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March 28, 2022 at 4:30 PM - Business Meeting

Agenda
1. Business Meeting - Call to Order 4:30 pm
2. Pledge of Allegiance
3. Roll Call
4. Agenda Review - Approval of Agenda
5. Action Items
Pursuant to Policies: GP-1: Governance Commitment; GP-2: Board Job Description; GP-3: Governing Style
5.1. Acceptance of Resignation of Kelly Latterman as Director for the Steamboat Springs School Board
Purpose: To acknowledge and accept the resignation of Kelly Latterman and discuss plans for declaring the vacancy and appointing a new board director
5.2. Adoption of Resolution 2022-03-01 Declaring a Vacancy on the Board and Establishing Procedures for Filling Such Vacancy
Purpose: To adopt resolution 2022-03-01 declaring a vacancy on the Board and establishing procedures for filling the vacancy
Attachments: (2)
6. Consent Agenda Items -                                                              
Pursuant to Policies: EL-7: Treatment of Students, Parents and Community; EL-8: Staff Hiring and Treatment; EL-4: Communication and Counsel to the Board; GP-1; GP-2
6.1. Employment
Attachments: (1)
6.2. Resignations
Attachments: (1)
6.3. Extended Leave of Absence Request 2022-23
Attachments: (1)
6.4. Substitute Paraprofessionals 2021-22
Attachments: (1)
7. Approval of Minutes
  Pursuant to Policies: EL-7; GP-1: Governance Commitment; GP-2
 
Description: 
  • March 7, 2022 Board of Education Business Meeting
Attachments: (2)
8. Reports and Communications
Pursuant to Policies: EL-4; GP-1;GP-2 and SSSD Strategic Plan
 
Description: 
  • Preschool/Childcare Report - Director of Exceptional Student Services Anne-Marie Tennyson
  • Summer Construction Update - Facilities Director Pascal Ginesta
  • FY23 Budget Discussion - Director of Finance & Operations Stephanie Juneau
Reports and Communications Action: Acknowledge Receipt of Reports and Communications as presented by the Administration Team and the superintendent
Attachments: (3)
9. Community Comments    5:30 pm Approximate Time                                             
Pursuant to Policies: GP-1: Governance Commitment; EL-7: Treatment of Students, Parents and Community; GP-15: Public Comment and Agenda Items at Board Meetings; GP-15-R: Regulations for Public Comment at Board Meetings. 

Board Chair will call for Community Comment(s) relating to items/issues not on the current agenda. The Board Chair will begin by reading this statement:
Description: 
  • Any members of the public wishing to speak about issues not on the current agenda or items that are on the agenda are requested to fill in the speaking log providing your name, address and who you are representing. 
  • Comments are limited to 3 minutes. If four or more people wish to address the board on a single topic, the board may allot 12 minutes for a collective view.  
  • Speakers' comments and questions should deal with a topic related to matters of the school district. 
  • Speakers' remarks should be suitable for an audience that includes children.
  • Individual personnel matters and comments about individual students should be sent to the Superintendent in writing with your signature in place of commenting publicly. 
  • Out of respect for the guests attending the Board meeting, the Board may limit public comment to 30 minutes. Registered speakers not part of the first 30 minutes, will be heard at the conclusion of the meeting. 
  • No action shall be taken during this portion of the meeting. Any public comment requiring additional discussion or action by the Board must be placed on a future agenda.
  • This meeting is being recorded and live streamed and is also available to view on the District's website. All wishing to speak during pubic comment will need to be present at the meeting at SSMS.
Attachments: (1)
10. Action Items
Pursuant to Policies: GP-1; GP-2 ; EL-4; GP-14; GP-10: Handling Concerns Raised by Parents, Community Members and Staff Members
10.1. Consideration of Approval of a Lease Agreement with Piknik Theatre for an Amphitheater Project at Strawberry Park Campus
Purpose: To consider approval of a lease agreement with Piknik Theatre
Attachments: (2)
10.2. Consideration of Adoption of Resolution 2022-03-02 in Support of Sustainable and Equitable Funding of Colorado Public Education 
Purpose: To consider adoption of resolution in support of sustainable and equitable funding of Colorado Public Education
10.3. Second Reading and Consideration of Adoption of Revisions to Board Policy GP-19: School Board Member Meetings
Purpose: To consider adoption of revisions to policy GP-19 as revised and reviewed on March 7, 2022
10.4. Consideration to Change the Board Meeting Schedule
Purpose: To consider changing the board meeting schedule by changing the business meeting scheduled for April 11 to a workshop
Attachments: (2)
11. Governance Process Policy Review
Pursuant to Policies:GP-1; GP-2; GP-14: Development and Revisions of Board Policy
Description: 
  • GP-19-A: Electronic Participation in School Board Meetings - review based on changing from virtual to in-person board meetings
  • GP-15: Public Participation at School Board Meetings - review based on changing from virtual to in-person board meetings
  • GP-15-R: Regulations for Public Comment at Board Meetings - review based on changing from virtual to in-person board meetings
12. Board Member Updates/ Comments/Debrief  -                     
Pursuant to Policies: GP-1; GP-2; EL-4
Description: 
  • Board Member Updates
  • Meeting Review
Attachments: (1)
13. Plan for Future Meetings                                    
Description: 
 
  • Board Workshop/Special Meeting - Applicant Interviews- May 9 & 10
  • High School & YVHS Updates - Rick & Karla - May 2
  • Bond Update - Dynamic Program Management Colleen Kaneda - May 2
  • FY23 Proposed Budget - May 23
  • FY23 Budget Public presentation - June 13
  • FY23 Budget approval - June 27
  • Culture and Climate Committee Update - TBD
  • Department/Program Updates - every business meeting
  • Board Executive Limitation and Board Governance Process Policies Review - ongoing
Plan for future workshops
  • Workshop- School Visits and Superintendent Evaluation Tool Discussion - April 11
  • Coffee with the Board - Chresta Brinkman & Lara Craig - April 6 at 11:30 am - Off the Beaten Path Bookstore
  • Coffee with the Board - Lara Craig - May 4 at 4:30 pm - Off the Beaten Path Bookstore

 
14. Potential Executive Session
Pursuant to Policies: GP-1; GP-2; EL-4
15. Adjourn Business Meeting                                                  

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