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January 19, 2021 at 6:30 PM - Regular Meeting

1) Roll Call, Establishment of Quorum, Call to Order, Pledge of Allegiance, Prayer
Presenter:  Bill Childress
2) Open Forum/Public Comment
Presenter:  Bill Childress
Description:  To address the board during a regular board meeting, speakers must sign the "Request to Address Trustees" form and return to the Superintendent Secretary before the meeting begins. During the public comments portion of the agenda, the registered speaker will be allowed to address the board.
To address the board, each speaker should follow these guidelines:
  • Speakers should first state their name upon addressing the board.
  • Speakers are limited to five minutes to make comments.
  • Copies of presentations, if present, should be made available to all trustees and the superintendent.
  • Board policy prohibits the discussion of complaints against District employees during an open forum.
3) Consent Agenda
Presenter:  Bill Childress
3)A) Approve Minutes
3)B) Budget Amendments
Description:  The budget amendments stated are related to the one time payment for employees in December.
3)C) Approve payment of bills
4) School Board Appreciation Month 2021--Navigating to Success!
Presenter:  Tami Vardy
Description:  Governor Greg Abbott has declared January 2021 as School Board Recognition Month as a tribute to the hard-working school board members who play such an important role in our communities and schools. Although showing appreciation should be a year-round process, taking advantage of the designated month ensures that these important people receive some of the thanks they deserve.
5) Policy Considerations
Presenter:  Tami Vardy
Description:  We will have the first readings for the TASB 116 Update. Approval for this update will come for vote in February.

We will have second reading for the nepotism policy and will ask for motion to approve.
5)A) TASB Polcy 116 Update
Presenter:  Tami Vardy
5)B) Nepotism Policy
Presenter:  Tami Vardy
Description:  This is the second reading of this policy. We have an approved DBE (LEGAL) policy. DBE(LOCAL) will establish a Boyd ISD district approved policy.
6) Prospering Pals Interlocal Agreement
Presenter:  Tami Vardy
Description:  This request is from our co-op food services coorinator Shelly Lasser.

Prospering Pals Purchasing Cooperative organizes and administers the child nutrition cooperative purchasing for CE’s located in the state of Texas.  Authority for such service is granted by Section 8.053 of the Texas Education Code, Chapter 791 of the Texas Government Code, and Chapter 271, Subchapter

F, of the Texas Local Government Code.  The goal of the cooperative is to obtain substantial savings on food service items through volume purchasing.  Prospering Pals does not charge a membership fee.

7) Board Resolution Consideration to Continue Emergency Paid Sick Leave
Presenter:  Tami Vardy
Description:  Families First Coronavirus Response Act (FFCRA or Act) --Expanded Family and Medical Leave--The federal unfunded mandate provided protection for employees and ended on December 31, 2020. Employers may decide to cease or continue to provide this protection for staff in relation to COVID 19. We are requesting that BISD extend the time for this leave through the 20-21 school year for all staff.

8) Vendor Contract Considerations
Presenter:  Tami Vardy
Description:  We ask the board to consider contracts that affect district operations.
8)A) SRO Contract
Presenter:  Tami Vardy
Description:  Dr. Vardy has in hand a mutully agreeable contract with the CIty of Boyd to secure a 3-year SRO contract. 
9) HVAC Process for Consideration
Presenter:  Tami Vardy
Description:  The board will consider which method to use as we look at a scope of work to replace HVAC and lighting. 

The main differences between the two delivery methods are as follows:

Design-build is a method of project delivery in which one entity works under a single contract with the ISD to provide design and construction services. One entity, one contract, one unified flow of work from initial concept through completion.

Competitve Sealed Proposal is a method of product delivery in which the ISD will hire out the various contractors and sub contractors. In utilizing this method, an archetict and engineer will first have to be hired by the ISD per Gov. Code 1001.047. After that, the ISD can enter into agreement with the various contractors after the scope of work is developed. The ISD serves as project manager.
10) Boyd ISD Fundraising Process
Presenter:  Tami Vardy
Description:  BISD has developed a fundraising process for district entities that wish to generate funds outside of budget provided funding. The process is up for board approval.
11) Cadence of Accountability Process
Presenter:  Tami Vardy
Description:  Dr. Vardy will outline the COA Process of accountability for all district campuses and departments to assure goals are attained. Campus principals will present their individual Plan on a Page goals that support Vision 2025.

In addition, HB 3 Goal Adoption will be presented to the board for approval.
11)A) House Bill 3 Board Goal Adoption
Description:  Our COA process has allowed us to be in compliance with HB 3 requirements. This agenda item is to formally adopt the 3 goals mandated by HB 3.
12) Reports
12)A) Superintendent
12)B) Assistant Superintendent
12)C) Chief Financial Oficer
12)D) Chief Innovation Officer
12)E) Director of Maintenance, Operations, & Security
13) Closed Session - Pursuant to Texas Government Code Sections §551.071, to consult with the District's attorney, in person or by phone, on a matter in which the duty of the attorney to the District under the Texas Disciplinary Rules of Professional Conduct of the State Bar of Texas clearly conflicts with Chapter 551 of the Texas Local Government Code. 

Pursuant to Texas Government Code Sections §551.074 for the purpose of considering the appointment, employment, evaluation, reassignment, duties, discipline, or dismissal of a public officer, employee, or to hear complaints or charges against a public officer or employee. 
13)A) AT&T Cell Tower Contract
Presenter:  Tami Vardy
Description:  AT&T is requesting the use of BISD land to add a cell tower to our community. The distric will be paid for the 99 year lease.
13)B) Superintendent Evaluation
14) Action Resulting from Closed/Executive Session
15) Adjournment

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