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October 5, 2021 at 6:00 PM - Regular Meeting of the Governing Board

Agenda
I. CALL TO ORDER and PLEDGE
II. ROLL CALL
Description:  Members of the Board
Olivia Jaquez - President
Linda Yazzie - Vice President
Claudia Jackson
Ferral Knight
Craig Stuart

Administrators
Robbie Koerperich, Superintendent
Casey Hancock
Janelle Chee
Jeri McKinnon
Kevin Fosburgh
Andrea Tomlin
Cheri Grau
Brian Gohl
Ryan Fraley
Shawn Tow
Victor Padilla
Ray McLaws
III. APPROVAL OF MINUTES
Consider approval of the minutes as submitted
Description:  Approve the minutes of the September 14, 2021 regular Governing Board meeting as presented.
IV. APPROVAL OF AGENDA
Description:  Recommendation:  Approve the agenda for the October 5 , 2021 Governing Board meeting as presented.
V. CALL TO PUBLIC
V.A. Pursuant to Federal Public Law 103-382, Title 8 (Impact Aid), and the District's Indian Education Policy (IGAK), this call is for any member of our district. Those wishing to address the board are requested to email the executive secretary by 10 am on Tuesday,  October 5, 2021 at jsaxton@holbrook.k12.az.us.  The public is cautioned about making statements against employees of the District that may be considered slanderous. A further reminder, the minutes of this meeting are public record and may be used in other proceedings. This is the time that the public may speak to the Governing Board on any issue including agenda items. Action taken as a result of public comment will be limited to directing staff to study the matter, or to reschedule the matter for further consideration and a decision at a later date if it is not already on the agenda. Comments under Call to Public will be limited to four minutes.
VI. REPORTS
Description: 
  • IWES Student Council  
    • Halloween Parade
    • Door Decorating Contest
    • Food Drive in November
    • Buddy Reading Program
  • Tribal Consultation Report- Dr. Koerperich and Mrs. Chee
VII. PRINCIPALS' REPORTS- Motion to accept the principals' reports as presented.
VIII. OLD BUSINESS
IX. NEW BUSINESS
IX.A. Indian Community Participation- Dr. Koerperich
Description:  Policy IHBJ outlines our District's responsibility to give tribal officials and parents of Indian students the opportunity to comment on the participation of Indian students on an equal basis in the school program. In addition, Policy KJG requires our District give an annual status report based on public school performance measurements to each Indian Nation with tribal lands located within district boundaries and governed by the Arizona Department of Education.  We are requesting to act upon these actions at this time.

Recommendation: Discussion and possible action to take public comments from the Indian community according to Policy IHBJ. In addition, provide Governing Board recommendations to the district administration team based on public comments.
IX.B. Annual Review & Approval of Policy IHBJ, IHBJ-R, IHBJ-EA, IHBJ-EB, KGJA and
KJG Indian Education -
 Dr. Koerperich
Description:  In accordance with the U.S. Department of Education and HUSD #3 Governing Board Policy IHBJ we are requesting Governing Board review of Policy IHBJ, IHBJ-R, IHBJ-EA, IHBJ-EB, KGJA and KJG to ensure that it meets all minimum standards in continuing to provide adequate levels of Indian community participation throughout the Holbrook School District.

Recommendation: Discussion and consideration to approve Policy IHBJ, IHBJ-R, IHBJ-EA, IHBJ-EB, KGJA and KJG as presented.
IX.C.  Impact Aid Program Indian Policies and Procedures (IPPs)- Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board review of the Impact Aid Program Indian Policies and Procedures (IPP) that are a required measure for Impact Aid compliance.

Recommendation: Discussion and consideration to review the current Indian Policies and Procedures as presented.
IX.D. Instructional Time Model Public Hearing- Dr. Koerperich
Description:  The Holbrook School District is requesting a final public hearing on the proposed Instructional Time Model aligned to instructional time flexibility provided by HB 2862.  Each school has held a public hearing on the Instructional Time Model proposal; as well as, a first hearing was held on September 14, 2021.  The Instructional Time Model (ITM) allows for up to fifty-percent of instructional time to be remote or virtual if the district chooses such an instructional platform.

Recommendation:  Discussion and consideration to take public comment pertaining to Instructional Time Models for HUSD #3.
IX.E. HUSD #3 Instructional Time Model Ratification- Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board ratification of a proposed Instructional Time Model as outline in the back-up materials.

Recommendation:  Discussion and consideration to ratify the HUSD #3 Instructional Time Model after two public hearings on September 14, 2021 and October 5, 2021 as presented.
IX.F. Arizona School Board Association Bylaw Change Proposal- Dr. Koerperich
Description:  The Arizona School Board Association is recommending a bylaw change to Article V, Section 2(B) Officers and Board of Directors and Executive Committee.  The bylaw change will add representation on the ASBA Board of Directors for Hispanic and Native American interests by adding a new seat on the ASBA Board of Directors. Currently, there is one seat on the ASBA Board of Directors designated for a representative of the HNAIC and it alternates every two years between Hispanic representation and Native American representation, creating gaps in representation. By contrast, the Black Alliance has a seat on the ASBA Board of Directors, ensuring representation on the board at all times. This proposed bylaw change also provides the flexibility for the HNAIC to split into two distinct groups if its members so choose and allows those groups to change their names and be recognized under the new names.

Recommendation: Discussion and consideration to vote "yes" on the proposed ASBA bylaw change to Article V, Section 2(b) that will allow any member of an ASBA active member Governing Board serving as President of the Hispanic Caucus, Native American Caucus and Black Caucus during his/her term of office in such caucus or any successor caucus by name.
IX.G. Contracted Mileage Administrative Procedure Approval- Dr. Koerperich
Description:  The Holbrook School District is requesting Governing Board approval of the Contracted Mileage Administrative Procedure as presented.

Recommendation:  Discussion and consideration to approve the Contracted Mileage Administrative Procedure as presented.
IX.H. Annual Financial Report - Dr. Koerperich
Description:  The FY21 Annual Financial Report (AFR) is ready for review and approval including the Food Service Annual Financial Report and Classroom Site Fund Narrative.  Per state statute (ARS 15-904), the Annual Financial Report shall be prepared for Governing Board review and submitted to the Arizona Department of Education by October 15th.  The AFR contains budgeted and actual expenditures for the preceding fiscal year.  Additionally, Holbrook Unified School District will provide a link to the ADE website from the District budget website page where this information can be obtained. 

 

Recommended Action: Discussion and consideration to approve the FY 21 Annual Financial Report as presented.

IX.I. Dispatch/Print Shop Job Description- Dr. Koerperich
Description:  The Holbrook School District is requesting approval of a revised Dispatch/Print Shop job description as presented.

Recommendation: Discussion and consideration to approve the revised Dispatch/Print Shop job description as presented.
IX.J. Qualified Evaluator- Dr. Koerperich
Description:  HUSD #3 is recommending the following administrators to be designated as qualified evaluators for SY 21-22: Nichole Tow, Kevin Fosburgh, Andrea Tomlin, Jeri McKinnon, Cheri Grau, Robbie Koerperich, Charles Haussman, Paul Demuth,  Each qualified evaluator has completed the Arizona School Administrator Qualified Evaluator Training.  

Recommendation: Discussion and consideration to approve Nichole Tow, Kevin Fosburgh, Andrea Tomlin, Jeri McKinnon, Cheri Grau, Robbie Koerperich, Charles Haussman, and Paul Demuth as qualified evaluators for SY 21-22.
 
IX.K. Student Teaching Assignment- Dr. Koerperich
Description:  Ms. Kallee Larson, Northern Arizona University education major, has requested to complete 8 weeks of student teaching in a physical education class at both the elementary and secondary levels.  Ms. Larson will be placed at Hulet Elementary and Holbrook High School for her student teaching experiences.

Recommendation:  Discussion and consideration to approve Kallee Larson to complete student teaching at Hulet and Holbrook High School during the 2021-2022 school year.
IX.L. Northern Arizona University Practicum Placement- Dr. Koerperich
Description:  Ms. Phoebe Brown, Northern Arizona University (NAU) student is requesting to complete a 45-hour practicum in the general education classroom at Indian Wells Elementary School.  Ms. Brown holds a valid fingerprint clearance card.

Recommendation:  Discussion and consideration to approve Ms. Phoebe Brown to complete a 45-hour practicum at Indian Wells Elementary School through Northern Arizona University.
IX.M. Indian Wells Elementary School Preschool Handbook-  Dr. Koerperich
Description:  Indian Wells Elementary School is requesting Governing Board approval of the Indian Wells Elementary Preschool Handbook as presented.

Recommendation:  Discussion and consideration to approve the Indian Wells Elementary School Handbook as presented.
IX.N. Achieve3000 Literacy & Math Program 60-Day Review- Dr. Koerperich
Description:  Indian Wells Elementary School is requesting Governing Board approval for a 60-day review of Achieve3000 Literacy and Math.  This supplemental instructional program will be utilized for math and reading reteach and enrichment.  The program includes SmartyAnts: Pre-K through 3rd grade; Achieve3000 Literacy for grades 3- and Achieve Math for grades K-12.  Funding will be provided by state and federal grants.

Recommendation:  Discussion and consideration to approve Achieve3000 Literacy and Math for a 60-day review as presented.
X. Consent Agenda
X.A. Personnel
X.A.1. Support Staff Employment- Hiring
Description:  Harvey, Caitlin - Food Services Student Worker
Knight, Nataly - Food Services Student Worker
Olsen, Melissa - Transfer to Support Services Dispatcher
Winslow, Velma - Food Services Cafeteria Worker 
Yazzie, Cordell - Support Services Sub-Custodian 
Olson, Melissa- Transfer from Attendance Clerk to Dispatch/Print Shop
 
X.A.2. Support Staff Resignation/Retirement/Termination
Description:  Gohl, Brian - Project Manager Retirement 
Gohl, Daisy - Bus Barn Dispatch / Printing Retirement   
Hubbard, Crystal - Food Service Resignation 
Myers, Kirby - Transportation Resignation 
X.A.3. Certified Employment-Hiring
Description:  Simpson, Cary - HHS Return to work after ESI
 
X.A.4. Certified Resignation/Retirement/Termination
X.A.5. Extra Duty
Description:  Arviso, Gishie - Fall Break Worker
Baker, Jacob- Transportation Attendance Stipend 
Baloo, Elizabeth - HJHS Tutoring
Bateman, Byron - HJHS Tutoring  
Begay, Lena - Fall Break Worker/Transportation Attendance Stipend 
Begay, Mary - Fall Break Worker/Transportation Attendance Stipend
Bennally, Rachel - Fall Break Worker/Transportation Attendance Stipend 
Berry, Julie - HJHS Tutoring
Bitsilly, Derek - Fall Break Worker/Transportation Attendance Stipend 
Bitsilly, Kaylene - Fall Break Worker/Transportation Attendance Stipend 
Chavez, Estefana - HJHS Tutoring
Chester, Stanley - Transportation Attendance Stipend
Dunaway, De - Hulet Substitute Teacher - Extra Duty
Eddings, Tim - IWES Substitute Teacher - Extra Duty
Estridge, Karen - HJHS Tutoring
Fewell, Theresa - Transportation Attendance Stipend
Fosburgh, Kevin - District Substitute - Extra Duty
Gohl, Daisy- Transportation Attendance Stipend
Gohl, Brian- Transportation Attendance Stipend 
Gover, Bernice - IWES Substitute Teacher- Extra Duty
Hawk, Dwayne - HHS Drama Sponsor 
Hollins, Rasheed - District Substitute - Extra Duty / Tutorial Coordinator
Hunsaker, Heidi - Hulet Substitute Teacher - Extra Duty
Iashie, Cory - Fall Break Worker/Transportation Attendance Stipend
Jimenez, Alicia - HJHS Robotics Club
Joe, Jerry - Fall Break Worker/Transportation Attendance Stipend 
Jones, Laurie - Transportation Attendance Stipend
Justman, Jamie - HJHS Sparklers Club
Knight, Ethan - Fall Break Worker
Knight, Galen - HJHS Tutoring
Koerperich, Debbie - IWES Substitute Teacher- Extra Duty
Lano, Earlene- Transportation Attendance Stipend
Lano, Jimmie- Transportation Attendance Stipend 
Layden, Laura - Park Substitute Teacher - Extra Duty
Long, Carmelita - IWES Transportation Scheduler
Manning, Kristin - HJHS Chess Club
Martinez, Isaac - Fall Break Worker
McDaniel, John - HJHS Head Boys Basketball Coach
McLaws, Lou Ann - HJHS Tutoring / Head Volleyball Coach
Meeks, Benjamin - Fall Break Worker
Mitchell, Ashley - HHS Key Club
Morgan, Vanessa - HJHS Head Girls Track Coach 
Myers, Kirby - Transportation Attendance Stipend 
Orton, Roni - IWES Substitute Teacher- Extra Duty
Paddock, Layton- Transportation Attendance Stipend
Paschal, Adicia - HJHS Assistant Girls Track Coach
Perkins, Kerry - Hulet Substitute Teacher - Extra Duty
Plumb, Beth - HJHS Tutoring
Saiz, Judy- Transporation Attendance Stipend
Saiz, Maria- Transportation Attendance Stipend
Silver, Loren - 7th Grade Boys Basketball
Silvers, Wayne - Fall Break Worker/ Transportation Attendance Stipend
Simpson, Cary - HHS Tutoring 
Smith, Kyle - Fall Break Worker
Tow, Nichole - District Substitute- Extra Duty
Tow, Shawn- Transportation Attendance Stipend
Yazzie, Kathy- Transportation Attendance Stipend
Yazzie, Kevin - Fall Break Worker/Transportation Attendance Stipend
Yazzie, Kim- Transportation Attendance Stipend
X.A.6. Volunteers
Description:  Hubbard, Colleen - HJHS Assistant 7th Grade Volleyball Coach
Maestas, Vidal - Wrestling Coach
Pacheco, Arcenia - HHS Spirit Line 
Serna, Ruben - HJHS Head Wrestling Coach
X.B. Professional Leave
Description:  Burks, Michael - Broadcast events at Navajo County Fair, Holbrook 09/16/21 and 09/18/21 - Cost to district, use of school vehicle. 

Foutz, Jason - NAVIT monitoring training, Snowflake 10/8/21 - Cost to district, use of school vehicle. 

Carlson, Cheryl - ADE monitoring visit, Snowflake 09/17/21 - Cost to district, use of school vehicle.

Layden, Laura & Ericka Hunt- LETRS, Flagstaff 10/23/21 - Cost to district, use of school vehicle.

Burks, Michael - Monitoring training, Snowflake 10/08/21 - No cost to district

Reidhead, Kamron - NCCER training, Snowflake 09/30/21 - No cost to district. 

Smith, David - NCCER training, Snowflake 09/30/21 - No cost to district
 
X.C. Vouchers
X.C.1. Expense and Revolving Fund vouchers:
Description:  #2211          $69,613.14
#2212          180,357.74
#2213           372,196.36
#2214           138,722.07
#2215          212,351.50
Total           $973,240.81
X.C.2. Payroll and Expense vouchers:
Description:  #6              $655,018.43
#7                    3,845.88
#8                687,189.71
TOTAL   $1,346,054.02
 
X.C.3. Personnel Pay
Description:  Mondragon, Nikki - Professional Development $500.00

Williams, Lori / Karn, Veronica - Outride Grant Training $640.00

Transportation Attendance Stipend - $5,340.00

Salley, Erik - Teacher relocation stipend $1,000.00
X.D. Fundraisers
Description:  Junior High Student Council    Beth Plumb   Through Oct. 2021
Concessions                                    Estimated earnings $1,000.00

HHS Girls Basketball      Greg Perkins        Nov 5 - Nov. 15, 2021
Popcorn Sales                                   Estimated earnings $5,000.00

Class of 2023             Shannon Knight                      Oct. 29,2021
Pumpkin Painting Contest                    Estimated earnings $432.00
X.E. Gifts and Donations
Description:  Daniels, Joel - HHS - Awarded the Staples grand prize 2021 #thank a teacher contest in the amount of $5,000.00 in Staples gift cards for classroom supplies. 
X.F. Policy Adoptions
X.G. Superintendent Performance Pay- no action necessary
Description:  Recommendation:  Approve consent agenda items and expense vouchers in items A, 1, 2, 3, 4, 5, 6, B, C, 1, 2, 3, D, E, F, and G as presented.  Detailed information for all District expenditures may be obtained by contacting the School District business office located at 1000 North 8th Avenue, P.O. Box 640, Holbrook, AZ 86025.  Phone 1-928-524-6144.
XI. Administrative/Board/Staff Report
Description:  ASBA Law Conference Reports- Mrs. Yazzie, Ms. Jackson, Dr. Koerperich
 
XII. Executive Session
Description:  The Governing Board may enter into executive session pursuant to A.R.S. 38-431.03. The Governing Board may vote to enter into executive session on any item on this agenda for which an executive session is allowable.
XII.A. Disciplinary Matter of Student A- Dr. Koerperich
Description:  Recommendation: Consideration to adjourn into Executive Session pertaining to the disciplinary matter of Student A.
XIII. ADJOURNMENT

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