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May 10, 2022 at 7:00 PM - Regular Meeting

Agenda
I. Join the Meeting Remotely
Description:  The public is invited to attend the meeting remotely. Information to join the meeting is below. Join from a PC, Mac, iPad, phone, or android device.
If you would like to address the Board of Education, please send your written comments to addresstheBoE@d91.net by 5:00 pm on the evening of the meeting. Please include your name as part of your remarks.
II. Roll Call
III. Call to Order
IV. Pledge
V. Communications
V.A. D91 Parent Teacher Organization (PTO)
V.B. D91 Foundation
V.C. D91 Parent Athletic Association (PAA)
V.D. Invitation to Address the Board of Education
Description:  Per Policy 2:230 Public Comments at Board of Education Meetings and Petitions to the Board 
At each regular and special open meeting, the members of the public and District employees may comment on or ask questions of the Board, subject to reasonable constraints. 
The individuals appearing before the Board are expected to follow these guidelines: 
  1. Such a person shall submit a request in writing to the Board Secretary to address the Board. Such a request shall be received at least five (5) working days prior to the Board meeting and shall include said reason for the request.
  2. At the meeting, a person who has complied with number 1 above shall inform the Board Secretary of his/her presence at the meeting.
  3. Address the Board only at the appropriate time as indicated on the agenda and when recognized by the Board President.
  4. Identify oneself and be brief. Ordinarily, such comments shall be limited to five minutes.  In unusual circumstances, and when an individual has made a request in advance to speak for a longer period of time, the individual may be allowed to speak for more than five minutes. 
  5. The Board President may shorten or lengthen an individual’s opportunity to speak.  The President may also deny an individual the opportunity if the individual has previously addressed the Board on the same subject within the past 2 months. 
  6. The Board President shall have the authority to determine procedural matters regarding public participation not otherwise defined in Board of Education policy. 
  7. Conduct oneself with respect and civility toward others and otherwise abide by Board policy, 8:30, Visitors to and Conduct on School Property. 
Petitions or written correspondence to the Board shall be presented to the Board of Education in the next regular Board packet unless the Superintendent deems the matter to be urgent. 
 
VI. Staff Recognition
Description: 

Tuesday evening, we will recognize/honor Mrs. Sarah Randolph who will be retiring at the end of the school year.

Mrs. Randolph has been invited to attend Tuesday’s meeting so board members can express their best wishes and gratitude for their dedication to the district. The board president will say a few words about her and present each with a gift from the Board of Education.  

VII. Student Recognition
Description: 

This month the board of education will be recognizing the KG students of the month and the KG Drama club.

In addition, we will be recognizing seventh-grade student, Rebecca Ramirez, who was selected by Mr. Steve Kost for a video interview that will be shared upon Mr. Kost’s visit to the Library of Congress in June of 2022 for the Veterans History Project.

VIII. Approval of Consent Agenda
The Consent Agenda is a list of routine non-controversial items, which do not require further discussion and which are approved with one motion and one roll call vote. It is an effective procedure to handle routine matters on the agenda expeditiously. All consent items shall be listed with an asterisk(*) and will be enacted with one motion. However, any member of the Board of Education may request that an item be withdrawn from the Consent Agenda and discussed in its regular order.
VIII.A. Approval of Minutes *
VIII.A.1. March 10 Special Meeting
VIII.A.2. March 14 Special Meeting
VIII.A.3. March 24 Special Meeting
VIII.A.4. April 12 Regular Meeting
VIII.B. Approval of Financial Reports 
VIII.B.1. Payment of Bills (online)*
Attachments: (1)
VIII.B.2. Monthly Financial Reports (on-line)*
Attachments: (3)
VIII.B.3. Activity Accounts*
Attachments: (2)
VIII.B.4. Treasurer's Report*
Attachments: (1)
VIII.B.5. Investment Report*
Attachments: (1)
VIII.B.6. Flexible Spending Account*
Attachments: (1)
VIII.C. FOIA Report *
Description:  We have not received any requests for information under the Freedom of Information Act since the April 2022  meeting of the Board of Education.
VIII.D. Suspension Report *
Description:  Attached is the suspension report for Kelvin Grove for the month of April 2022.  There were no suspensions at Milne Grove for the month of April.
IX. Board Reports/Discussion Items
IX.A. Joint Annual Conference
Description: 

Registration for the 2022 Joint Annual Conference is expected to open on Monday, June 6, 2022. The conference is scheduled for November 18-20. 

Please review your calendar and let me know on Tuesday evening if you will be attending the conference and if you will be staying in Chicago. This will allow Mrs. Melber to register members as soon as possible when registration opens.

X. Reports of the Superintendent
X.A. FY22 Budget Amendment
Description: 

In April, the Board approved posting the required notice regarding the budget hearing in June and putting an amended budget on review for 30 days.  The budget amendment files will be available on our district website's main page.

I am working on the budget amendment to reflect all known revenue updates and expected expenditures for FY22. I have attached a copy of the budget amendment and account details showing the changes by account. I will walk members through the changes. Members will have until the June meeting to review the amendment. If any member has questions, please contact me before the June meeting.

At the June 7, 2022 meeting, after a budget hearing is held, it will be recommended that the budget amendment be approved.

Attachments: (3)
X.B. Health Insurance Rates for 2022-2023
Description: 

The Lincolnway Insurance Cooperative trustees met and determined the rates for the 2022-2023 school year. There will be some changes in rates, which can be found below. 

VSP Vision Plan - no rate change

Life & AD&D - no rate change

Dental - renewal rates pending (released in August)

Flex Spending Accounts (FSA) - looking to move to a zero fee plan that is sponsored through a partnership between the Illinois Association of School Administrators and AFLAC

HMO & PPO Health Insurance - 9.5% rate increase 

The rate increases for health insurance were shared with the D91 Teachers’ Association when they were learned in March.

X.C. June 2021 Resolution Update
Description: 

At the June 2021 board meeting, there were two resolutions that were approved to move the following funds:

  • Abatement of $14,600 from Working Cash to Tort Cash.  Given this is an abatement, this was a one-time transfer, and no money needed to be transferred back.

  • Transfer of $150,569 from Working Cash to Debt Service.  This transfer will be reversed in the amended budget following the collection of the tax levy funds.

  • Transfer of $43,784 from Working Cash to Tort Cash.  This transfer will also be reversed in the amended budget following the collection of tax levy funds.

X.D. Math Audit Update
Description:  On Tuesday evening, Ms. Rae will provide an update to the board on the math program audit, including the next steps for the district.
X.E. D91 Committee Updates
Description: 

This past week, we convened two D91 committee meetings: the Wellness Committee (Tuesday, May 3rd) and the Threat Assessment Committee (Thursday, May 5th).

On Tuesday night, Mrs. Koziol will provide a verbal update on the Wellness Committee and Mr. Jennings will provide a verbal update on the Threat Assessment Committee. 

XI. Action Items
XI.A. Student Chromebook Purchase
Description: 

Recommendation: 

Approve the purchase of CTL PX11 and PX14e Chromebooks based on the quantities specified to support the student device refresh cycle for students in grades K-1.

Background:

We would like to recommend the purchase of CTL PX11/14E Chromebooks for this replacement cycle. We will be purchasing ~160 11inch and ~16 14-inch devices to replace the ones we have aging out this summer. The cost will be $50,272, which falls within the rough budget of $56k for this replacement cycle. 

We solicited bids from several companies and got back quotes for devices from CTL, HP, and Dell. Of the opinions provided, I believe the CTL devices are the best choice due to the extended end-of-life (EOL) date compared to the competition and they include newer CPUs and Wi-Fi standards. Since these devices will serve K-1, we believe the extended EOL date is a good bonus since they normally see less wear and tear vs Chromebooks that are more heavily used in the later grades. 

While these devices are not the strictly cheapest option, the cost per year per device puts them in a competitive position.  Below are the main comparisons between the models we were quoted:

 

Model

CPU

RAM

Storage

Wifi

AOE

Years of use

 

Edu Lic $

Device $

$/Per

$/Year

Sub Total

Total

CTL

PX11E 4/32

N4500

4

32

AX

June 2029

7

 

32

250

282

40.29

45120

 

CTL

PX14E 14" HD

N4500

4

64

AX

June 2029

7

14in

32

290

322

46.00

5152

50272

DELL

3100

N4020

4

32

AC

Jun 2027

5

 

32

242

274

54.80

43840

 

DELL

5400

4305U

4

64

AC

Aug 2026

4

14in

32

435

467

116.75

6960

50800

HP

11MK G9

MT8183

4

32

AC

Jun 2028

6

 

32

214

246

41.00

39360

 

HP

14 G6

N4020

4

32

AC

Jun 2027

5

14in

32

269

301

60.20

4304

43664

XI.B. Approval of Architect Firm
Description:  Attached you will find a letter from Mr. Pierson with the recommendation for DLA Architects as our next architect for District 91.  We can share more information on Tuesday night about the search process and how we narrowed it down to our recommendation.
XI.C. Industrial Appraisal
Description:  Attached you will find a letter from Mr. Pierson with the recommendation for Industrial Appraisal along with their proposal.  A verbal overview will be provided prior to approval.
XI.D. ESSA Consolidated District Plan (CDP)
Description:  RECOMMENDATION

Approval of the Consolidated District Plan for FY23.

BACKGROUND

I have included a copy of the FY23 CDP for approval. This is a consolidated plan for federal grants we apply for each year including Title I, Title II, Title IV, IDEA Part B Flow-Through, IDEA - CEIS, and IDEA Part B Preschool.  This plan must be approved by each district’s Board of Education before we can submit our individual federal grants for FY23.

It is recommended that the Board of Education approve the Consolidated District Plan as presented for FY23.
 
XI.E. Personnel Report
Description: 
XI.F. IESA Membership Renewal
Description: 

BACKGROUND:

The Illinois Elementary School Association (IESA) has provided D91 student athletes with an opportunity to compete at the state level. It has also established standards for all members of athletic teams to follow throughout their season.

It is recommended that the Board of Education approve the IESA membership for the student athletic groups listed below, for the 2022-2023 school year at a cost of $1,100.00. 

 

Activity

Fee

8 Girls Basketball

$65

7 Girls Basketball

$65

8 Boys Basketball

$65

7 Boys Basketball

$65

8 Girls Volleyball

$65

7 Girls Volleyball

$65

8 Boys Track

$70

7 Boys Track

$70

8 Girls Track

$70

7 Girls Track

$70

Boys Baseball

$65

Girls Softball

$65

Annual Membership Dues

$300

Total

$1,100

XI.G. Employment of Assignment Chair
Description: 

BACKGROUND

Eight years ago, the board approved, in the absence of a full-time athletic director, the position of assignment chair to oversee the scheduling of all referees for athletic competitions played at home. Mr. Mondrella was hired to fill this position and has done an excellent job each year. 

It is recommended that the Board of Education employ Mr. Mondrella as the assignment chair for the 2022-2023 school year at the rate of $80.00 per each of the six athletic sports seasons ($480.00).

XI.H. Tentative Summer Camps 
Description: 

There are two additional summer camps that we would like to run at Kelvin Grove:
 

Boys & Girls Volleyball Camp 

Dates: July 25-28, 2022

August 1-4, 2022

Time: 12:00-2:30pm

 

Tech Camp

Dates: August 1-4, 2022

Time: 9-11 am

XII. Informational Items
XII.A. Correspondence
XII.B. Legislative Report
XII.C. Upcoming Dates
XIII. Closed Session
  • The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [1] However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance the [the Open Meetings Act].  5 ILCS 120/2(c)(1), as amended by P.A. 99-646
  • Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees. 5 ILC 120/2(c)(2).
XIV. Adjournment

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