
Attachments: Item 9.16 Pay Request - C. Acetelli Heating & Piping Item 9.16 Pay Request - C. Acetelli Heating & Piping 6/7/2023 at 3:27 PM
Subject:	9.17. Request for Payment: $56,470.50, C. Acetelli Heating & Piping Contractors, Inc., for WAS boiler replacement
Attachments: Item 9.17 Pay Request - C. Acetelli Heating & Piping Item 9.17 Pay Request - C. Acetelli Heating & Piping 6/7/2023 at 3:27 PM
Subject:	9.18. Request for Payment: $193,577.08, Johnson Controls, Inc., base contract for the 2023-24 DDC upgrades at GHS
Attachments: Item 9.18 Pay Request - Johnson Controls Item 9.18 Pay Request - Johnson Controls 6/7/2023 at 3:28 PM
Subject:	9.19. Request for Payment: $318,456, Johnson Controls, Inc., material costs payment for GHS DDC upgrades
Attachments: Item 9.19 Pay Request - Johnson Controls Item 9.19 Pay Request - Johnson Controls 6/7/2023 at 3:28 PM
Subject:	9.20. Request for Payment: $98,266, Proportionate Share Mid-Valley Roof Replacement Cost
Attachments: Item 9.20 MidValley Roof Repair Memo Item 9.20 MidValley Roof Repair Memo 6/7/2023 at 3:29 PM
Subject:	10. PUBLIC COMMENTS Per Board Policy 2:230, attendees wishing to speak at the Board meeting must register their intention to participate in the public portion(s) of the meeting upon their arrival at the meeting. Complete the form found in the Welcome to Our Meeting brochure (print legibly) and give it to the Presiding Officer or the Recording Secretary before the meeting is called to order.
Subject:	11. BOARD MEMBER COMMENTS AND REPORTS Policy Committee, Finance Committee, Boundary Task Force, Communications Task Force, Facilities Task Force, Joint PTO, Geneva Academic Foundation, Geneva All-Sports Boosters, Geneva Music Boosters, Geneva High School Theater Boosters, GEARS, K-12 Discipline Committee, Geneva Coalition for Youth, PRIDE, Fox Valley Career Center, IASB/Legislative, IASB Kishwaukee Governing Board, REMS Grant Advisory Board
Description:
Subject:	12. NOTICES / ANNOUNCEMENTS
Subject:	13. ADJOURNMENT

Web Viewer