Public Meeting Agenda: March 28, 2022 at 4:30 PM - Business Meeting

1. Business Meeting - Call to Order 4:30 pm

2. Pledge of Allegiance

3. Roll Call

4. Agenda Review - Approval of Agenda

5. Action Items
Pursuant to Policies: GP-1: Governance Commitment; GP-2: Board Job Description; GP-3: Governing Style

5.1. Acceptance of Resignation of Kelly Latterman as Director for the Steamboat Springs School Board
Purpose: To acknowledge and accept the resignation of Kelly Latterman and discuss plans for declaring the vacancy and appointing a new board director

Attachments: (2)

Latterman resignation 3-28-22 background info (1)

3/25/2022 at 11:15 AM
Latterman resign school board letter 3-28-22

3/25/2022 at 11:15 AM

5.2. Adoption of Resolution 2022-03-01 Declaring a Vacancy on the Board and Establishing Procedures for Filling Such Vacancy
Purpose: To adopt resolution 2022-03-01 declaring a vacancy on the Board and establishing procedures for filling the vacancy

Attachments: (2)

BOE Vacancy resolution background 3-28-22

3/25/2022 at 11:16 AM
2022-03-01 Resolution Vacancy Latterman Final (1)

3/25/2022 at 2:58 PM

6. Consent Agenda Items -
Pursuant to Policies: EL-7: Treatment of Students, Parents and Community; EL-8: Staff Hiring and Treatment; EL-4: Communication and Counsel to the Board; GP-1; GP-2

6.1. Employment

Attachments: (1)

Employment 3-28-22 (1)

3/25/2022 at 8:41 AM

6.2. Resignations

Attachments: (1)

Resignations 3-28-22 (2)

3/25/2022 at 2:58 PM

6.3. Extended Leave of Absence Request 2022-23

Attachments: (1)

Extended LOA Request background 3-28-22

3/24/2022 at 2:32 PM

6.4. Substitute Paraprofessionals 2021-22

Attachments: (1)

Sub para list 3-28-22 (1)

3/25/2022 at 11:23 AM

7. Approval of Minutes
Pursuant to Policies: EL-7; GP-1: Governance Commitment; GP-2

Description:

March 7, 2022 Board of Education Business Meeting

Attachments: (2)

Approval of minutes 3-28-22

3/24/2022 at 2:33 PM
3-7-22 BOE Business Minutes DFT

3/24/2022 at 2:33 PM

8. Reports and Communications
Pursuant to Policies: EL-4; GP-1;GP-2 and SSSD Strategic Plan

Description:

Preschool/Childcare Report - Director of Exceptional Student Services Anne-Marie Tennyson
Summer Construction Update - Facilities Director Pascal Ginesta
FY23 Budget Discussion - Director of Finance & Operations Stephanie Juneau

Reports and Communications Action: Acknowledge Receipt of Reports and Communications as presented by the Administration Team and the superintendent

Attachments: (3)

Reports and communications 3-28-22 (1)

3/24/2022 at 2:43 PM
Summer Construction update 3-28-22 (1)

3/24/2022 at 2:43 PM
SSSD FY23 Budget BOE 3-28-22 (1)

3/24/2022 at 2:43 PM

9. Community Comments 5:30 pm Approximate Time
Pursuant to Policies: GP-1: Governance Commitment; EL-7: Treatment of Students, Parents and Community; GP-15: Public Comment and Agenda Items at Board Meetings; GP-15-R: Regulations for Public Comment at Board Meetings.

Board Chair will call for Community Comment(s) relating to items/issues not on the current agenda. The Board Chair will begin by reading this statement:

Description:

Any members of the public wishing to speak about issues not on the current agenda or items that are on the agenda are requested to fill in the speaking log providing your name, address and who you are representing.
Comments are limited to 3 minutes. If four or more people wish to address the board on a single topic, the board may allot 12 minutes for a collective view.
Speakers' comments and questions should deal with a topic related to matters of the school district.
Speakers' remarks should be suitable for an audience that includes children.
Individual personnel matters and comments about individual students should be sent to the Superintendent in writing with your signature in place of commenting publicly.
Out of respect for the guests attending the Board meeting, the Board may limit public comment to 30 minutes. Registered speakers not part of the first 30 minutes, will be heard at the conclusion of the meeting.
No action shall be taken during this portion of the meeting. Any public comment requiring additional discussion or action by the Board must be placed on a future agenda.
This meeting is being recorded and live streamed and is also available to view on the District's website. All wishing to speak during pubic comment will need to be present at the meeting at SSMS.

Attachments: (1)

Public comment protocol for in person meeting 3-28-22

3/24/2022 at 2:43 PM

10. Action Items
Pursuant to Policies: GP-1; GP-2 ; EL-4; GP-14; GP-10: Handling Concerns Raised by Parents, Community Members and Staff Members

10.1. Consideration of Approval of a Lease Agreement with Piknik Theatre for an Amphitheater Project at Strawberry Park Campus
Purpose: To consider approval of a lease agreement with Piknik Theatre

Attachments: (2)

SPE Piknik Theatre lease agreement background BOE 3-28-22

3/25/2022 at 3:33 PM
Piknik Theatre lease 3-28-22

3/25/2022 at 3:34 PM

10.2. Consideration of Adoption of Resolution 2022-03-02 in Support of Sustainable and Equitable Funding of Colorado Public Education
Purpose: To consider adoption of resolution in support of sustainable and equitable funding of Colorado Public Education

Attachments: (2)

Equitable Funding Resolution 2022-03-02 background BOE 3-28-22

3/25/2022 at 11:25 AM
2022-03-02 Equitable funding of public education

3/25/2022 at 11:25 AM

10.3. Second Reading and Consideration of Adoption of Revisions to Board Policy GP-19: School Board Member Meetings
Purpose: To consider adoption of revisions to policy GP-19 as revised and reviewed on March 7, 2022

Attachments: (2)

Board Policy second reading and adoption GP-19 BOE 3-28-22

3/24/2022 at 2:55 PM
GP-19 REDLINED School Board Meetings 3-28-22

3/24/2022 at 2:55 PM

10.4. Consideration to Change the Board Meeting Schedule
Purpose: To consider changing the board meeting schedule by changing the business meeting scheduled for April 11 to a workshop

Attachments: (2)

Consideration to Change Board Meeting Schedule 3-28-22

3/25/2022 at 2:27 PM
Board meeting calendar 2021-22

3/25/2022 at 2:28 PM

11. Governance Process Policy Review
Pursuant to Policies:GP-1; GP-2; GP-14: Development and Revisions of Board Policy

Description:

GP-19-A: Electronic Participation in School Board Meetings - review based on changing from virtual to in-person board meetings
GP-15: Public Participation at School Board Meetings - review based on changing from virtual to in-person board meetings
GP-15-R: Regulations for Public Comment at Board Meetings - review based on changing from virtual to in-person board meetings

Attachments: (4)

Policy Review 3-28-22

3/24/2022 at 2:48 PM
GP-19-A Electronic Participation at Board Meetings 8-9-21 copy

3/24/2022 at 2:48 PM
GP-15 Public Participation at Board Meetings 10-11-21 copy

3/24/2022 at 2:49 PM
GP-15-R Regulations for Public Comment 10-11-21 copy

3/24/2022 at 2:49 PM

12. Board Member Updates/ Comments/Debrief -
Pursuant to Policies: GP-1; GP-2; EL-4

Description:

Board Member Updates
Meeting Review

Attachments: (1)

Board update 3-28-22

3/24/2022 at 2:48 PM

13. Plan for Future Meetings

Description:

Board Workshop/Special Meeting - Applicant Interviews- May 9 & 10
High School & YVHS Updates - Rick & Karla - May 2
Bond Update - Dynamic Program Management Colleen Kaneda - May 2
FY23 Proposed Budget - May 23
FY23 Budget Public presentation - June 13
FY23 Budget approval - June 27
Culture and Climate Committee Update - TBD
Department/Program Updates - every business meeting
Board Executive Limitation and Board Governance Process Policies Review - ongoing

Plan for future workshops

Workshop- School Visits and Superintendent Evaluation Tool Discussion - April 11
Coffee with the Board - Chresta Brinkman & Lara Craig - April 6 at 11:30 am - Off the Beaten Path Bookstore
Coffee with the Board - Lara Craig - May 4 at 4:30 pm - Off the Beaten Path Bookstore

14. Potential Executive Session
Pursuant to Policies: GP-1; GP-2; EL-4

15. Adjourn Business Meeting

March 28, 2022 at 4:30 PM - Business Meeting

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