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July 14, 2020 at 6:30 PM - Regular Meeting

Minutes
1. Note to Public:  To advance the public health goal of limiting face-to-face meetings (also called "social distancing"), this meeting will be conducted via telephone conference or videoconference, which will be audible to the Board and public.  The Board President, presiding officer or trustees will not be physically present at one location but a quorum will be required for the meeting.

Any member of the public who wishes to address the Board during the Public Comments section or on a particular action agenda item must submit written comments to the following email box
sandramatthieu@sheldonisd.com no later than 6 p.m. on July 14th.  Subject to limitations that may become necessary, your comments will be read to the board prior to action on the agenda item.
2. Open Meeting - Call to Order at 6:47 p.m.
3. Prayer - led by Trustee Rivas
4. Roll Call
Present:  Trustees Archie, Cormier, Martinez, Myles, and Rivas
Absent:  Trustees Palmer and Coleman
5. Celebrations
5.A. Trustee Angela Cormier's Birthday-July 11th
6. Reports
6.A. Academic Update
6.B. Child Nutrition Update
6.C. Community Partnership Opportunities
6.D. Discuss Changing of Street Name by Commissioner Rodney Ellis
6.E. COVID-19 Update
7. Consent Agenda
7.A. Minutes - June 16, 2020
7.B. Property Insurance
7.C. 2020-2021 Fundraisers
8. New Business
8.A. Consider and Possible Action Regarding the Order Canceling the November 3, 2020 Bond Election
Description:  It is recommended that the Board approve the proposed order canceling the November 3, 2020 Bond election as presented with a copy to be attached to and become part of the minutes.
8.B. Consider an Order for and Notice of Board of Trustees Election, November 3, 2020
Description:  It is recommended that the Order for and Notice of Trustee Election for November 3, 2020 to elect three (3) Trustees in the positions of 1, 2, and 3 be approved with a copy to be attached to and become part of the minutes.
8.C. Consider the Contract Renewal with ESS South Central, LLC for Substitute Service
Description:  It is recommended that the Board of Trustees approve the 2020-2021 contract with ESS South Central, LLC with a copy to be attached to and become part of the minutes.
8.D. Consider Student Meal Prices for 2020-2021
Description:  It is recommended that the above meal prices for 2020-2021 school year be approved with a copy to be attached to and become part of the minutes.
8.E. Consider the Purchase of UPS (Uninterrupted Power Supply) Units for Sheldon Lake, Panther Stadium and C. E. King High School
Description:  It is recommended that the Board of Trustees approve the proposal submitted for UPS units as presented by Datavox at a price of $79,177.87 with a copy to be attached to and become part of the minutes.
8.F. Consider the purchase of projectors for Conversion of the CE King High School to the CE King Middle School
Description:  It is recommended that the Board of Trustees approve the purchase of 131 projectors from Trox, as a part of a cooperative partnership, at a price not to exceed $70,478.00 as the best value to the district.  Furthermore, it is recommended that the Board of Trustees authorize the Superintendent of designee authority to approve payments and authorize expenditures which do not alter the contract cost or contract time with a copy to be attached to and become part of the minutes.
8.G. Consider the Purchase of Automotive Equipment for the Automotive CTE Program at C. E. King High School
Description:  It is recommended that the Board of Trustees approve the purchase of automotive equipment from Mohawk Resources, LTD, as a part of a cooperative partnership, at a price not to exceed $110,920.51 as the best value to the District.  Furthermore, it is recommended that the Board of Trustees authorize the superintendent or designee authority to approve payments and authorize expenditures which do not alter the contract cost or contract time with a copy to be attached to and become part of the minutes.
8.H. Consider the Purchase of Small Tools and Equipment for the Automotive Area for C. E. King High School
Description:  It is recommended that the Board of Trustees approve the purchase of small tools and equipment from Texas Pride Marketing, as a part of a cooperative partnership, at a price not to exceed $138,110.00 as the best value to the District. Furthermore, it is recommended that the Board of Trustees authorize the superintendent or designee authority to approve payments and authorize expenditures which do not alter the contract cost or contract time with a copy to be attached to and become part of the minutes. 
8.I. Consider Chromebook Purchase for Implementation of Sheldon On-Demand Program
Description:  It is recommended that the Board of Trustees approve the proposal submitted for Chromebooks as presented by 2ndGear at a price of $353,785.31 with a copy to be attached to and become part of the minutes.
8.J. Consider the Purchase of Chromebooks and Charging Carts for CE King High School Build Out
Description:  It is recommended that the Board of Trustees approve the purchase of Chromebooks and charging carts from CDI Technologies, as a part of a cooperative partnership, at a price not to exceed $49,989.20 as the best value to the District.  Furthermore, it is recommended that the Board of Trustees authorize the superintendent or designee authority to approve payments and authorize expenditures which do not alter the contract cost or contract time with a copy to be attached to and become part of the minutes.
8.K. Consider the Purchase of Furniture for C. E. King High School Build Out
Description:  It is recommended that the Board of Trustees approve the purchase of classroom furniture from McCoy-Rockford Commercial Interiors, as a part of a cooperative partnership, at a price not to exceed $348,876.87 as the best value to the District.  Furthermore, it is recommended that the Board of Trustees authorize the superintendent or designee authority to approve payments and authorize expenditures which do not alter the contract cost or contract time with a copy to be attached to and become part of the minutes.
8.L. Consider Renewal of Agreement with A/W Mechanical Services, L.P. for Districtwide HVAC Maintenance Services
Description:  It is recommended that the Board of Trustees approve the maintenance agreement with A/W Mechanical Services, L.P. in the amount of $232,226.50 with a copy to be attached to and become part of the minutes.
8.M. Consider JOC Contractor for the Exterior Wall Sheathing Replacement at the Former CE King Early College Academy Building
Description:  It is recommended that the Board of Trustees approve Nash Industries as the Job Order Contractor to former Exterior Wall Sheathing Replacement as the CE King Early College Academy Building at a price not to exceed $144,650.00 as the best interest to the District.  Furthermore, it is recommended that the Board of Trustees authorize the superintendent or designee authority to approve payments and authorize expenditures which do not alter the contract cost or contract time with a copy to be attached to and become part of the minutes.
8.N. Waiver to Extend Audited Financial Report Date
Description:  It is recommended that the District apply for the waiver to extend the time limit to submit audited financial reports to TEA with a copy to be attached to and become a part of the minutes.
9. Board Information
9.A. Tax Collection Report for - June 2020
9.B. Investment Report - June 2020
9.C. Sheldon ISD-Expenditure & Revenue Report on General Operating Fund (GOF), Child Nutrition, and Debt Service
10. Comments From The Public-Under the Open Records Act, the Board cannot respond to items or comments that are not covered on the agenda; therefore, a Board response will not be made tonight.
11. Adjournment to closed session pursuant to Texas Government Code Section: 551.072 to discuss the purchase, exchange, lease, or value of real property, 551.074 for the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer, employee, or to hear complaints or charges against a public officer or employee and 551.076 for considering the deployment, specific occasions for, or implementation of, security personnel or devices.
11.A. Land
11.B. Extra Duty Pay
11.C. Personnel
11.D. Security Devices
11.E. Board Operating Procedures
12. Reconvene to Open Session
13. Action on Closed Session Items
14. Personnel
14.A. District Lead Mentors and Mentors of First Year Teachers-Extra Duty Pay
Description:  It is recommended that the teachers in the attached document receive the extra duty pay on August 5, 2020 payroll for the spring semester of service with a copy to be attached to and become part of the minutes.
15. Other Necessary Business
15.A. Set Date for Nonrenewal Hearing
15.B. August Board Workshop - August 4, 2020 at 6:30 p.m.
15.C. August Board Meeting - August 18, 2020 at 7:00 p.m.
15.D. TASB Endorsement
16. Board Suggestions/Recommendations for Future Organizational Information Updates
17. Suggestions for Future Agenda Items
18. Adjournment
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