February 13, 2024 at 6:00 PM - Regular Meeting of the Governing Board
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I. CALL TO ORDER and PLEDGE
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II. ROLL CALL
Description:
Members of the Board
Craig Stuart - President Debbie Shumway - Vice President Linda Yazzie Olivia Jaquez Claudia Jackson Administrators Robbie Koerperich, Superintendent Bernice Gover Anne Lang Lauren Maestas Clete Hargrave Kevin Fosburgh Andrea Tomlin Cheri Grau Ryan Fraley Shawn Tow Victor Padilla Jacob Baker Jesus Luna-Almendariz Ray McLaws |
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III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted
Description:
Approve the minutes of the January 9, 2024 regular Governing Board meeting as presented.
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IV. APPROVAL OF AGENDA
Description:
Recommendation: Approve the agenda for the February 13, 2024 Governing Board meeting as presented.
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V. CALL TO PUBLIC
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V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
Those wishing to address the board are requested to submit their comments by one of the following methods by 10 am Tuesday February 13, 2024: email public comments to jsaxton@holbrook.k12.az.us, fax to 928-524-3073 or mail by USPS to PO Box 640 Holbrook, AZ 86025. The public may request to speak via WebEx during the Call to the Public by submitting a request prior to the meeting or may complete a Call to the Public request form at the governing board meeting to speak in person. |
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VI. REPORTS
Description:
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VII. PRINCIPALS' REPORTS
Description:
Motion to accept the Principals' Reports as presented.
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VIII. OLD BUSINESS
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VIII.A. Literacy For Life English Curriculum Sixty Day Review - Mr. Hargrave
Description:
Holbrook High School is requesting Governing Board approval of the English curriculum, Literacy For Life, that will be used in English language support classes at Holbrook High School. It has undergone a 60 day review and is ready for final adoption.
Recommendation: Discussion and consideration to approve Language For Life for final adoption. |
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IX. NEW BUSINESS
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IX.A. Indian Community Participation- Dr. Koerperich
Description:
Policy IHBJ outlines our District's responsibility to give tribal officials and parents of Indian students the opportunity to comment on the participation of Indian students on an equal basis in the school program. In addition, Policy KJG requires our District give an annual status report based on public school performance measurements to each Indian Nation with tribal lands located within district boundaries and governed by the Arizona Department of Education. We are requesting to act upon these actions at this time.
Recommendation: Take public comments from the Indian community according to Policy IHBJ. In addition, provide Governing Board recommendations to the district administration team based on public comments. |
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IX.B. Impact Aid Program Indian Policies and Procedures (IPPs)- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board review of the Impact Aid Program Indian Policies and Procedures (IPP) that are a required measure for Impact Aid compliance.
Recommendation: Discussion and consideration to review the current Indian Policies and Procedures as presented and accept any public comments on the Indian Policies and Procedures for consideration. |
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IX.C. Annual Review of Policy KF, KF-RA, KF-EA, KF-RB, KF-EB, KF-EC Community Use of School Facilities- First Read- Dr. Koerperich
Description:
Holbrook Unified School District Policy KF pertains to community use of school facilities. Annually, the Governing Board is to approve the fee schedule and usage policy for school facility use. After reviewing the policy, it is recommended to include an updated fee scheduled as stated in the revised policies KF, KF-RA, KF-EA, KF-RB, KF-EB, and KF-EC.
Recommendation: Discussion and consideration to approve Policy KF, KF-RA, KF-EA, KF-RB, KF-EB, and KF-EC for first reading as presented. |
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IX.D. Policy EEAA Walkers And Riders First Reading- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of a revision to Policy EEAA Walkers and Riders. The policy is being updated to reflect that contracted mileage for out of district students that are income eligible may be reimbursed up to thirty (30) miles compared to the old policy of twenty (20) miles as aligned to state statutes. The update of the policy is included in the back-up materials.
Recommendation: Discussion and consideration to approve the first reading of Policy EEAA Walkers and Riders as presented. |
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IX.E. Director Of Childcare Facility Job Description and Notice Of Appointment Update- Dr. Koerperich
Description:
The Holbrook School District is requesting approval of an updated job description for the Director of Childcare Facility job description and an updated Notice of Appointment for Daycare Director Lori Reynolds as presented.
Recommendation: Discussion and consideration to approve the Director of Childcare Facility job description and a new Notice of Appointment for Lori Reynolds as presented. |
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IX.F. Recruitment Fair Out Of State Travel- Dr. Koerperich
Description:
The Holbrook School District is requesting out of state travel for Kevin Fosburgh and Anne Lang to attend the Ohio Career Fair from April 1-4, 2024 in Akron, Ohio and Athens, Ohio (Northeast Ohio Teacher Education Day and Ohio University Education Job Fair). Expenses will be paid through Title II attracting and retaining high quality staff.
Recommendation: Discussion and consideration to approve out of state travel for Kevin Fosburgh and Anne Lang to attend the Ohio Career Fair from April 1-4, 2024. |
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IX.G. Out Of State Travel National Indian Education Association- Dr. Koerperich
Description:
Ms. Bernice Gover is requesting out of state travel to attend the National Indian Education Association Conference in which she is a member associated with Northern Arizona University Native American Leadership Program. Ms. Gover will attended the conference which will include congressional updates on Johnson O'Malley, Title VI and Impact Aid sessions. Ms. Gover will utilize three professional development days for this conference. All expenses will be paid through the National Indian Education Association membership.
Recommendation: Discussion and consideration to approve out of state travel for Ms. Bernice Gover to attend the National Indian Education Association conference in Washington, D.C. the week of February 27-29. |
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IX.H. Holbrook USD #3 Bike Club Tax Credit Approval- Dr. Koerperich
Description:
A.R.S. § 43-1089.01 allows an individual to claim a nonrefundable tax credit for making cash contributions or for certain fees paid to a public school located in Arizona for the support of extracurricular activities or character education programs. The credit is equal to the amount of fees paid or cash contributions, not to exceed $400 for married filing joint and $200 for all other filing statuses. The Holbrook School District is requesting to add the HUSD #3 Bike Club as a tax credit program.
Recommendation: Discussion and consideration to approve the HUSD #3 Bike Club as a tax credit program for HUSD #3. |
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IX.I. School Facility Board Terms And Conditions Approval- Dr. Koerperich
Description:
The Holbrook School District is requesting Governing Board approval of the BRG-00288 and PH-0003364 Indian Wells Elementary HVAC Upgrade Assessment, BRG-005077, PH-0006116 Indian Wells Elementary Roof Repair, BRG-003511, PH-0006342 Indian Wells Elementary Roof Replacement (procurement), and BRG-003332, PH-0006345 JHS Weatherization (procurement) Terms and Conditions as presented. The terms and conditions are included in the back-up materials.
Recommendation: Discussion and consideration to approve all BRG Terms and Conditions as presented. |
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X. Consent Agenda
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X.A. Personnel
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X.A.1. Support Staff Employment- Hiring
Description:
Brown, Katy - HJHS Student Services
Clark, Eric - Food Services Student Worker Dennie, Amelia - Park/SPED High Needs Paraprofessional Gishie, Lea - HJHS Secretary Gonnie, Star - Food Services Cafeteria Worker Justman, Jamie - HHS Career Advisor Martinsen, J - Food Services Cafeteria Worker Moss, Parker - Transportation White Bus Driver / NAVIT Driver Sample, Jonathon - Transportation/Maintenance - Driver/Grounds Worker Trujillo, Aiyana - Hulet/Daycare Sub Daycare Assistant VanHemert, Theresa - Hulet/Daycare Part Time Daycare Assistant |
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X.A.2. Support Staff Resignation/Retirement/Termination
Description:
Lindsey, Tawnya - IWES/SPED High Needs Para Resignation
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X.A.3. Certified Employment-Hiring
Description:
Palmer, Shalea - HHS English Teacher
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X.A.4. Certified Resignation/Retirement/Termination
Description:
Luna, Andrea - Hulet Teacher Resignation
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X.A.5. Extra Duty
Description:
Agramont, Paul - HHS Assistant Track Coach
Baloo, Beth - HJHS New Teacher Mentor / Afterschool Soccer Club Begay, Lena - Transportation NAVIT/Sports Driver Chavez, Estefana - HJHS Game Help Demuth, Lelia - HHS Assistant Track Coach Dickson, Abrian - Sports Driver Fortuna, Dennis - HHS/SPED Substitute SPED Bus Monitor Gishie, Lea - IWES Game Help Gover, Gypsi - IWES Game Help Haussman, Charles - District Testing Coordinator Hubbard, Jessica - Hulet Tutorial Jimenez, Alicia - HJHS Afterschool Soccer Club Johnson, Delmar - HHS Assistant Softball Coach Johnson, Jamal - HJHS Sports Official King, Courtney - IWES White Fleet Sports Driver/ Head Softball Coach Madison, Jeremy - HHS Head Golf Coach McDaniel, John - HJHS White Fleet Sports Driver Morgan, Zane - HHS Head Track Coach Morgan, Vanessa - HHS Assistant Track Coach Orton, Daniel - HJHS Sports Official Padilla, Victor - White Fleet Sports Driver Silver, Loren - HJHS White Fleet Sports Driver Taylor, Chantelle - HJHS Spring Musical Yazzie, Theresa - IWES Spelling Bee |
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X.A.6. Volunteers
Description:
Analla, Jason - HHS Assistant Baseball Coach
Baldonado, Louis - HHS Assistant Baseball Coach Baldonado, Ryan - HHS Head Baseball Coach Barela, Gerald - HHS Assistant Golf Coach Bowler, Laurie - HHS Band Tour Chaperone Crawford, Maylee - HHS Choreography Eisele, Ronald - HHS Assistant Basketball Coach Hatch, John - HHS Band Tour Chaperone Hatch, Ramie - HHS Band Tour Chaperone Knight, Galen - HHS Band Tour Chaperone Knight, Shannon - HHS Band Tour Chaperone Larson, Trent - White Fleet Driver Manuelito, Brandon - HHS Band Tour Chaperone Ochoa, Melissa - HHS Band Tour Chaperone |
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X.B. Professional Leave
Description:
Allison, Brianna - Special Olympics Coach Training, Phoenix, AZ. January 19, 2024. No cost to the district.
Hunsaker, Heidi - Arizona Music Educators Association (AMEA) In-Service Conference, Mesa, AZ. February 1-3, 2024 Cost to the district: $759.09. Taylor, Chantelle - AMEA Conference, Mesa, AZ. February 1-3, 2024. Cost to the district: $170. Self, Beth - AMEA Conference, Mesa, AZ. February 1-3, 2024. Cost to the district: $330. Hunsaker, Heidi - Orff/Kodaly Chapter Share, Tempe, AZ. January 20, 2024. Cost to the district: $75. Haussman, Charles - NAVIT Directors Meeting, Taylor, AZ. January 16, 2024. Cost to the district: Use of a district vehicle. Haussman, Charles - ADE CTE Administrators Meeting, Prescott, AZ. February 1, 2024. Cost to the district: $188.00 Lang, Anne - ADE Task Force, Phoenix, AZ. February 21-22, 2024. Cost to the district $50. McLaws, W. Ray - SNAAZ School Nutrition Industry Conference, Flagstaff, AZ. February 23-24, 2024. Cost to the district: $376.78. Grau, Cheri - School Connect Conference, Phoenix, AZ. February 12, 2024. Cost to the district: Use of a district vehicle. Dickson, Abrian - TPC Electrical Training, Phoenix, AZ. February 12 & 13, 2024. Cost to the district: $2,085 Burks, Michael - Tanium Essentials, Software Training. Virtual Training, February 13-15, 2024. No cost to the district. Williams, Lori - Athletic Directors Meeting, Winslow, AZ. February 2, 2024. No cost to the district. |
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X.C. Vouchers
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X.C.1. Expense and Revolving Fund vouchers:
Description:
#2468 $104,276.31
#2469 442,556.81 #2470 17,827.76 #2471 43,773.47 #2472 139,404.90 #2473 2,518.80 Total $750,358.05 |
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X.C.2. Payroll and Expense vouchers:
Description:
#22 $652,218.84
#23 707,067.38 Total $1,359,286.22 |
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X.C.3. Personnel Pay
Description:
Ervin, Christopher - Teacher Prep Buy Out $2,573.70
Holmes, Theresa - IWES Deseg PD $500 Sample, Jonathon - Bus Driver Incentive $500 Tomlin, Andrea - Deseg PD $500 Bus Driver Incentive, December 2023 $3,900. Bus Driver Incentive, January 2024 $3,820 Park / Hulet PD 01/27/24 - $5,300 Class Size Differential Stipend - $4,191 December White Fleet Stipend $860 Hulet/Park Teach Like a Champion Monthly PD $480 Indian Wells Deseg PD $7,000 |
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X.D. Fundraisers
Description:
HHS Softball - Scott Baker - Beef Jerky Sales
February 14 - February 24, 2024 - Estimated Earnings $11,000 HHS Baseball - Ryan Baldonado - Banner Sales February 15 - April 30, 2024 - Estimated Earnings $3,250 HHS Golf - Jeremy Madison - eTeamSponsor - Digital Fundraiser February 14 - May 14, 2024 - Estimated Earnings $2000 Class of 2025 - Cheryl Carlson - Daddy Daughter Dance April 6, 2024 - Estimated Earnings $800 - $1,000 Class of 2025 - Cheryl Carlson - Basketball Tournament March 20, 2024 - Estimated Earnings $800 - $1000 HHS Student Council - Melicia Thompson - Mr. Roadrunner Pageant May 6, 2024 - Estimated Earnings $500 -$1,000 HHS Student Council - Melicia Thompson - Mr. Roadrunner Dessert Bar March 27, 2024 - Estimated Earnings $1,000 HHS Band - Sarah Meeks - Ice Cream Social March 4, 2024 - Estimated Earnings $700 HHS Band - Sarah Meeks - Car Wash/ Bake Sale/ Rummage Sale February 24, 2024 - Estimated Earnings $750 |
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X.E. Gifts and Donations
Description:
Dollar General donated a variety of items to Hulet and Park Schools. A list of donated items is included in the backup materials.
HHS National Honor Society donated $200 to the student council for the Travis Yazzie Scholarship. |
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X.F. Policy Adoptions
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X.G. Superintendent Performance Pay- no action necessary
Description:
Recommendation: Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented. Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025. Phone 1-928-524-6144.
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XI. Administrative/Board/Staff Report
Description:
Upcoming dates:
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XII. Executive Session
Description:
The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
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XIII. ADJOURNMENT
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