I. Roll Call

II. Call to Order

III. Public Hearing - FY23 Budget Amendment

Description: A Board of Education may amend the district budget by following the same procedures required for adopting a budget (notice, budget on display, hearing). We have met all of these requirements.

The budget amendment recommended for adoption reflects the following:

                                                              Original Budget                                    Budget Amendment
Fund                                                 Estimated Fund Balance                                Estimated Fund Balance
                                                          June 30, 2023                                                 June 30, 2023

Education                                         $6,202,774                                                      $5,960,974
Operation & Maintenance               $184,537                                                         $390,102
Debt Service                                     $138,209                                                         $114,815
Transportation                                  $181,397                                                         $251,537
Retirement/SS                                  $375,477                                                         $376,680
Capital Projects                                $53,477                                                          $53,477
Working Cash                                  $423,617                                                         $424,637
Tort                                                   $27,460                                                           $27,853
Fire Prev. /Safety $33,584                                                           $33,107

TOTAL $7,620,532 $7,633,182

IV. Pledge

V. Communications

V.A. D91 Parent Teacher Organization (PTO)

V.B. D91 Foundation

V.C. D91 Parent Athletic Association (PAA)

V.D. Invitation to Address the Board of Education

Description: Per Policy 2:230 Public Comments at Board of Education Meetings and Petitions to the Board
At each regular and special open meeting, the members of the public and District employees may comment on or ask questions of the Board, subject to reasonable constraints.
The individuals appearing before the Board are expected to follow these guidelines:

Such a person shall submit a request in writing to the Board Secretary to address the Board. Such a request shall be received at least five (5) working days prior to the Board meeting and shall include said reason for the request.
At the meeting, a person who has complied with number 1 above shall inform the Board Secretary of his/her presence at the meeting.
Address the Board only at the appropriate time as indicated on the agenda and when recognized by the Board President.
Identify oneself and be brief. Ordinarily, such comments shall be limited to five minutes. In unusual circumstances, and when an individual has made a request in advance to speak for a longer period of time, the individual may be allowed to speak for more than five minutes.
The Board President may shorten or lengthen an individual’s opportunity to speak. The President may also deny an individual the opportunity if the individual has previously addressed the Board on the same subject within the past 2 months.
The Board President shall have the authority to determine procedural matters regarding public participation not otherwise defined in Board of Education policy.
Conduct oneself with respect and civility toward others and otherwise abide by Board policy, 8:30, Visitors to and Conduct on School Property.

Petitions or written correspondence to the Board shall be presented to the Board of Education in the next regular Board packet unless the Superintendent deems the matter to be urgent.

VI. Student Recognition

Description:

We would like to digitally highlight our KGTV students on a great opportunity they were fortunate to participate in this May. Here is more information on the event and students:

KGTV students were selected to participate in the Students for Innovation Advocacy Day on May 10th. Students presented the KGTV technology and production process at the Capitol Building in Springfield. The Illinois Digital Educators Alliance (IDEA) sponsored this event that showcased KG students' hard work as they represented District 91.

KGTV is co-sponsored by Dianna Skoczek and Sharon Bruemmer. Students selected to participate were:

Bruce Bahnsen
Logan Bolte
Abigail Golob
Mikolaj Mrowca
Berkley Wilson
Alex Yarbrough
Liliana Zec
Andrew Zeiger
Mason Ziegler

KGTV's YouTube Channel can be accessed at https://www.youtube.com/@kgtv91

The presentation and pictures from the event are attached

VII. Approval of Consent Agenda
The Consent Agenda is a list of routine non-controversial items, which do not require further discussion and which are approved with one motion and one roll call vote. It is an effective procedure to handle routine matters on the agenda expeditiously. All consent items shall be listed with an asterisk(*) and will be enacted with one motion. However, any member of the Board of Education may request that an item be withdrawn from the Consent Agenda and discussed in its regular order.

VII.A. Approval of Minutes *

VII.B. Approval of Financial Reports

VII.B.1. Payment of Bills (online)*

VII.B.2. Monthly Financial Reports (on-line)*

VII.B.3. Activity Accounts*

VII.B.4. Treasurer's Report*

VII.B.5. Investment Report*

VII.B.6. Flexible Spending Account*

VII.C. FOIA Report *

Description:

We received one request for information under the Freedom of Information Act since the May board meeting. Attached is the FOIA request along with the responses and documentation.

VII.D. Suspension Report *

Description: Attached are the suspension reports for Kelvin Grove and Milne Grove for the month of May 2023.

VIII. Board Reports/Discussion Items

VIII.A. First Read of Board Policies

Description:

Below is a list of revised/new/updated policies and exhibits that are being brought to the Board of Education for a first reading as a part of the August meeting:

Please look over the included update memo and the policies. Changes will be made as the Board deems necessary and submitted for official Board approval as part of the September board meeting. Prior to the approval the board will review and discuss during the Committee of the Whole discussion in September.

VIII.B. MG Referendum Planning

Description: On Tuesday evening, Dr. Wilkey will provide an update on the MG renovation discussions with the architect. This will also include a discussion to possibly hold a July Committee of the Whole meeting to review architect plan options to be finalized in August so bid specs and blueprints can be developed for opening the bid in October.

IX. Reports of the Superintendent

IX.A. MG Reading Program Update

Description:

BACKGROUND

Tuesday evening, Mrs. Bolte and Mrs. Visser will provide a brief update on the reading support services that have been provided this past school year and will continue again for the 2023-24 school year through the use of ESSER funding.

IX.B. PMA Investments Update

Description:

As you are aware, our district operates on a cash basis. Through the financial management support we receive with PMA, they do an analysis of our cash flow throughout the year to determine if/when we will have additional cash on hand that can be invested to earn some interest instead of leaving it sit in the bank. Per the cash flow analysis and investment plan, the district will be investing as follows:


Maturity Date	Amount	Investment	Rate
10/05/23	$400,000.00	Treasury Bill	5.12%
10/26/23	$200,000.00	Treasury Bill	5.27%
11/09/23	$400,000.00	FDIC CD (Libertyville Bank and Trust)	5.19%
11/21/23	$200,000.00	FDIC CDs (Western Alliance Bank & Preferred Bank)	5.22%
11/30/23	$200,000.00	Treasury Note	5.11%
12/07/23	$400,000.00	FDIC CDs (Hinsdale Bank & Trust, Lake Forrest Bank & Trust)	5.15%
12/15/23	$200,000.00	Treasury Note	5.11%
12/21/23	$600,000.00	FDIC CDs (Crystal Lake Bank & Trust, Barrington Bank & Trust, Beverly Bank & Trust)	5.15%
	$2,600,000.00

The estimated interest earned from the treasuries is $22,773 and $43,545.01 from the CDs, for approximate total interest earnings of $66,318.01. Recently we invested $3.6 million between February and September of 2023 with approximate total interest earnings of $$74,378. This money is typically not anticipated in our revenue budget and will get adjusted to our final account balances at the end of each fiscal year.

IX.C. Curriculum Update

Description:

BACKGROUND

Tuesday evening, Dr. Rae will provide a brief update on curriculum work that is happening at both buildings.

IX.D. Health Life Safety Inspection

Description: The regional office of education completed the annual health life safety inspection report for both schools this past May. There were no violations found. Enclosed you will find a copy of the inspection letters and my response to the Regional Office of Education.

X. Closed Session

Description:

The appointment, employment, compensation, discipline, performance, or dismissal of specific employees of the District or legal counsel for the District, including hearing testimony on a complaint lodged against an employee or against legal counsel for the District to determine its validity. [1] However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance the [the Open Meetings Act]. 5 ILCS 120/2(c)(1), as amended by P.A. 99-646
Collective negotiating matters between the District and its employees or their representatives, or deliberations concerning salary schedules for the one or more classes of employees. 5 ILC 120/2(c)(2).

XI. Action Items

XI.A. Accept Donations

Description: RECOMMENDATION

Accept the donation of a grant from Walmart, books for the Milne Grove library, and various items for the Makers Space in the Kelvin Grove LRC.

BACKGROUND

Attached you will find information on various donations for our LRCs, including a $1500 grant from Walmart that Mrs. Bruemmer applied for to add resources to the KG LRC.

XI.B. 2022-2023 Budget Amendment

Description: RECOMMENDATION

To adopt/approve the 2022-2023 budget amendment as presented.

BACKGROUND

In April, the Board approved putting an Amended Budget on review for 30 days and posting the required notice regarding the budget hearing this month. The tentative budget amendment was reviewed in May and put on public display. All changes made have been recorded and presented as a part of the budget hearing.

It is recommended the Board of Education adopt the proposed budget amendment for the 2023 fiscal school year as presented.

XI.C. 2023-2024 Board Meeting Dates

Description: Recommendation to approve the 2023-24 Board of Education Public Calendar as discussed at the May reorganization meeting.

XI.D. Property/Casualty/Sudent Activity/Fiduciary/Cyber Insurance Renewal

Description:

RECOMMENDATION

Approve renewal with Collective Liability Insurance Cooperative (CLIC) for 2023-2024 Property/Casualty, Cyber Liability/Identity Theft, Fiduciary Liability, School Board Legal Liability, Pollution Liability, and Student Accident Insurance.

BACKGROUND

In May we received our annual premium updates from our Collective Liability Insurance Cooperative. Attached you will find a breakdown that demonstrates the changes in premiums for each type of insurance we carry, which show a final annual premium increase of 10.2% from FY23 to FY24. The total cost for FY23 was $44,959 and will be $49,545 for the FY24 year.

The fiduciary liability insurance will remain unchanged from FY23 to FY24 in the amount of $2,150.

It is recommended the Board of Education approve the renewal with Collective Liability Insurance Cooperative (CLIC) for Property/Casualty, Cyber Liability/Identity Theft, Fiduciary Liability, School Board Legal Liability, Pollution Liability, and Student Accident Insurance for a total premium of $51,695 for FY24.

XI.E. Building Use Rate for 2023-2024

Description:

RECOMMENDATION

The Board of Education will establish the building use rates to remain the same for 2023-2024 as they have been for the last two years.

BACKGROUND

The last several years the Board has decided to maintain the building use rates as shown below:

Class I Organizations - the building fee is waived.
Class II Organizations - building fee is waived when a custodian is on duty.
Class III Organizations -the building fee is $50.00/hr.
Class IV Organizations - the building fee is $100.00/hr.

Board Policy #8:20 states that the Board will evaluate and establish the building use rate annually. For the past several years, the district has not charged the District 91 Parent Athletic Association (D91PAA) a building use fee for the two weekends of the Holiday Tournament and has allowed the association to reimburse the District the cost for one custodian to open and close the building each day of the tournament and assist with any last-minute details and cleanup needs. Similar arrangements have been made with the PTO and the D91 Foundation.

We currently do not have any non-affiliated organizations renting building space.

It is recommended that the building use rates for FY24 remain the same since FY22 with D91PAA, PTO, and D91 Foundation being permitted to pay the district for a custodian, as needed, instead of paying a building use fee.

XI.F. Authorize Superintendent to Add Class Sections and Hire Personnel as Needed

Description:

RECOMMENDATION:

Authorize the Superintendent to add class sections and hire personnel as needed for the start of the 2023-2024 school year.

BACKGROUND:

We will be registering students throughout the summer months. I am requesting that the Board provide the Superintendent the authority to add class sections and hire personnel as needed throughout the summer. Sections will only be added if needed (i.e., the class size exceeds the board’s recommendation, or the administration believes that the class size is so large it will impede students’ ability to learn in the classroom). Members will be kept abreast of class size changes throughout the summer. All hires will be brought to the Board as part of a regular meeting since there will be a July meeting this year.

It is recommended that the Board of Education authorize the Superintendent to add class sections and hire personnel based on guidelines established by the Board of Education.

XI.G. Estimated July Accounts Payable

Description:

RECOMMENDATION

To approve the payment of accounts payable for the month of July, 2023, up to $450,000.

BACKGROUND

Since we will not be holding a July meeting, I am asking the Board to approve the payment of all bills due in July prior to the August meeting. The estimated expenditures for July would include the normal monthly bills, bills for facility work, grant expenditures, student consumables, curriculum resources, software licenses, purchased services, and general office supplies.

It is recommended the Board of Education approve the payment of accounts payable for July up to $450,000.

XI.H. Estimated July Payroll

Description:

RECOMMENDATION

To approve the estimated July payrolls.

BACKGROUND

I am asking the Board to approve in advance, payment of the July payroll, including health insurance premiums, federal and state taxes, IMRF, THIS, and TRS contributions.

It is recommended that the Board of Education approve payment of the July payroll estimated at $142,000.

XI.I. Processing of All Summer Purchase Orders

Description:

RECOMMENDATION

Approval to process all summer purchase orders.

BACKGROUND

Each summer, we purchase all needed consumables, textbooks, supplies, etc. for the upcoming school year. This year is no different. Requisitions are being completed and purchase orders will be sent to vendors at the end of June.

It is recommended the Board of Education approve the processing of all summer purchase orders approved by the Superintendent.

XI.J. Personnel Report

Description:

XI.K. Multi-Year Contract Rates for FY24

Description:

RECOMMENDATION

A recommendation will be made following closed session on Tuesday night.

BACKGROUND
Tuesday evening as a part of the closed session we will discuss the FY24 rates for individual multi-year contracts. None of these individuals are eligible for overtime or increasing their salary during the year since they are on a contract for services. The hours put in can go above and beyond the normal work hours to get the job done.

Individuals with multi-year contracts are:

John Jennings
Bryan Kincaid
Jaime Koziol
Jim Pierson
Erin Rae

The recommendation for multi-year contract rate increases for FY24 will be provided after the closed session discussion.

XI.L. Continued Employment of Support Staff and FY24 Rates

Description:

RECOMMENDATION

Continued employment of the listed support staff for the 2023-2024 school year at the established rates to meet the minimum wage requirements while honoring the years of service in the district.

BACKGROUND

Tuesday evening, as a part of the closed session, we will discuss the proposed non-certified staff rate increases. I am recommending that the Board approve a rate increase that will be discussed to be in compliance with the minimum wage requirements while also honoring years of service in the district.

It is recommended that the Board continue the employment of the support staff listed in the attachment provided during the closed session and approve the individual rate increases as presented.

XI.M. Stipend for Treasurer, Board Secretary, and Sub Caller

Description:

RECOMMENDATION

It is recommended that the stipend amount for Treasurer, Board Secretary, and Sub Caller rates for FY 24 is increased at a rate TBD following the closed session.

BACKGROUND

Tuesday evening, as a part of the closed session, we will discuss the FY24 rates for the following stipend positions:

Treasurer
Board Secretary
Sub Caller

The recommendation for Treasurer, Board Secretary and Sub Caller rate increases for FY24 will be provided after the closed session discussion.

XI.N. MOU - HMO 4 Insurance Option for 2023-24

Description: RECOMMENDATION
Approve the Memorandum of Understanding with the Lockport Teachers Association regarding HMO4 Insurance for the 2023-24 school year.

BACKGROUND

Through the insurance committee meetings with the broker, the board and union were presented the renewal rates for the 2023-24 school year. Within those rates, the HMO 4 plan premiums were below those of the other two medical plans offered. To keep the district contribution similar to all three plans, a new contribution amount for the HMO 4 plan will be discussed in closed session and possibly voted on Tuesday evening.

XI.O. Summer Camp at KG

Description: There is one additional summer camp that we would like to run at Kelvin Grove in July:
Summer Tech Camp:
June 31^st through August 4^th
Time: 9-11am

XI.P. Community Relations Liaison Job Description

Description: Recommendation
Approve the Community Relations Job Description and authorize the Superintendent to move forward with the posting of the position as a stipend for the 2023-24 school year.

Background
As part of the board’s current goals, the board is focused on increasing communication with our community and stakeholders of the D91 news. Through discussions that started at the board evaluation workshop in early March followed by the Finance Committee meeting a week later, the board began discussions on a job description for a Community Relations position for the district. After review of a second draft during the May board meeting, we have put together a final draft.

XII. Informational Items

XII.A. Media

XII.B. Correspondence

XII.C. Legislative Report

XII.D. Upcoming Dates

XIII. Adjournment

June 13, 2023 at 7:00 PM - Regular Meeting

BACKGROUND

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