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April 12, 2022 at 6:00 PM - Regular Meeting of the Governing Board

Agenda
I. CALL TO ORDER and PLEDGE
II. ROLL CALL
Description:  Members of the Board
Linda Yazzie - President
Claudia Jackson - Vice President
Olivia Jaquez
Craig Stuart
Debbie Shumway

Administrators
Robbie Koerperich, Superintendent
Casey Hancock
Janelle Chee
Jeri McKinnon
Kevin Fosburgh
Andrea Tomlin
Cheri Grau
Ryan Fraley
Shawn Tow
Victor Padilla
Jacob Baker
Jesus Luna-Almendariz
Ray McLaws
III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted.
Description:  Approve the minutes of the March 8, 2022 regular Governing Board meeting as presented.
IV. APPROVAL OF AGENDA
Description:  Recommendation:  Approve the agenda for the April 12, 2022 Governing Board meeting as presented.
V. CALL TO PUBLIC
V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district.  The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.

Those wishing to address the board are requested to submit their comments by one of the following methods by 10 am on Tuesday, March 8, 2022: email public comments to jsaxton@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person.
VI. REPORTS
Description: 
  • HJHS Student Council
    • Story Celebration
    • Class Competitions
    • Staff Appreciation
  • HHS Student Council
    • Mr. Roadrunner Dessert Bar
    • Mr. Roadrunner Pageant
    • Mr. Roadrunner Basketball- fundraiser
    • 8th-Grade Orientation
    • Blood Drive
  • FY21 Audit Presentation- Mr. Hancock
  • ESSER III Presentations- Principals
VII. PRINCIPALS' REPORTS- motion to approve principals' reports as presented.
VIII. OLD BUSINESS
VIII.A. GoZen Social And Emotional Learning Program- Dr. Koerperich
Description:  Hulet and Park Elementary Schools are requesting adoption of the social and emotional learning online subscription program GoZen. This online social and emotional learning program will be used with individual students in grades K-5.  It has undergone a 60-day review and is ready for final adoption.

Recommendation: Discussion and consideration to approve GoZen for final adoption. 
IX. NEW BUSINESS
IX.A. Independent Auditor’s Report FY21 & Uniform System of Financial Records Compliance Questionnaire FY21- Mr. Hancock
Description:  Dobridge and Company Certified Public Accountants have prepared the Audited Financial Statement for FY21 for the Holbrook Unified School District. The audit was conducted for the purpose of forming an opinion on the financial statement of activities and funds that collectively comprise the District’s basic financial operations. Areas of compliance range from budgeting to purchasing to governing board management. The list of non-compliant items was limited to twenty items that are being addressed by our staff. The district is in the process of making the recommended changes to bring the district into full compliance.

Recommendation: Discussion and consideration to accept the Independent Auditor’s Report and the Uniform System of Financial Records Compliance Questionnaire findings for the fiscal year ending June 30, 2021, as presented.
IX.B. Elementary and Secondary School Emergency Relief Fund III (ESSER) Grant Approval- Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board approval of the Holbrook School District ESSER III grant as presented.   The grant is included in the back-up materials.

Recommendaiton: Discussion and consideration to approve the ESSER III grant as presented.
IX.C. HUSD #3 Open Enrollment Insurance Program for SY 2022-2023- Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board approval of the SY 22-23 Open Enrollment Insurance Program.  The program outlines insurance options and the implementation of an Employee Wellness Plan as outlined in the back up materials.

Recommendation:  Discussion and consideration to approve the SY 22-23 Open Enrollment Insurance Program as outlined in the back-up materials.
IX.D. Navajo Nation Headstart Memorandum Of Understanding- Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board approval of a Memorandum of  Understanding (MOU) between the Navajo Nation Head Start Program and HUSD #3 to provide Head Start services to students within our district boundaries.  The MOU is included in the back-up materials and will be valid through June 30, 2025.

Recommendation:  Discussion and consideration to approve the Memorandum of Understanding between the Navajo Nation Head Start Program and the Holbrook School District as presented.
IX.E. Great Minds Wit and Wisdom/Geodes 60-Day Curriculum Review- Dr. Koerperich
Description:  Indian Wells Elementary is requesting a 60-day review of a new reading series called Great Minds Wit and Wisdom/Geodes.  The series will work with Fundations which IWES is currently using.  The program will be implemented in grades K-3 as a core reading program.  Funding will come from K-3 reading grants, ESSER funding and district maintenance and operations funding.  The curriculum proposal is located on the district website under 60-day review materials.

Recommendation: Discussion and consideration to approve Great Minds Wit and Wisdom/Geodes reading curriculum for a 60-day review as presented.
IX.F. HUSD #3 Open Enrollment Capacities for SY 22-23- Dr. Koerperich
Description:  Governing Board policy JFB Open Enrollment requires the district to post open enrollment capacities on the district website on an annual basis.  HUSD #3 is requesting Governing Board approval of the open enrollment administrative procedure that outlines guidelines for accepting both resident and non-resident students based on open enrollment capacities.  The administrative procedure is included in the back-up materials.

Recommendation:  Discussion and consideration to approve the open enrollment administrative procedure as presented.
IX.G. Policy GCCA Professional/Support Staff Sick Leave First Reading- Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board approval of Policy GCCA Professional/Support Staff Sick Leave.  The revision includes an update to leave buy-out for staff that voluntarily separate from district employment.   The changes include a buy-out rate increase and beginning the buy-out beginning the 4th year of service.  The policy recommendation is included in the back-up materials.  

Recommendation: Discussion and consideration to approve Policy GCCA Professional/Support Staff Sick Leave for first reading as presented.
IX.H. School Nurse Job Description- Dr. Koerperich
Description:  Indian Wells Elementary School has received a school nurse grant from the Arizona School Nurse Grant Access Program.  The grant will provide funding for a school nurse at Indian Wells Elementary School for the 2022-2023 school year.  The grant requires an updated nurse job description for HUSD #3 as presented.

Recommendation: Discussion and consideration to approve the HUSD #3 school nurse job description as presented.
IX.I. Advancement Via Individual Determination (AVID) Sole Source Provider- Dr. Koerperich
Description:  Holbrook Junior High School and Holbrook High School will be implementing the AVID program during SY 22-23.  We are requesting Governing Board approval to designate AVID as a sole source provider for the specific programs offered by AVID including professional development, materials and services provided.

Recommendation: Discussion and consideration to approve AVID as sole source provider for the AVID programs at Holbrook Junior High and Holbrook High School.
IX.J. AVID Institute Out Of State Travel July 5th-8th- Dr. Koerperich
Description:  Holbrook Junior High and Holbrook High School are requesting out of state travel for staff and administrators to attend the AVID Summer Institute in San Antonio, Texas from July 5th through the 8th.  The training will prep teachers for the implementation and continuation of AVID school-wide, AVID elective and AVID administration.  Cost of travel is written into the Elementary and Secondary Emergency Relief Funds (ESSER III) for both HJHS and HHS.  The itinerary and list of participants are included in the back-up materials.

Recommendation: Discussion and consideration to approve out of state travel for HJHS, HHS and administration to attend the AVID Institute in San Antonio, TX from July 5-8, 2022.
IX.K. Holbrook High School Senior Grad Night Committee Request- Dr.Koerperich
Description:  The Holbrook Grad Night Committee 2022 is requesting to utilize Hulet Elementary School for Grad Night 2022.  The event will be held on Friday, May 27th from 11:00 pm - 5:00 am.  The Grad Night Committee will sponsor all games and provide supervision.  The Grad Night Committee is requesting free use of the school facilities, as well as, liability coverage for the event.

Recommendation:  Discussion and consideration to approve the Holbrook Grad Night Committee to use Hulet Elementary School for the 2022 Grad Night without a facility use charge; as well as, for the district to provide liability insurance coverage.
X. Consent Agenda
X.A. Personnel
X.A.1. Support Staff Employment- Hiring
Description:  Martinez, Elena - Transportation Student Monitor 
X.A.2. Support Staff Resignation/Retirement/Termination
Description:  Font, Debbie - HJHS/SPED Retirement
Hancock, Casey - District Business Manager
X.A.3. Certified Employment-Hiring
Description:  Bartruff, Kelsey - Hulet Second Grade Teacher
Craig, Vicky - District ESI Substitute 
Craig, Vicky - Full time SPED Math Teacher for 22/23 School Year
Goza, Shawn - IWES Return to Work ESI
John, Melissa - Park/SPED Special Ed Teacher
Pedersen, Ashley - District ESI Substitute
Perkins, Holly - Hulet/SPED Special Education Teacher
Raisor, Josh - HHS SPED - Transfering to Social Studies 
Tomlinson, Dawn - HHS Math Teacher
X.A.4. Certified Resignation/Retirement/Termination
Description:  DelCollo, Angie - Hulet Resignation
Goza, Shawn - IWES Retirement
Green, Madelynn - HHS Resignation
Perkins, Kerry - Hulet Retirement
Reidhead, Kamron - HHS Resignation
Santos, Steven - Hulet/Park Resignation
Sher, Courtney - Hulet Resignation
Starkey, Chris - HHS Resignation
Starkey, Jolee - Park Resignation
 
X.A.5. Extra Duty
Description:  Gover, Bernice - IWES Afterschool Softball
King, Courtney - IWES Afterschool Basketball
Raisor, Josh - HHS Tutoring
Wilhelm, Hoby - IWES Afterschool Soccer
Williams, Lori - IWES Afterschool Soccer / Softball
 
X.A.6. Volunteers
Description:  Quezada, Jose - HJHS Soccer
X.B. Professional Leave
Description:  Madison, Jeremy - Safety Meeting, Holbrook, AZ. March 9, 2022, No cost to the district. 

Reidhead, Karalyn - Arizona Speech-Launguage-Hearing Association, Speech Professional Development , Litchfield Park, AZ. April 22-23, 2022. Cost to the district $718.06

Hancock, Casey/ Luna, Jesus/ Baker, Jacob/ Padilla, Victor/ Tow, Shawn/ Fraley, Ryan - AASBO Spring Pre-Conference & Conference, Laughlin, NV, April 6-8, 2022. Cost to the district; $3200

McLaws, Ray - AASBO Spring Pre-Conference & Conference, Laughlin, NV. April 6-8, 2022. Cost to the district; $550.

Chee, Janelle - PEL Meeting, Phoenix, AZ. May 5, 2022, Cost to the district; $85.00

McLaws, Ray - SNAAZ Industry Conference, Tucson, AZ. April 11-12, 2022.  Cost to the district; $675.75

Tow, Shawn - TAA Training, June 20-23, 2022, Flagstaff, AZ.  Cost to the district; $920.36

Williams, Lori - AD Meeting, Winslow, AZ. March 25, 2022. No cost to the district. 

Eddings, Tim - Catching up your students with disabilities PD. Phoenix, AZ. May 3, 2022. Cost to the district; $453.00.

Meeks, Jeff - ADE Leading Change Conference, Tucson, AZ. June 8-10, 2022. Cost to the district: $950.
X.C. Vouchers
X.C.1. Expense and Revolving Fund vouchers:
Description:  #2260        $89,113.97
#2261           3,121.84
#2262         62,803.49
#2263         78,338.99
#2264         14,076.55
#2265       215,436.87
#2266         48,922.01
#2267         50,775.77
#2268         74,498.07
#2269           1,739.56
#2270       155,711.29
#2271           4,210.66
#2272         85,917.11
Total       $884,666.18
X.C.2. Payroll and Expense vouchers:
Description:  #23           $692,943.77
#24             153,028.88
#25             664,729.70
Total      $1,510,702.35
 
X.C.3. Personnel Pay
Description:  Prop 301 Payment - $127,080.50
HHS Deseg Professional Development Day 2 - $11,000
Bus Driver Attraction & Retention February  2022 $3,907.50
Bus Driver Attraction & Retention March 2022 $4,550.00
Dunsmore, Sherra - Professional Development $500
Gardner, Kyle - Professional Development $500
Hunsaker, Heidi - Professional Development $500
Liddle, Monica - Holbrook High School Prop 301 $1,000
McKinnon, Jeri - Non-Contract Professional Development - $425
Tow, Nichole - Hulet/Park Recruiter Stipend $500
X.D. Fundraisers
Description:  HHS Student Council             Melicia Thompson              April 21,2022
Mr. Roadrunner Pageant                          Estimated Earnings$500-$1,000

HHS Student Council      Melicia Thompson     April 18 - May 27, 2022
Jeans for a Cause                                 Estimated Earnings $500 - $1,000

National Honor Society       Dan Mitchell       April 11 to April 18, 2022
Family Feud/Penny Wars                                    Estimated Earnings $200

Class of 2024                 Callie Jensen                   April 19-May 6, 2022
Selling flowers & candy for Teacher Appreciation Week
Estimated Earnings  $200

IWES Student Council              Lori Williams              April 12-14, 2022
Candy Gram                                                       Estimated Earnings: $200

Baseball                           Kenda Bakurza                             May 7, 2022
Car Wash/Walking Tacos                                     Estimated Earings $1200

Wrestling                       Markos Serna                         June 17-18, 2022
Summer Wrestling Tournament                         Estimated Earnings $2400

HHS Spiritline                 Kassy Grabowski                      June 25, 2022
Cornhole Tournament                                          Estimated Earnings $500

HHS Spiritline                  Kassy Grabowski                     June 11, 2022
Car Wash                                                             Estimated Earnings $400

HHS Spiritline                   Kassy Grabowski                      May 28, 2022
Car Wash                                                             Estimated Earnings $400

HHS Spiritline                   Kassy Grablowski                     May 14, 2022
Car Wash                                                             Estimated Earnings $400

HHS Fusion                          Sarah Meeks                         April 28, 2022
Sell concessions at Fusion Concert                    Estimated Earnings $175
 
X.E. Gifts and Donations
Description:  The Lion's Club donated $200.00 to Holbrook Jr. High.
The Office of Dine Youth donated school supplies to Indian Wells Elementary for grades Pre K - 6th.
The Lion's Club donated $320 to Hulet school for the purchase of a boys bicycle and a girls bicycle for the end of the year awards.
The Lion's Club donated $320 to Park school for the purchase of a boys bicycle and a girls bicycle for the end of the year awards
X.F. Policy Adoptions
Description:  Policy JFAA, JFAA-EA & JFAA-EB Admission Of Resident Students & Policy JFAB, JFAB-EA & JFAB-EB Tuition/Admission Of Nonresident Students- Final adoption

Policy JFB Open Enrollment- Final adoption
 
X.G. Superintendent Performance Pay- no action necessary
Description:  Recommendation:  Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented.  Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025.  Phone 1-928-524-6144.
XI. Administrative/Board/Staff Report
XII. Executive Session
Description:  The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
XIII. ADJOURNMENT

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