Public Meeting Agenda: June 2, 2025 at 4:00 PM - Workshop and Business Meeting

1. Workshop 4:00 pm

Description: Board of Education Election - November 4, 2025

How to become a school board candidate
How to prepare to serve on the school board
What are the expectations and responsibilities of a school board member?

Attachments: (2)

Board Workshop Election candiates topics background sheet 6-2-25 (1)

5/30/2025 at 12:07 PM
2025 School Elections CASB Candidate Guide (1)

5/30/2025 at 11:22 AM

2. Adjourn Workshop 4:29 pm

3. Business Meeting - Call to Order 4:30 pm

4. Pledge of Allegiance

5. Roll Call

6. Agenda Review - Approval of Agenda

7. Consent Agenda Items -
Pursuant to Policies: EL-7: Treatment of Students, Parents and Community; EL-8: Staff Hiring and Treatment; EL-4: Communication and Counsel to the Board; GP-1; GP-2

7.1. Resignations

7.2. Employment

Attachments: (1)

Employment 6-2-25

5/30/2025 at 10:07 AM

7.3. Renewal of Administrators' Contracts for the 2025-26 School Year

Attachments: (1)

Administrators Contracts renewal 25-26 6-2-25 (2)

5/30/2025 at 11:03 AM

7.4. Renewal of Directors' Contracts for the 2025-26 School Year

Attachments: (1)

Directors contracts renewal 6-2-25 (1)

5/30/2025 at 10:31 AM

7.5. Renewal of Special Service Providers' Contracts for the 2025-26 School Year

Attachments: (1)

Special service providers contracts renewal 6-2-25 (1)

5/30/2025 at 10:32 AM

7.6. Nonrenewal Classified Staff Resolution 2025-06-01

Attachments: (2)

Nonrenewal classified staff LT sub resolution background 6-2-25

5/29/2025 at 5:29 PM
2025-06-01 Classified Staff Resolution 6-2-25 (1)

5/30/2025 at 10:40 AM

7.7. Approval of Memorandum of Understanding with South Routt School District for Technology Services for 2025-26

Attachments: (2)

SOROCO Tech MOU 6-2-25 background

5/29/2025 at 5:43 PM
SOROCO Tech MOU 25-26 6-2-25

5/29/2025 at 5:43 PM

7.8. Acceptance of Education Fund Board Gifts for 2025-26

Attachments: (5)

Acceptance of EFB gift letters 6-2-25 (1)

5/29/2025 at 5:40 PM
EFB Staff grant letter G26-06 6-2-25

5/29/2025 at 5:41 PM
EFB Technology grant letter G26-07 6-2-25

5/29/2025 at 5:41 PM
EFB Curriculum Grant letter G26-08 6-2-25

5/29/2025 at 5:41 PM
EFB Grant writer grant letter G26-22 6-2-25

5/29/2025 at 5:41 PM

8. Approval of Minutes
Pursuant to Policies: EL-7; GP-1: Governance Commitment; GP-2

Description:

May 19, 2025 Board of Education Business Meeting

Attachments: (2)

Approval of minutes 6-2-25

5/29/2025 at 5:46 PM
5-19-25 BOE Business Minutes DFT (1)

5/30/2025 at 10:30 AM

9. Reports and Communications
Pursuant to Policies: EL-4; GP-1;GP-2 and SSSD Strategic Plan

Description:

Celebrations SSSD - Superintendent Dr. Celine Wicks
Yampa Valley Housing Authority - Cottonwoods - YVHA Alyssa Cartmill and Araceli Googins
Craig Housing Opportunity - Shannon Scott, Economic Development Manager - City of Craig
FY26 Budget - Public Hearing - Director of Finance and Operations Stephanie Juneau

Reports and Communications Action: Acknowledge Receipt of Reports and Communications as presented by the Administration Team and the superintendent

Attachments: (4)

Reports and communications 6-2-25

5/30/2025 at 10:53 AM
YVHA Cottonwood SS School Board 2025 0602

5/30/2025 at 10:53 AM
8th St. Townhomes_SS School Board Presentation 6-2-25 (1)

5/30/2025 at 10:53 AM
June FY26 Budget

5/30/2025 at 10:53 AM

10. Community Comments 5:30 pm Approximate Time
Pursuant to Policies: GP-1: Governance Commitment; EL-7: Treatment of Students, Parents and Community; GP-15: Public Comment and Agenda Items at Board Meetings; GP-15-R: Regulations for Public Comment at Board Meetings.

The Board Chair will call for Community Comment(s) relating to items/issues not on the current agenda. The Board Chair will begin by reading this statement:

Description:

Any members of the public wishing to speak about issues not on the current agenda or items that are on the agenda are requested to fill in the speaking log, providing your name, address and who you are representing.
Comments are limited to 3 minutes. If four or more people wish to address the board on a single topic, the board may allot 12 minutes for a collective view.
Speakers’ comments and questions should deal with a topic related to matters of the school district.
Speakers’ remarks should be suitable for an audience that includes children.
Individual personnel matters and comments about individual students should be sent to the Superintendent in writing with your signature in place of commenting publicly.
Out of respect for the guests attending the Board meeting, the Board may limit public comment to 30 minutes. Registered speakers not part of the first 30 minutes, will be heard at the conclusion of the meeting.
No action shall be taken during this portion of the meeting. Any public comment requiring additional discussion or action by the Board must be placed on a future agenda
This meeting is being recorded and live streamed and is also available to view on the District’s website. All wishing to speak during public comment will need to be present at the meeting at SSMS.

Attachments: (1)

Public comment protocol for in person meeting 6-2-25

5/30/2025 at 11:18 AM

11. Action Items
Pursuant to Policies: GP-1; GP-2; GP-14: Development and Revision of Board Policy

11.1. Second Reading and Consideration of Adoption of Revisions to Board Executive Limitations Policies
Purpose: To consider adoption of revisions to multiple Board Executive Limitations policies as reviewed and discussed by the Board at the May 19, 2025, meeting and considered ready for second reading and adoption

Attachments: (10)

Board Policies second reading and adoption chosen ELs 6-2-25 (2)

5/30/2025 at 12:13 PM
EL-1 REDLINED Global Executive Constraint 2025 (4)

5/29/2025 at 3:00 PM
EL-2 REDLINED Emergency District Superintendent Succession 2025 (4)

5/29/2025 at 3:00 PM
EL-4 REDLINED Communication and Counsel to the Board 2025 (3)

5/29/2025 at 3:00 PM
EL-9 (fka EL-7) REDLINED Treatment of Students Parents Community 2025 (2)

5/29/2025 at 3:00 PM
EL-12 (fka EL-8) Staff Treatment 2025 (2)

5/29/2025 at 3:00 PM
EL-13 REDLINED (fka EL-5) Staff Compensation 2025 (2)

5/29/2025 at 3:00 PM
EL-15 (fka EL-11) Budgeting 2025 (2)

5/29/2025 at 3:00 PM
EL-16 (fka EL-12) Financial Administration 2025 (2)

5/29/2025 at 3:00 PM
EL-17(fka EL-9) Asset Protection 2025 (2)

5/29/2025 at 3:00 PM

11.2. Second Reading and Consideration of Adoption of New Executive Limitations Policy EL-3: Development of Administration Policy
Purpose: To consider adoption of a new Executive Limitations policy as reviewed by the Board at the May 19, 2025, meeting

Attachments: (2)

EL-3 NEW Board Policy second reading and adoption background 6-2-25

5/29/2025 at 4:21 PM
EL-3 NEW Development of Administration Policy DFT 2025 (2)

5/29/2025 at 4:21 PM

11.3. Second Reading and Consideration of Adoption of New Executive Limitations Policy EL-5: Commitment to Accomplishment and Accountability
Purpose: To consider adoption of a new Executive Limitations policy as reviewed by the Board at the May 19, 2025, meeting

Attachments: (2)

EL-5 NEW Board Policy second reading and adoption background 6-2-25

5/29/2025 at 4:21 PM
EL-5 REDLINED NEW Commitment to Accomplishment and Accountability 2025 DFT (1)

5/29/2025 at 4:21 PM

11.4. Second Reading and Consideration of Adoption of New Executive Limitations Policy EL-6: Educational Program
Purpose: To consider adoption of a new Executive Limitations policy as reviewed by the Board at the May 19, 2025, meeting

Attachments: (2)

EL-6 NEW Board Policy second reading and adoption background 6-2-25

5/29/2025 at 4:22 PM
EL-6 NEW Educational Program 2025 DFT (4)

5/29/2025 at 4:22 PM

11.5. Second Reading and Consideration of Adoption of New Executive Limitations Policy EL-7: Instructional Materials Selection and Adoption
Purpose: To consider adoption of a new Executive Limitations policy as reviewed by the Board at the May 19, 2025, meeting

Attachments: (2)

EL-7 NEW Board Policy second reading and adoption background 6-2-25 (1)

5/30/2025 at 10:21 AM
EL-7 NEW Instructional Materials 2025 DFT (3)

5/29/2025 at 4:22 PM

11.6. Second Reading and Consideration of Adoption of New Executive Limitations Policy EL-10: Student Conduct, Discipline, and Attendance
Purpose: To consider adoption of a new Executive Limitations policy as reviewed by the Board at the May 19, 2025, meeting

Attachments: (2)

EL-10 NEW Board Policy second reading and adoption background 6-2-25

5/29/2025 at 4:23 PM
EL-10 NEW___ Student Conduct Discipline and Attendance 2025 (2)

5/29/2025 at 4:23 PM

11.7. Second Reading and Consideration of Adoption of New Executive Limitations Policy EL-11: School Safety
Purpose: To consider adoption of a new Executive Limitations policy as reviewed by the Board at the May 19, 2025, meeting

Attachments: (2)

EL-11 NEW Board Policy second reading and adoption background 6-2-25

5/29/2025 at 4:24 PM
EL-11 NEW___ School Safety 2025 (2)

5/29/2025 at 4:24 PM

11.8. Second Reading and Consideration of Adoption of New Executive Limitations Policy EL-14: Staff Evaluation
Purpose: To consider adoption of a new Executive Limitations policy as reviewed by the Board at the May 19, 2025, meeting

Attachments: (2)

EL-14 NEW Board Policy second reading and adoption background 6-2-25

5/29/2025 at 4:26 PM
EL-14 NEW ___ Staff Evaluation 2025 (2)

5/29/2025 at 4:26 PM

12. Board Member Updates/ Comments/Debrief -
Pursuant to Policies: GP-1; GP-2; EL-4

Description:

Board Member Updates
Meeting Review

Attachments: (1)

Board update 6-2-25

5/29/2025 at 5:48 PM

13. Plan for Future Meetings

Description:

Budget Adoption - June 16
End of Year Data Report - June 16
Board Business Meeting - August 11
CASB Annual Convention - December 11-13

Plan for future workshops

Board Retreat - Review District Strategic Plan and Priority Discussion - August 12
Board Policy Monitoring Workshop - TBD
Workshops - TBD

Coffee with the Board - Off the Beaten Path Bookstore

TBD

November 4, 2025 Election Timeline

Call for Nominations - Petitions available for candidates - August 6
Petitions Due to DEO - with required signatures and documents - August 29
Cancellation of Election by SSSD (if applicable) - September 2
Election Day - November 4
Oath of Office - between November 5 and December 5
Board Organizational Meeting - between November 5 and December 11

14. Adjourn Business Meeting

June 2, 2025 at 4:00 PM - Workshop and Business Meeting

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