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August 9, 2021 at 4:30 PM - Business Meeting

Agenda
1. Business Meeting - Call to Order 4:30 pm
2. Pledge of Allegiance
3. Roll Call
4. Agenda Review - Approval of Agenda
5. Consent Agenda Items -                                                              
Pursuant to Policies: EL-7: Treatment of Students, Parents and Community; EL-8: Staff Hiring and Treatment; EL-4: Communication and Counsel to the Board; GP-1; GP-2
5.1. Retirement
Attachments: (1)
5.2. Employment
Attachments: (1)
5.3. Resignations
Attachments: (1)
5.4. Substitute Teachers 2021-22
Attachments: (1)
5.5. Substitute Paraprofessionals 2021-22
Attachments: (1)
6. Approval of Minutes
  Pursuant to Policies: EL-7; GP-1: Governance Commitment; GP-2
 
Description: 
  • June 28, 2021 Board of Education Business Meeting
  • July 22, 2021 Board of Education Workshop
Attachments: (3)
7. Action Item
Pursuant to Strategic Plan and Policies: GP-1: Governance Commitment ; GP-2: Board Job Description; EL-4
7.1. Consideration of Adoption of Resolution 2021-08-01 to Renew the Intergovernmental Agreement Concerning the Coordinated Election to be held on November 2, 2021 and Appoint a Designated Election Official 
Purpose: To consider the adoption of a resolution to renew the Intergovernmental Agreement for the Coordinated Election to be held November 2, 2021 and appoint a designated election official; renewal of IGA is due to Routt County by August 24
8. Community Comments    5:30 pm Approximate Time                                             
Pursuant to Policies: GP-1: Governance Commitment; EL-7: Treatment of Students, Parents and Community; GP-15: Public Comment and Agenda Items at Board Meetings; GP-15-R: Regulations for Public Comment at Board Meetings. 

Board Chair will call for Community Comment(s) relating to items/issues not on the current agenda. The Board Chair will begin by reading this statement: "Any members of the public wishing to speak about issues not on the current agenda are requested to fill in the speaking log providing your name, address, and who you are representing."
Description: 
  • Comments are limited to 3 minutes. If four or more people wish to address the board on a single topic, the board may allot 10 minutes for a collective view and no more than 15 minutes. 
  • Your comments must begin with stating your name and who you are representing.
  • No action shall be taken during this portion of the meeting. Any public comment requiring additional discussion or action by the Board must be placed on a future agenda.
Attachments: (1)
9. Reports and Communications
Pursuant to Policies: EL-4; GP-1;GP-2; GP-10: Handling Concerns Raised by Parents, Community Members and Staff Members and SSSD Strategic Plan
 
Description: 
  • Construction/Facilities Update - Dynamic Program Management Rep Colleen Kaneda
  • FY22 Operations Back to School - District Administrators
  • COVID Protocols, Procedures and Public Orders - Superintendent Brad Meeks 
Reports and Communications Action: Acknowledge Receipt of Reports and Communications as presented by the Administration Team and the superintendent
Attachments: (3)
10. Governance Process Policy Review
Pursuant to Policy: GP-14: Development and Revisions of Board Policy; GP-1; GP-2
Description: 
  • GP-19: School Board Meetings
  • GP-19-A: Electronic Participation in School Board Meetings
  • GP-8-E: Governance Action Plan
11. Board Member Discussion
Pursuant to Policies: GP-1; GP-2; EL-4
Description: 
  • Board/Community Outreach - Topics, Schedule, List of Community Groups, etc
Attachments: (1)
12. Board Member Updates/ Comments/Debrief  -                     
Pursuant to Policies: GP-1; GP-2; EL-4
Description: 
  • Board Member Updates
  • Meeting Review
Attachments: (1)
13. Plan for Future Meetings                                    
Description: 
 
  • Administrative Unit Resolution - August 30
  • Task Force Presentation - August 30
  • Attendance Boundary Revision - September
  • Transportation Authority Presentation - September
  • Swear in New Board Directors - November 15 (no later than Dec 3)
  • Election of Board Officers - November 15 (no later than Dec 9)
  • Board  Governance Process and Executive Limitations Policy Review - ongoing
Plan for future workshops
  • Potential Board Candidates Question & Answer Session - September
2021 Election - Important Dates to Remember
  • First Call for Nominations for Board Seats - August 4
  • Election Resolution due to Routt County Clerk - August 24
  • Candidates Petitions due to District Election Official - August 27
  • Election Day - November 2
  • CASB Annual Conference December 2-4
  • New Board Swear-in by December 3
  • Organizational Meeting to elect officers by December 9

 
14. Executive Session
Pursuant to Policy: EL-4: Communication and Counsel to the Board
The Board will meet in executive session for the purpose of considering the following matters: 
Description: 
  • the potential sale or transfer of real property owned by the District, pursuant to C.R.S. Section 24-6-402(4)(a)
  • to receive legal advice and the opinion of the District's legal counsel on specific legal questions including the Board's authority and procedures for the potential sale of real property pursuant to C.R.S. Section 24-6-402(4)(b)
15. Adjourn Business Meeting                                                  

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