Projector: June 16, 2021 at 9:30 AM - Finance Committee Meeting

Meeting Agenda

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2 9:30 a.m. Bonnie Friedrichs, County Clerk
1) Bills to pay

COMMITTEE ACTION ONLY: Motion to pay all bills as submitted.

3 2) Reimbursement Claim Form (attached)

ACTON ITEM #2: The Committee recommends we approve the reimbursement claim form from the Clerk’s Office for local entities to receive reimbursement for reasonable costs for conducting the 911 Surcharge ballot question.

4 9:35 a.m. Mark Hall, Emergency Services Coordinator
1) Pay Invoice #1085120-Intrado LIfe & Safety Solutions Corp. (attached)

ACTION ITEM #3: The Committee recommends we approve the Invoice #1085120 from Intrado Life & Safety Solutions Corporation in the amount of $7,912.80 and pay the Invoice with monies coming out of line item #261-325-820.007 for hardware protection, subscription services, software protection and remote support for Central Dispatch for coverage period June 22, 2021 to June 21, 2022 as presented.

5 2) Transfer Funds Request (attached)

ACTION ITEM #4: The Committee recommends we authorize the Treasurer to transfer $48, 851.50 from line item #261-000-385.000 (pager Lease Reserve) and put into line item #261-325-970.000 (E-911 Improvement) and approve the payoff of $48,851.50 to KS State Bank for the Pager Lease.

6 3) Transfer Request - Ambulance Fund (attached)

ACTION ITEM #5: The Committee recommends we approve the budget adjustment request and authorize the Treasurer to reduce $12,906.01 in the Ambulance Fund Expense line item #261-325-970.003, as the yearly payment will not be needed for 2021.

6 4) Intrado Life & Safety Solutions (attached)

ACTION ITEM #6: The Committee recommends we approve the split Year 5 (2020-2021) expense in the amount of $3,750 from Intrado Life & Safety Solutions Corporation and when the Emergency Services Coordinator receives the Invoice to pay it from line item #261-325-820.007.

7 9:40 a.m. Wes Wilder, Maintenance Superintendent
1) Hiring an additional Maintenance Worker (attached)

ACTION ITEM #7: The Committee recommends we approve the hiring of an additional Maintenance Worker as presented.

8 9:45 a.m. Mary Muszynski, District Court Administrator & Liz Skiba
1) Drunk Driving Caseflow Assistance Fund/Drug Case Management Fund (attached)

ACTION ITEM #8: The Committee recommends we approve the transfer request for the monies received of the District Court's share of the Assistance Fund and authorize the Treasurer to increase the budgeted revenue line item #101-286-544.545 to $4,736.45 and increase the budgeted expense line item #101-286-977.000 to $4,736.45 for disbursement back to the District Court budget as requested.

9 9:50 a.m. Cynthia Muszynski, Prosecuting Attorney
1) State of Michigan/DHHS Grant Renewal Title IV-D Cooperative Reimbursement Program (attached)

ACTION ITEM #9: The Committee recommend we approve the State of Michigan/DHHS Title IV-D Cooperative Reimbursement Program - 2017 Grant Renewal (10-01-21/9-30-2023) in the amount of $129,980.99 (2022) & $129,980.99 (2023) with an Organizational Match of $85,787.45 (2022) & $85,787.45 (2023) with a County Match of $44,193.54 (2022) & $44,193.54 (2023), as presented and authorize the Chairman of the Board to sign all pertaining paperwork. This Grant Renewal has Grant Review Committee Review and Approval.

10 2) MGT Consulting Services Renewal Contract 2021-2024 (attached)

ACTION ITEM #10: The Committee recommends we approve the renewal contract with MGT of America Consulting, LLC for the Title IV-D billing services with the Prosecuting Attorney’s Office for the term of 3 years (10.01.21/09.30.24 in the amount of $4,400 for the first year and $5,000 for each year for two years thereafter (fee increase of $204 for year 1 and 2, year 3 no increase) and monies to be taken out of line item #101-296-801.000 Professional Services.

11 9:55 a.m. Janelle Mott, Financial Officer
1) Child Care Fund's monthly report (attached)

12 10:00 a.m. Sgt. JP Ritter, Sheriff’s Office
1) Request to Seek Bids for Officer Uniforms

ACTION ITEM #11: The Committee recommends we authorize the Sheriff’s Office to seek sealed bids for their 2021 Uniforms as presented.

13 10:05 a.m. Sgt. Christina Bednarski, Jail Administrator
1) Request for Budget Adjustment – Training (attached)

ACTION ITEM #12: The Committee recommends we approve the budget adjustment for the local Corrections Officers training and authorize the Treasurer to increase line item #264-632-801.000 (Personnel Services) by $2,500.00 to pay for the local Corrections Academy and the required certification of Corrections Officers.

14 10:10 a.m. Thea Lucas, Home Improvement Director
1) HPG – Housing Preservation Grant – Rural Development (attached)

ACTION ITEM #13: The Committee recommends we approve the HPG Housing Preservation Grant – Rural Development in the amount of $161,000 (2019 Program Income) as presented and authorize the Chairman of the Board to sign all pertaining paperwork as presented. This has Grant Review Committee approval.

15 10:15 A.M. Steve Smigelski, Airport Manager
1) Budget Transfer Request (attached)

ACTION ITEM #14: The Committee recommends we authorize the Treasurer to transfer $83,538.000 from line item #295-595-995.000 (Airport Fund) into line item #381-595-699.000 (Airport P&I Fund) as presented.

15 2) AGS Contract (attached)

ACTION ITEM #15: The Committee recommends we approve extending the current Alpena Ground Services Contract that expires on January 1, 2022, to be extended 7 years to January 1, 2029. The services, overtime, and materials will add $10,000 per quarter, taking the quarterly payments from $85,515 to $95,515 (annual cost from $342,060 to $382,060) due to adoption of the Airport Minimum Standards, additional ground services needed with overtime costs, insurance increase, and deicing fluid.

16 10:20 a.m. Jeff Kowalski, Parks Chairman
1) Michigan Waterways DNR Grant Agreement for 2021 (attached)

ACTION ITEM #16: The Committee recommends we approve the 2021 Michigan Waterways DNR Grant Agreement in the amount of $453,200 with an Organizational match of $226,600 and a Youth & Recreation Grant of $34,100, and Parks Commission General Fund of $50,000 and a County match of $142,500 (state allocation or ARPA) and authorize the Chairman of the Board to sign all pertaining paperwork as presented. This has Grant Review Committee approval.

17 10:25 a.m. Commissioner Brenda Fournier, Chair Ambulance Committee
1) Sealed Bid Recommendation for Sale of 1993 Ambulance (attached bid sheet)

ACTION ITEM #17: The Committee recommends we accept the highest bid from Patria Briley-Jones in the amount of $950 for the sale of the 1993 Ambulance as presented.

18 10:30 a.m. Finance Chair Bill Peterson
1) Transfer Request

ACTION ITEM #18: The Committee recommends we authorize the Treasurer to transfer $207,468.54 from the Jail Levy Fund line item #213-301-995.000 Transfers to Other Funds to the Jail Construction Fund line item #466-301-699.000 Transfers from Other Funds and increase expenditure line item #466-301-975.000 Jail Construction Costs by $207,468.54.

18 2) Transfer Request – new Jail Project – Project Delay due to COVID 2020 (attached)

ACTION ITEM #19: The Committee recommends we approve the request to transfer $78,479.00 from the American Rescue Plan Act of 2021 Grant Funds to be moved into the Jail Construction Fund for the new Jail project. This project delay was due to COVID in 2020.

19 10:35 a.m. Dan Perge, Veterans Affairs Counselor
1) FY22 Veterans Service Fund Grant (attached)

ACTION ITEM #20: The Committee recommends we approve the Letter of Intent for the FY22 County Veteran Service Fund Grant as presented.

20 10:40 a.m. Kim Ludlow, County Treasurer
1) Monthly Reports (attached)

21 2) Energy Conservation Bond Payment (attached)

ACTION ITEM #21: The Committee recommends we authorize the Treasurer to transfer the Energy Conservation Bond payment from General Fund line item #101-272-995.001 in the amount of $39,634.00 to the Capital Improvements P&I Fund line item #363-902-699.001.

22 3) Delinquent Tax Revolving Fund Annual Report (attached)

ACTION ITEM #22: The Committee recommends we approve receiving and filing of the Annual Tax Revolving Fund report as of May 31, 2021.

Agenda Item

Agenda Item Details Reload Your Meeting
Join Zoom Meeting https://zoom.us/j/97424974823?pwd=cm01RkVNaDBwT1ltZFZBanF0ZUcvdz09 Meeting ID: 974 2497 4823 Passcode: 662945 Telephone 1 312 626 6799 1 301 715 8592 1 346 248 7799 1 669 900 6833 Meeting ID: 974 2497 4823 Passcode: 662945
Meeting:	June 16, 2021 at 9:30 AM - Finance Committee Meeting
Subject:	1 Join Zoom Meeting https://zoom.us/j/97424974823?pwd=cm01RkVNaDBwT1ltZFZBanF0ZUcvdz09 Meeting ID: 974 2497 4823 Passcode: 662945 Telephone 1 312 626 6799 1 301 715 8592 1 346 248 7799 1 669 900 6833 Meeting ID: 974 2497 4823 Passcode: 662945
Subject:	2 9:30 a.m. Bonnie Friedrichs, County Clerk 1) Bills to pay COMMITTEE ACTION ONLY: Motion to pay all bills as submitted.
Subject:	3 2) Reimbursement Claim Form (attached) ACTON ITEM #2: The Committee recommends we approve the reimbursement claim form from the Clerk’s Office for local entities to receive reimbursement for reasonable costs for conducting the 911 Surcharge ballot question.
Attachments: Electon reimbursement Electon reimbursement Copy of 911 surchage costs Copy of 911 surchage costs
Subject:	4 9:35 a.m. Mark Hall, Emergency Services Coordinator 1) Pay Invoice #1085120-Intrado LIfe & Safety Solutions Corp. (attached) ACTION ITEM #3: The Committee recommends we approve the Invoice #1085120 from Intrado Life & Safety Solutions Corporation in the amount of $7,912.80 and pay the Invoice with monies coming out of line item #261-325-820.007 for hardware protection, subscription services, software protection and remote support for Central Dispatch for coverage period June 22, 2021 to June 21, 2022 as presented.
Attachments: ESC Memo for Finance_001 ESC Memo for Finance_001
Subject:	5 2) Transfer Funds Request (attached) ACTION ITEM #4: The Committee recommends we authorize the Treasurer to transfer $48, 851.50 from line item #261-000-385.000 (pager Lease Reserve) and put into line item #261-325-970.000 (E-911 Improvement) and approve the payoff of $48,851.50 to KS State Bank for the Pager Lease.
Attachments: 06.07.21 Finance Memo - Transfer Funds_001 06.07.21 Finance Memo - Transfer Funds_001
Subject:	6 3) Transfer Request - Ambulance Fund (attached) ACTION ITEM #5: The Committee recommends we approve the budget adjustment request and authorize the Treasurer to reduce $12,906.01 in the Ambulance Fund Expense line item #261-325-970.003, as the yearly payment will not be needed for 2021.
Subject:	6 4) Intrado Life & Safety Solutions (attached) ACTION ITEM #6: The Committee recommends we approve the split Year 5 (2020-2021) expense in the amount of $3,750 from Intrado Life & Safety Solutions Corporation and when the Emergency Services Coordinator receives the Invoice to pay it from line item #261-325-820.007.
Attachments: Intrado Life & Safety Solutions Info001 Intrado Life & Safety Solutions Info001
Subject:	7 9:40 a.m. Wes Wilder, Maintenance Superintendent 1) Hiring an additional Maintenance Worker (attached) ACTION ITEM #7: The Committee recommends we approve the hiring of an additional Maintenance Worker as presented.
Attachments: Maintenance Employee Request001 Maintenance Employee Request001
Subject:	8 9:45 a.m. Mary Muszynski, District Court Administrator & Liz Skiba 1) Drunk Driving Caseflow Assistance Fund/Drug Case Management Fund (attached) ACTION ITEM #8: The Committee recommends we approve the transfer request for the monies received of the District Court's share of the Assistance Fund and authorize the Treasurer to increase the budgeted revenue line item #101-286-544.545 to $4,736.45 and increase the budgeted expense line item #101-286-977.000 to $4,736.45 for disbursement back to the District Court budget as requested.
Attachments: 06.02.21 District Court Request for Finance_001 06.02.21 District Court Request for Finance_001
Subject:	9 9:50 a.m. Cynthia Muszynski, Prosecuting Attorney 1) State of Michigan/DHHS Grant Renewal Title IV-D Cooperative Reimbursement Program (attached) ACTION ITEM #9: The Committee recommend we approve the State of Michigan/DHHS Title IV-D Cooperative Reimbursement Program - 2017 Grant Renewal (10-01-21/9-30-2023) in the amount of $129,980.99 (2022) & $129,980.99 (2023) with an Organizational Match of $85,787.45 (2022) & $85,787.45 (2023) with a County Match of $44,193.54 (2022) & $44,193.54 (2023), as presented and authorize the Chairman of the Board to sign all pertaining paperwork. This Grant Renewal has Grant Review Committee Review and Approval.
Attachments: SOM-DHHS Grant Renewal Title IV-D Cooperative Reimb Pgrm001 SOM-DHHS Grant Renewal Title IV-D Cooperative Reimb Pgrm001
Subject:	10 2) MGT Consulting Services Renewal Contract 2021-2024 (attached) ACTION ITEM #10: The Committee recommends we approve the renewal contract with MGT of America Consulting, LLC for the Title IV-D billing services with the Prosecuting Attorney’s Office for the term of 3 years (10.01.21/09.30.24 in the amount of $4,400 for the first year and $5,000 for each year for two years thereafter (fee increase of $204 for year 1 and 2, year 3 no increase) and monies to be taken out of line item #101-296-801.000 Professional Services.
Attachments: Memo re MGT Contract 2021-2024.002 Memo re MGT Contract 2021-2024.002 MGT FINAL Alpena PA Billing Contract FY 2022 MGT FINAL Alpena PA Billing Contract FY 2022
Subject:	11 9:55 a.m. Janelle Mott, Financial Officer 1) Child Care Fund's monthly report (attached)
Attachments: Scan Jun 14, 2021 Scan Jun 14, 2021
Subject:	12 10:00 a.m. Sgt. JP Ritter, Sheriff’s Office 1) Request to Seek Bids for Officer Uniforms ACTION ITEM #11: The Committee recommends we authorize the Sheriff’s Office to seek sealed bids for their 2021 Uniforms as presented.
Attachments: 06.10.21 Sheriff's Office Bid Request for 2021 Uniforms001 06.10.21 Sheriff's Office Bid Request for 2021 Uniforms001
Subject:	13 10:05 a.m. Sgt. Christina Bednarski, Jail Administrator 1) Request for Budget Adjustment – Training (attached) ACTION ITEM #12: The Committee recommends we approve the budget adjustment for the local Corrections Officers training and authorize the Treasurer to increase line item #264-632-801.000 (Personnel Services) by $2,500.00 to pay for the local Corrections Academy and the required certification of Corrections Officers.
Attachments: Request for Budget Adjustment FINAL Request for Budget Adjustment FINAL
Subject:	14 10:10 a.m. Thea Lucas, Home Improvement Director 1) HPG – Housing Preservation Grant – Rural Development (attached) ACTION ITEM #13: The Committee recommends we approve the HPG Housing Preservation Grant – Rural Development in the amount of $161,000 (2019 Program Income) as presented and authorize the Chairman of the Board to sign all pertaining paperwork as presented. This has Grant Review Committee approval.
Attachments: HPG - Housing Preservation Grant001 HPG - Housing Preservation Grant001
Subject:	15 10:15 A.M. Steve Smigelski, Airport Manager 1) Budget Transfer Request (attached) ACTION ITEM #14: The Committee recommends we authorize the Treasurer to transfer $83,538.000 from line item #295-595-995.000 (Airport Fund) into line item #381-595-699.000 (Airport P&I Fund) as presented.
Attachments: 2021 CARES Transfer Terminal Bond Payment 2021 CARES Transfer Terminal Bond Payment
Subject:	15 2) AGS Contract (attached) ACTION ITEM #15: The Committee recommends we approve extending the current Alpena Ground Services Contract that expires on January 1, 2022, to be extended 7 years to January 1, 2029. The services, overtime, and materials will add $10,000 per quarter, taking the quarterly payments from $85,515 to $95,515 (annual cost from $342,060 to $382,060) due to adoption of the Airport Minimum Standards, additional ground services needed with overtime costs, insurance increase, and deicing fluid.
Attachments: AGS Contract Increase AGS Contract Increase
Subject:	16 10:20 a.m. Jeff Kowalski, Parks Chairman 1) Michigan Waterways DNR Grant Agreement for 2021 (attached) ACTION ITEM #16: The Committee recommends we approve the 2021 Michigan Waterways DNR Grant Agreement in the amount of $453,200 with an Organizational match of $226,600 and a Youth & Recreation Grant of $34,100, and Parks Commission General Fund of $50,000 and a County match of $142,500 (state allocation or ARPA) and authorize the Chairman of the Board to sign all pertaining paperwork as presented. This has Grant Review Committee approval.
Attachments: 2021 Waterways DNR Grant001 2021 Waterways DNR Grant001
Subject:	17 10:25 a.m. Commissioner Brenda Fournier, Chair Ambulance Committee 1) Sealed Bid Recommendation for Sale of 1993 Ambulance (attached bid sheet) ACTION ITEM #17: The Committee recommends we accept the highest bid from Patria Briley-Jones in the amount of $950 for the sale of the 1993 Ambulance as presented.
Attachments: 06.09.21 Bid Sheet Results - Sale of 1993 Ambulance001 06.09.21 Bid Sheet Results - Sale of 1993 Ambulance001
Subject:	18 10:30 a.m. Finance Chair Bill Peterson 1) Transfer Request ACTION ITEM #18: The Committee recommends we authorize the Treasurer to transfer $207,468.54 from the Jail Levy Fund line item #213-301-995.000 Transfers to Other Funds to the Jail Construction Fund line item #466-301-699.000 Transfers from Other Funds and increase expenditure line item #466-301-975.000 Jail Construction Costs by $207,468.54.
Subject:	18 2) Transfer Request – new Jail Project – Project Delay due to COVID 2020 (attached) ACTION ITEM #19: The Committee recommends we approve the request to transfer $78,479.00 from the American Rescue Plan Act of 2021 Grant Funds to be moved into the Jail Construction Fund for the new Jail project. This project delay was due to COVID in 2020.
Attachments: Transfer request for new Jail project Transfer request for new Jail project
Subject:	19 10:35 a.m. Dan Perge, Veterans Affairs Counselor 1) FY22 Veterans Service Fund Grant (attached) ACTION ITEM #20: The Committee recommends we approve the Letter of Intent for the FY22 County Veteran Service Fund Grant as presented.
Attachments: CVSF - Letter of Intent to Apply_FY22 FINAL 6-14-2021 CVSF - Letter of Intent to Apply_FY22 FINAL 6-14-2021
Subject:	20 10:40 a.m. Kim Ludlow, County Treasurer 1) Monthly Reports (attached)
Attachments: May 2021 May 2021
Subject:	21 2) Energy Conservation Bond Payment (attached) ACTION ITEM #21: The Committee recommends we authorize the Treasurer to transfer the Energy Conservation Bond payment from General Fund line item #101-272-995.001 in the amount of $39,634.00 to the Capital Improvements P&I Fund line item #363-902-699.001.
Attachments: Energy Conservation Bond Pymt June Memo Energy Conservation Bond Pymt June Memo
Subject:	22 3) Delinquent Tax Revolving Fund Annual Report (attached) ACTION ITEM #22: The Committee recommends we approve receiving and filing of the Annual Tax Revolving Fund report as of May 31, 2021.
Attachments: Tax Revolving Fund Annual REport Summary Tax Revolving Fund Annual REport Summary Tax Revolving Fund Annual Report 2021 Tax Revolving Fund Annual Report 2021

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