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December 1, 2020 at 6:45 PM - Regular Meeting

Agenda
1. CALL TO ORDER
2. WELCOME
3. PUBLIC COMMENTS
4. MINUTES
Description:  Minutes of the regular meeting of October 27, 2020 have been provided to the Regents.

After discussion the Board may wish to approve these minutes.
5. CONSENT AGENDA
Description:  A.  APPOINTMENTS
Faculty - None

Administrators - None
 
B.  BUDGET AMENDMENTS
The Budget Amendments for approval by the Board are attached.

After discussion, the Board may wish to approve the Consent Agenda.
6. CONSIDERATION OF TAX ABATEMENT AGREEMENT
Description:  This item is on the agenda in order for the Board of Regents to consider and take appropriate action on an application for property tax abatement under Ch. 312 of the Texas Tax Code, described as follows:
  • Property Owner:  Parkwest Corporate Center, Ltd., a Texas limited partnership. The  Property is expected to be purchased by NexCore Group, LLC or related entity.
  • Applicant for Tax Abatement:  NexCore Group, LLC, a Delaware limited liability company (real property) and Physician Reliance, LLC, a Delaware limited liability company (equipment)
  • Enterprise / Reinvestment Zone:  Reinvestment Zone No. 11, being 4.845 acres North of Amarillo Boulevard West, East of Soncy Road, near Point West Parkway.  
  • Anticipated Improvements:  Construction of an approx. 50,000 square foot cancer treatment center, related site improvements, and purchase of appropriate equipment.  
  • Estimated Cost of the Improvements:  Facility: $24,700,000; Equipment: $6,400,000; Total: $31,100,000

A proposed Participation Agreement for Tax Abatement is attached.

Representatives from Amarillo Economic Development Corporation will be in attendance.

After discussion, the board of regents may wish to authorize a participation agreement to grant the same abatement as the City of Amarillo for these applicants, or on different terms.
7. INDEPENDENT AUDIT REPORT FOR 2019-2020
Description:  Representatives from Connor, McMillon, Mitchell & Shennum, PLLC will present at the Board meeting the regular audit report for the fiscal year ending August 31, 2020.  Copies of the audit will be provided to the Board of Regents.

After discussion, the Board may wish to approve the audit report.
 
8. PANHANDLE PBS ADVISORY COUNCIL MEMBER APPOINTMENTS
Description:  Attached is a recommended list of advisory council member appointments.

After discussion, the Board may wish to approve the appointments.
 
9. REQUEST APPROVAL OF SIX NEW PROGRAMS IN FILM
Description:  The Liberal Arts Community is presenting new programs in Film to submit to the Texas Higher Education Coordinating Board for approval.  The six programs, to be effective fall 2021, were approved by the Curriculum Committee on September 30, 2020.  The proposal is also being submitted to SACSCOC for approval.  The six programs in Film are: Motion Picture Production AAS, Film & Media Performance AAS, Motion Picture Production Certificate, Film & Media Performance Certificate, Screen Writing Certificate, and the Film & Broadcasting Certificate.

After discussion, the Board may wish to approve the six new programs in Film.
 
10. REQUEST FOR STATEMENT OF QUALIFICATIONS NO. 1363-CONSTRUCTION MANAGER AT RISK, AMARILLO COLLEGE, INNOVATION OUTPOST - DOWNTOWN CAMPUS
Description:  RFQ No. 1363 was advertised in the Amarillo Globe News on Sunday November 1, 2020 and Sunday, November 8, 2020.  A committee pertaining to the selection of a Construction-Manager-At-Risk was formed and interviews of the selected firms were held on November 24, 2020 and November 25, 2020.  A recommendation will be made to the Board of Regents by the selection committee based on qualifications and best value to Amarillo College.

Funds are available from proceeds of the sale of bonds.

The selection committee would also like to request that the Board of Regents authorize Chris Sharp, Vice President of Business Affairs, to enter into negotiations of the fee schedule for the Construction Manager-At-Risk for the Innovation Outpost.  After negotiations, the fee schedule will be brought to the Finance Committee for their review and approval.  The schedule will also be brought to the January Board of Regents meeting as a report item.  

After discussion, the Board may wish to award RFQ No. 1363 - Construction Manager-At-Risk to the Selection Committee’s recommendation and authorize Chris Sharp to enter into negotiations of this position.After discussion, the Board may wish to award RFQ No. 1363 - Construction Manager-At-Risk to the Selection Committee’s recommendation and authorize Chris Sharp to enter into negotiations of this position.
11. PURCHASE OF PROPERTY AT 3701 S. PLAINS BLVD, FORMER J.C. PENNEY BUILDING IN AMARILLO, TEXAS
Description:  RFQ No. 1363 was advertised in the Amarillo Globe News on Sunday November 1, 2020 and Sunday, November 8, 2020.  A committee pertaining to the selection of a Construction-Manager-At-Risk was formed and interviews of the selected firms were held on November 24, 2020 and November 25, 2020.  A recommendation will be made to the Board of Regents by the selection committee based on qualifications and best value to Amarillo College.

Funds are available from proceeds of the sale of bonds.

The selection committee would also like to request that the Board of Regents authorize Chris Sharp, Vice President of Business Affairs, to enter into negotiations of the fee schedule for the Construction Manager-At-Risk for the Innovation Outpost.  After negotiations, the fee schedule will be brought to the Finance Committee for their review and approval.  The schedule will also be brought to the January Board of Regents meeting as a report item. 

After discussion, the Board may wish to award RFQ No. 1363 - Construction Manager-At-Risk to the Selection Committee’s recommendation and authorize Chris Sharp to enter into negotiations of this position.
 
12. CONSIDERATION OF REFUNDING BONDS, SERIES 2021
Description:  Consideration of Order Authorizing the Issuance and Sale of Amarillo Junior College District Limited Tax Refunding Bonds, Series 2021
Consider all matters incident and related to the issuance and sale of "Amarillo Junior College District Limited Tax Refunding Bonds, Series 2021," including the adoption of an order authorizing the issuance of such bonds, establishing parameters for the sale and issuance of such bonds and delegating certain matters to authorized District officials.

Consideration of Order Authorizing the Issuance and Sale of Amarillo Junior College District Combined Fee Revenue Refunding Bonds, Series 2021
Consider all matters incident and related to the issuance and sale of "Amarillo Junior College District Combined Fee Revenue Refunding Bonds, Series 2021," including the adoption of an order authorizing the issuance of such bonds, establishing parameters for the sale and issuance of such bonds and delegating certain matters to authorized District officials.

Jason Hughes of Hilltop Securities will be present at the Board meeting to present a proposal for the Issuance and Sale of Amarillo Junior College District Limited Tax Refunding Bonds and Combined Fee Revenue Refunding Bonds.

The draft parameter order for the Amarillo Junior College District Limited Tax Refunding Bonds and Amarillo Junior College District Combined Fee Revenue Refunding Bonds has been provided to the Board of Regents.

After discussion, the Board may wish to take action.
 
13. REQUEST APPROVAL OF A CONSULTING SERVICES CONTRACT WITH HAWTHORNE STRATEGY GROUP
Description:  The Innovation Outpost team requests approval of a consulting contract with Hawthorne Strategy Group for support of national campaigns, and messaging for the Innovation Outpost, the School for Cinematic Arts, and the Visual Effects Certificate and Academic programs.

For the past four months, Amarillo College has contracted with Hawthorne Strategy Group to assist in the development of messaging, content, press engagement, and social media engagement on efforts related to the Adams Earn and Learn program as well as the School for Cinematic Arts. Hawthorne Strategy Group, based in Chicago, has a national network of press and media contacts as well as partners in many of the major Fortune 500 companies.  As such, their support of these programs to reach a national audience, and for the Innovation Outpost to effectively market and communicate its mission and vision, is critical.  Hawthorne is staffed with expertise in public relations, government relations, content, and graphic design.  Approval is requested for the College to extend the consulting services agreement with Hawthorne Strategy Group into the 2021 calendar year to benefit the myriad of industry, and nationally focused programs the college is undertaking.

The contract will be paid with grant funding.  The upper limit of the contract will be $96,000 for the 2020-2021 academic year.

After discussion, the Board may wish to approve extending the consulting services agreement with Hawthorne Strategy Group.
 
14. CONSIDERATION OF A PROPOSAL FOR ATHLETICS
Description:  The board will consider a proposal to explore and fund the addition of intercollegiate athletics programs in women's volleyball, men's baseball and men's/women's cross country. 

After discussion, the Board may wish to take action on the athletics proposal.
15. FINANCIAL REPORTS
Description:  The financial statements as of October 31, 2020 are attached.

After discussion, the Board may wish to approve the Financial Reports.
16. EMPLOYEE COMPENSATION
Description:  This item is on the agenda in order for the Board to consider a one-time payment in recognition of employee effectiveness in improving the college and the local economy.

After discussion, the Board of Regents may wish to approve a one-time payment for employees to be made in January 2021.
 
17. CLOSED MEETING
Description:  This item is placed on the agenda in order for the Board of Regents to deliberate the evaluation of the college President pursuant to Section 551.074, Texas Government Code and to deliberate the purchase, exchange, lease, or value of real property pursuant to Section 551.072, Texas Government Code.  No final decision, action, or vote will be taken.

If during the course of the meeting, any discussion of any item on the agenda or any other permitted matter(s) should be held in closed meeting, the Board will convene in such closed meeting in accordance with the applicable section of the Texas Government Code, Title 5, Chapter 551 et seq.
18. ADJOURNMENT
Description: 
NOTE:  The Board of Regents will have dinner at 5:15 p.m. in the College Union Building, Room 208, on the Amarillo College Washington Street Campus, 2201 South Washington Street.  A status update will begin at 5:45 p.m. followed by the regular meeting at 6:45 p.m. in the Palo Duro, Room 212.
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