Meeting Agenda
1. Call to Order and Roll Check 
2. Land Acknowledgment
3. Adoption of Agenda (At this time, Board members are provided the opportunity to amend the Regular Session agenda)
4. Consent Agenda (All items may be adopted by a single motion unless pulled for special consideration)
4.A. Approval of Minutes
4.B. Personnel Report
4.C. Enrollment Report for October
4.D. AMS Dean Stipend MOA
4.E. Elementary Prep Time MOA
4.F. Mentor MOA
4.G. Walker Transfer and Reassignment MOA
5. Bond Report  5 min. 
5.A. Monthly Bond Update – Work Completed in Sept. 2025
6. Lincoln School Update  5 min. 
7. Finance Report  15 min. 
7.A. Finance Report for the period ending Sept. 30, 2025
7.B. Full Faith and Credit Loan Potential Plan
7.C. ACTION: Resolution 2025-2026 B-2 Full Faith and Credit Loan 
8. Recurring Reports  15 min. 
8.A. OSEA Report
8.B. AEA Report
8.C. Student Board Representative Report
9. Board Reports  10 min. 
10. Hear Public Comments (The Ashland School District Board of Directors reserves this time for individuals to relay comments in writing to the Board regarding topics, not on the printed agenda.) 
11. Superintendent Report  10 min. 
12. Unfinished Business
12.A. Integrated Guidance 2025-26 Quarter 1 Report  10 min. 
12.B. Youth Truth Presentation  15 min. 
13. New Business
13.A. OSAS Data Report  5 min. 
13.B. Class Size/ Instructional Model Report  10 min. 
13.C. Cell Phone Policy Update  5 min. 
13.D. AI Policy Update   5 min. 
14. Announcements and Appointments  
14.A. The board will hold a work session on Thursday, October 23, at 6:30 p.m. on Zoom. 
14.B. The next Regular Session meeting will be held on Thursday, November 6, 2025, beginning at 6:30 p.m. in the City Council Chamber, 1175 E. Main St., Ashland.
15. Executive Session
Executive Session is being called under ORS 192.660(2)(i).
To review and evaluate the performance of the chief executive officer or any other public officer, employee or staff member, unless the person whose performance is being reviewed and evaluated requests an open hearing. 
16. Return to Open Session 
17. Adjourn
Agenda Item Details Reload Your Meeting
Meeting: October 9, 2025 at 6:30 PM - School Board Regular Session
Subject:
1. Call to Order and Roll Check 
Presenter:
Board Chair Rebecca Dyson
Description:

As a reminder, in accordance with Public Meeting Law, this meeting is being recorded and will become part of the public record.
Subject:
2. Land Acknowledgment
Presenter:
Board Chair Rebecca Dyson
Description:
We acknowledge that the sacred land that we live and learn on today belongs to the Takelma, Shasta, Modoc, Klamath & Umpqua peoples. We honor and acknowledge the traditional owners of the land we now call the United States. We recognize the Native American peoples' continuing connection to land, place, waters, and community. We pay our respects to their cultures, country, and elders, past, present, and emerging.
Subject:
3. Adoption of Agenda (At this time, Board members are provided the opportunity to amend the Regular Session agenda)
Presenter:
Board Chair Rebecca Dyson
Description:
It is recommended that the Board adopt the agenda.
QUESTION: Should the Board adopt the Regular Session agenda as presented or amended?
Subject:
4. Consent Agenda (All items may be adopted by a single motion unless pulled for special consideration)
Presenter:
Board Chair Rebecca Dyson
Description:
It is recommended that the Board approve the consent agenda.
QUESTION: Should the Board approve the Consent Agenda as presented or amended?
Subject:
4.A. Approval of Minutes
Description:
Regular Session September 11, 2025. Please see attached.
Attachments:
Subject:
4.B. Personnel Report
Attachments:
Subject:
4.C. Enrollment Report for October
Attachments:
Subject:
4.D. AMS Dean Stipend MOA
Attachments:
Subject:
4.E. Elementary Prep Time MOA
Attachments:
Subject:
4.F. Mentor MOA
Attachments:
Subject:
4.G. Walker Transfer and Reassignment MOA
Attachments:
Subject:
5. Bond Report  5 min. 
Presenter:
Executive Director of Operations, Steve Mitzel
Subject:
5.A. Monthly Bond Update – Work Completed in Sept. 2025
Presenter:
HMK Project Director, Josh Whitaker
Attachments:
Subject:
6. Lincoln School Update  5 min. 
Presenter:
Executive Director of Operations, Steve Mitzel
Subject:
7. Finance Report  15 min. 
Presenter:
Director of Business Services Sherry Ely
Description:
The Board will receive a report on the current financial condition of the district.
Subject:
7.A. Finance Report for the period ending Sept. 30, 2025
Attachments:
Subject:
7.B. Full Faith and Credit Loan Potential Plan
Attachments:
Subject:
7.C. ACTION: Resolution 2025-2026 B-2 Full Faith and Credit Loan 
Description:
Request that the board approve Resolution 2025-2026 B-2 to allow the district to roll its Credit Facility into a longer-term financing of a Full Faith and Credit Loan. 
Attachments:
Subject:
8. Recurring Reports  15 min. 
Subject:
8.A. OSEA Report
Presenter:
OSEA Representative James Johnson
Subject:
8.B. AEA Report
Presenter:
AEA Representative Alan Parowski
Subject:
8.C. Student Board Representative Report
Presenter:
Student Board Reps Alice Carnahan & Milo Leiserson
Subject:
9. Board Reports  10 min. 
Presenter:
Board Chair Rebecca Dyson
Description:
Board members will report on recent activities.
Subject:
10. Hear Public Comments (The Ashland School District Board of Directors reserves this time for individuals to relay comments in writing to the Board regarding topics, not on the printed agenda.) 
Presenter:
Board Chair Rebecca Dyson
Description:

As a reminder, comments should not include confidential matters. The board will listen but will not engage in discussion during this portion of the meeting. To ensure everyone has an opportunity, each speaker is limited to two minutes.
Subject:
11. Superintendent Report  10 min. 
Presenter:
Superintendent Joseph Hattrick
Description:
The Superintendent will report on items of interest.
Subject:
12. Unfinished Business
Subject:
12.A. Integrated Guidance 2025-26 Quarter 1 Report  10 min. 
Presenter:
Ericka Beck-Brattin
Subject:
12.B. Youth Truth Presentation  15 min. 
Presenter:
Assistant Superintendent Michelle Cuddeback
Description:
Michelle Cuddeback will share an in-depth report of the 20245-25 Youth Truth Survey Data.
Attachments:
Subject:
13. New Business
Subject:
13.A. OSAS Data Report  5 min. 
Presenter:
Superintendent Joseph Hattrick
Description:
Superintendent Hattrick will give a high-level overview of the OSAS Assessment Data for the 2024-25 school year. 
Subject:
13.B. Class Size/ Instructional Model Report  10 min. 
Presenter:
Superintendent Joseph Hattrick
Subject:
13.C. Cell Phone Policy Update  5 min. 
Presenter:
Superintendent Joseph Hattrick
Description:
Superintendent Hattrick will provide a brief update on this topic. 
  • No board action
Attachments:
Subject:
13.D. AI Policy Update   5 min. 
Presenter:
Superintendent Joseph Hattrick
Description:
Superintendent Hattrick will give a brief update on this topic.  
  • No Board action 
Attachments:
Subject:
14. Announcements and Appointments  
Presenter:
Board Chair Rebecca Dyson
Subject:
14.A. The board will hold a work session on Thursday, October 23, at 6:30 p.m. on Zoom. 
Subject:
14.B. The next Regular Session meeting will be held on Thursday, November 6, 2025, beginning at 6:30 p.m. in the City Council Chamber, 1175 E. Main St., Ashland.
Subject:
15. Executive Session
Executive Session is being called under ORS 192.660(2)(i).
To review and evaluate the performance of the chief executive officer or any other public officer, employee or staff member, unless the person whose performance is being reviewed and evaluated requests an open hearing. 
Presenter:
Board Chair Rebecca Dyson
Description:
Chair asks for a vote: 
The board will now consider a motion to move into executive session. Is there a motion?

We are now entering executive session, under ORS 192.660(2)(i), to review and evaluate the performance of the chief executive officer. Executive Session is not open to the public. No decisions will be made in executive session; any action will be taken in open session. The regular meeting will resume upon completion of our closed session. 
Subject:
16. Return to Open Session 
Presenter:
Board Chair Rebecca Dyson
Description:

We are now returning to open session. No decisions were made during executive session.
 
Subject:
17. Adjourn
Presenter:
Board Chair Rebecca Dyson
Description:

ASHLAND BOARD OF EDUCATION GOALS FOR 2025-2026
  1. Improve student achievement outcomes. 
  2. Create and maintain an environment that is welcoming, supportive, and inclusive of all students and staff. 
  3. Advance financial growth and sustainability.

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