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March 24, 2022 at 6:00 PM - Regular Meeting

Agenda
1. CALL TO ORDER AND ESTABLISH A QUORUM
2. OPENING ACTIVITIES
2.A. Invocation
Presenter:  Michael Nix, Dolen Baptist Church
2.B. Pledge - US / Texas
Presenter:  Shepherd ISD JROTC and Color Guard
2.C. Student Recognition
Presenter:  Brooke Rhoden, Community and Parent Liaison
Description:  SISD would like to congratulate and recognize the following students from Shepherd Primary and Shepherd Intermediate School that participated and placed in the UIL competition.
(SPS) Kaylee Jansen- 3rd place in spelling
(SPS) Raelyn Allain- 6th place in spelling
(SPS) Nathaniel Olvera- 4th place in chess
(SPS) Jonathan Brown- 5th place in chess
(SPS) Peyton McDaniel- 5th place in chess
(SIS) Graylee Scott 4th grade 1st place Picture Memory
(SIS) Micah Gaia 3rd grade 1st place Storytelling
SIS) Douglas Champagne 4th grade 5th place Chess Puzzle
(SIS) Johnathan Almazan 4th grade 5th place Chess Puzzle
(SIS) Rolando Tovar 4th grade 4th place Number Sense
(SIS) Ella Nunley 4th grade 6th place Ready Writing
(SIS) Alivia Robbins 4th grade 4th place Spelling

SISD would also like to recognize and congratulate the Shepherd Middle School Pirate Treasures Drill Team. SMS had (8 girls) that competed at Summercreek High School on Feb. 19th- they earned first division in both their jazz and pom routines. This is such an amazing accomplishment and we want to thank you all for putting in the extra work.
2.D. Staff Recognition
Presenter:  Brooke Rhoden, Community and Parent Liaison
Description:  The Shepherd ISD Anchor Award is designed to recognize staff members who demonstrate a high level of service to our students, families, schools, district, and community. The criteria for being nominated for this award covers the following:
1. Service to others without expecting anything in return.
2. High level of commitment to students, parents, and community.
3. Supporting the foundation of our schools' values in the best interest of students every day.
4. An attitude that encompasses our motto: "Every Student, Every Minute, Every Day".
All SISD district staff members have the opportunity to nominate someone they think is deserving of this award. SISD would like to recognize the 3 staff members being given the Anchor Award:
1. Teacher- Tammy Lohff (SPS PE Teacher)
2. Staff- Barbara Culver
3. Staff- Edith Beiza
2.E. Community Recognition
Presenter:  Brooke Rhoden, Community and Parent Liaison
Description:  Shepherd ISD would like to acknowledge and thank Cleveland El Burrito for their unwavering support of our district. El Burrito has been serving authentic & Tex-Mex dishes to the Cleveland and surrounding areas since 1983. They are a great restaurant that is actively involved in the community and is always more than willing to help those in need. Thank you for everything you do for our community and for providing outstanding food for years!
3. PUBLIC FORUM
3.A. Open forum for comments from the public.
Description:  All persons who address the Board at this time must complete a registration form before the meeting begins. Each speaker is limited to 5 minutes each. No action may be taken regarding the information received by the board. The topic must be placed on the agenda at a future meeting to receive deliberate action.
4. REPORTS AND INFORMATION
4.A. Conservator Report
Presenter:  Vicki Mims, TEA Conservator
Description:  All information is given to the Board prior to the meeting.  Mrs. Mims, TEA Conservator, will answer any questions from the Board and elaborate on any information needed.
4.B. Leadership Team Report
Presenter:  Jason Hewitt, ED.D., Superintendent
Description:  All information is given to the Board prior to the meeting.  Dr. Hewitt will answer any questions the Board may have and elaborate on information as needed.
4.C. 2023 Budget Update and Revenue Projections
Presenter:  DeAnna Clavell, Assistant Superintendent for Business/Operations
Description:  TBD
4.D. Employee Assistance Program
Presenter:  DeAnna Clavell, Assistant Superintendent for Business/Operations
Description:  The ongoing COVID-19 pandemic brought changes to how people live their lives. This comes with a level of uncertainty of what each day will be like. Will I be going to work today or working remotely? Will school be open or closed? These are just a few examples of questions many people may be asking themselves that would never have crossed their minds before. Individual daily routines were altered in addition to financial concerns with people around them losing their jobs. These are some of the topics that research shows are causing a higher level of stress, anxiety, sadness and a constant level of fear to exist within people. Having access to professionals who can assist our employees to navigate these new emotions or heightened levels of emotion and to seek guided steps to work through and understand how to balance them with their jobs and families is a benefit worthy of providing our staff.
https://www.mayoclinic.org/diseases-conditions/coronavirus/in-depth/mental-health-covid-19/art-20482731
One way to provide a service to our employees is to offer a benefit at no cost to them that allows them access to these professionals on their own time with assured confidentiality through an Employee Assistance Program.
This program is available to employees, dependents and household family members 24 hours a day, 7 days a week, 365 days a year through an online live chat, telephone calls, video, self-guided tutorials or in-person.
Each qualifying individual will receive 5 free sessions (per presenting issue) and free telemedicine services. Shepherd ISD currently already provides telemedicine to its employees at no cost, we will be bundling into a service that uses one platform.
The cost to provide this benefit to our employees is approximately $9,030. The telemedicine service comes at a cost of approximately $3,360 per year and the EAP is approximately $5,670 per year.
4.E. Administrative Contracts
Presenter:  Jason Hewitt, Ed.D., Superintendent
Description:  All parties work toward achieving Vision 2025 and impact student achievement on a daily basis
5. GENERAL CONSENT ITEMS
5.A. Consider approval of minutes from February 17, 2022.
Presenter:  Kristie Reeves, Superintendent and Board Secretary
5.B. Approval of SHAC Board Members
Presenter:  Beth Klammer, Ed.D., Director of Secondary Teaching and Learning
Description: 

As we move forward with our School Health Advisory Council (SHAC) for this school year, we want to be sure we meet the requirements of legislation and seek your appointment/approval for our members. Members are listed below with a description of how they represent the community.

Chairperson: Amanda Addison, parent of a student at the High School

Secretary:  Holly Oliphant, RN, District Nurse

Parent Member: Charles Minton, Community Member and parent of a student in High School

Parent Member: Shauna Martinez, Parent of a student at the Middle School

Parent Member: Diana Montoya, Parent of a student at the Primary School

 

Student Representatives: Cameron Clark and Ashley Adams. Both students are seniors at SHS and are involved with Health Science and phlebotomy.

5.C. Approval of SISD Wellness Plan
Presenter:  Beth Klammer, Ed.D., Director of Secondary Teaching and Learning
Description:  This document, referred to as the "wellness plan" (the plan), is intended to implement policy FFA(LOCAL), which has been adopted by the Board to comply with the requirements for a school wellness policy. [Section 9A(a) of the National School Lunch Act (NSLA), 42 U.S.C. 1758b; 7 C.F.R.
Part 210]

The District’s local school health advisory council (SHAC) will work on behalf of the District to review and consider evidence-based strategies and techniques to develop and implement nutrition guidelines and wellness goals required by federal law.
6. FINANCIAL CONSENT ITEMS
6.A. Implementation of Commissioner's Rule on Creditable Years of Service 153.CC(m)
Presenter:  DeAnna Clavell, Assistant Superintendent for Business/Operations
Description:  Commissioner’s Rules on Creditable Years of Service 153.CC (m) Certified teacher aides. Beginning with the 2004-2005 contractual years, a certified teacher's aide who subsequently attains initial classroom teacher certification may count up to two years of full-time equivalency of direct student instruction for salary increment purposes. Such experience must be verified on the teacher service record form (FIN-115) or a similar form containing the same information. A teacher's aide who received a teaching certificate or was placed under a permit prior to 2004-2005 contractual year will not qualify for the additional years of service on the minimum salary schedule under this section.
The Shepherd Independent School District finds great benefit in implementing the Commissioner’s Rule to recruit and retain quality staff and recommends that the board approve the implementation of the HR practice. To determine eligibility, the following guidance was received from TASB and will be out methodology for determination.
Methodology:
The definition of FTE here is the same as for teaching experience credit - at least 90 days of full-time equivalent service within a school year. If the aide has been an aide for at least 90 full-time days in a school year, that year (up to two total) would count for teacher pay credit, as long as the other criteria are met (certification gained after becoming an aide and after 2004-05).
6.B. Approve the Revised TASB Risk Management Fund Interlocal Participation Agreement
Presenter:  DeAnna Clavell, Assistant Superintendent for Business/Operations
Description:  Shepherd ISD currently participates on the Texas Association of School Boards Risk Management Funds to support coverage for auto, property, cybersecurity and workers compensation coverage. The Interlocal Participation Agreement (IPA) is the foundational agreement of the TASB Risk Management Fund. The Fund is a self-funded risk pool, and the IPA sets out the basic terms, conditions, and requirements of Fund membership. The Fund is an interlocal entity formed under the provisions of Chapter 791 of the Texas Government Code. This law requires that an interlocal agreement be authorized by the governing body of each party to the agreement.
Shepherd ISD recommends continuing its membership with the Fund for coverage at this time. A summary of the revisions and the agreement are attached for review and consideration. The amendments focus on three separate areas: 1) clarity of purpose and meaning, 2) updating Fund Member duties and obligations, and 3) revising the dispute resolution provisions.
6.C. Consider and Approve the Audit Engagement Letter for the Annual Financial Audit of the Fiscal Year Ending June 30, 2022.
Presenter:  DeAnna Clavell, Assistant Superintendent for Business/Operations
Description:  The Board of Trustees approve the engagement of the independent auditor for the District’s Annual Financial Report. The firm Weaver and Tidwell, L.L.P at the recommendation of the Administration is to serve as the District’s external auditor for the fiscal year ending June 30, 2022.
Work by the independent auditor on the year under audit begins in May of year here forward.
 
6.D. Approve the Prevailing Wage Schedule to Extend to All Construction Projects for One Year.
Presenter:  DeAnna Clavell, Assistant Superintendent for Business/Operations
Description:  The Davis-Bacon and Related Acts, apply to contractors and subcontractors performing on federally funded or assisted contracts in excess of $2,000 for the construction, alteration, or repair (including painting and decorating) of public buildings or public works. Davis-Bacon Act and Related Act contractors and subcontractors must pay their laborers and mechanics employed under the contract no less than the local prevailing wages and fringe benefits for corresponding work on similar projects in the area. The Davis-Bacon Act directs the Department of Labor to determine such local prevailing wage rates. The Davis-Bacon Act applies to contractors and subcontractors performing work on federal or District of Columbia contracts. The Davis-Bacon Act prevailing wage provisions apply to the "Related Acts," under which federal agencies assist construction projects through grants, loans, loan guarantees, and insurance.

For prime contracts in excess of $100,000, contractors and subcontractors must also, under the provisions of the Contract Work Hours and Safety Standards Act, as amended, pay laborers and mechanics, including guards and watchmen, at least one and one-half times their regular rate of pay for all hours worked over 40 in a workweek. The overtime provisions of the Fair Labor Standards Act may also apply to DBA-covered contracts.

According to Board Policy CV(LEGAL) A worker, laborer, or mechanic employed on a public work, exclusive of maintenance work, by or on behalf of a district shall be paid not less than the general prevailing rate of per diem wages. The general prevailing rate of per diem wages is the rate of per diem wages for work of a similar character in the locality in which the work is performed, and also includes the rate of per diem wages for legal holiday and overtime work. A worker is employed on a public work if the worker is employed by a contractor or subcontractor in the execution of a contract for public work with a district. Gov’t Code 2258.001, .021

A board shall determine, as a sum certain, the general prevailing rate of per diem wages in a district for each craft or type of worker needed to execute the contract and also for legal holiday and overtime work. To ascertain the general prevailing rate of per diem wages, a board shall either conduct a survey of the wages received by classes of workers, laborers, and mechanics employed on projects of a character similar to the contract work in a district or adopt the prevailing wage rate as determined by the U.S. Department of Labor. A board shall specify the prevailing rate of per diem wages in the call for bids and in the contract itself. A board’s determination of the general prevailing rates of per diem wages shall be final. Gov’t Code 2258.001, .022
 
6.E. Approve Expenditure(s) Greater Than $50,000
Presenter:  DeAnna Clavell, Assistant Superintendent for Business/Operations
6.E.1. Shepherd High School Library Furniture
Description:  The Shepherd Independent School District has received ESSER Federal Funding. Our district libraries were assessed by an ESC6 representative and the District approved to hire a District Librarian to oversee and monitor our library services. The District Librarian has identified many areas in addition to the assessment in which our libraries need enhancement to support and enrich our students. To encourage students to utilize our Shepherd High School Library would benefit from furniture that supports a group learning environment, technology use and overall an environment in which reading is a priority. The chosen quote to support the costs of upgrading the furniture to include shelving is $144,000 and will be funded through ESSER III.
 
7. CLOSED SESSION
7.A. 551.074 Discussing personnel or to hear complaints against personnel
8. DISCUSSION AND POSSIBLE ACTION
8.A. Discussion and Possible Action to Approve the 2022-2023 Staff Pay Increase
Presenter:  DeAnna Clavell, Assistant Superintendent for Business/Operations
Description:  TBD
8.B. Discussion and Possible Action to Select the Design for the Primary School Parking Lot.
Presenter:  DeAnna Clavell, Assistant Superintendent for Business/Operations
Description:  At the August 2021 regular schedule board meeting, the board of managers approved the selection of TNP Inc. to be the Engineers in support of the Primary School parking lot project. This project is to correct the drainage, deterioration and redesign of the parking lot. TNP Inc. will present their design and discuss with the board any potential options. This project in its current timeline is limited because of HWY 150 and the current end of the turning lane and its width. Discussion with TXDOT will be planned to learn more about the future potential of work to HWY150 that may allow us better utilization of our parking lot and traffic flow along and in front of the school.
Option 1: Replace the parking in its current location and correct the drainage will provide a safe parking lot for use. This option only adds approximately 10 parking spaces to the current number of spaces and leaves the tennis courts in their current place. The cost to support option 1 is approximately $500,000 and would be funded using committed fund balance.
Option 2: Is option 1 with the addition of removing the tennis courts. Removal of the tennis courts provides an additional 76 parking spaces and provides a long-term solution to the flow of water through and across the parking lot further preventing deterioration. This cost to support this option is approximately $850,000 and would be funded using committed fund balance.
8.C. Discussion and possible action to add additional CTE Courses to SHS Course Catalog.
Presenter:  Beth Klammer, Ed.D., Director of Secondary Teaching and Learning
Description: 

It is proposed to add the following courses to the Shepherd High School Course Catalog: a series of HVAC courses in partnership with Angelina College, Child Guidance, Principles of Lae, Law Enforcement 1, Criminal Investigations, Social Media Marketing, Sports and Entertainment Marketing, and Food Processing. 

9. ANNOUNCEMENTS
9.A. Next regularly scheduled meeting on April 21, 2022 @ 6:00pm.
9.B. District Activities
Presenter:  Kristie Reeves, Superintendent Secretary
Description:  District and Campus activities from 03/24/2022 through 04/21/2022.
10. ADJOURN

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