January 8, 2024 at 7:00 PM - Board of Education Meeting
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1. Call to Order
Speaker(s):
Board President
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2. Roll Call
Speaker(s):
Recorder
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3. Pledge of Allegiance
Speaker(s):
Board President
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4. Approve Agenda
Speaker(s):
Board President
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5. Approval Draft of Minutes (Roll Call Vote)
Speaker(s):
Board President
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5.a. Regular Meeting Minutes of December 11, 2023
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5.b. Executive Session Minutes of December 11, 2023
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6. Superintendent's Report
Speaker(s):
Superintendent
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6.a. Instructional Coaches Presentation
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6.b. 2024-2025 Proposed School Calendar
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6.c. School Picture Contract - Evergreen
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6.d. STEAM Camp Fee for 2024
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6.e. Authorization to begin Budgeting Process for FY25
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6.f. The School Maintenance Project Grant has been approved by the Illinois State Board of Education for the amount of $50,000. It is earmarked to be used to offset the cost of the roofing/wall project for the Large Gym at Evergreen.
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6.g. Demographic and Enrollment Study Update
Description:
Dr. Charles Kofron emailed me on Thursday, January 4, 2024 to share with me that the State of Illinois is delayed in releasing the birth rate data for 2022. He is being told that data should be available in early February. This is delaying his final report to us.
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6.h. Capital Plan Update
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6.i. HVAC Projects at Evergreen and Benjamin
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6.j. Topographical Survey for Sewer Connection Project
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6.k. Regular Student Transportation Bid
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6.l. FOIA Report
Description:
Legal Action Chicago - Requested documents regarding unpaid student lunch balances.
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7. President's Report
Speaker(s):
Board President
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7.a. February 5 and March 4 Special meetings
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7.b. Tentative Board Retreat Date
Description:
Typically, the Board cancels the July Board meeting and holds a Board Retreat instead during the month of July. We need to look at calendars and decide on a date on which to hold the 2024 Board retreat.
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8. Board Reports and Requests
Speaker(s):
Board Members
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9. Citizens' Desire to Address the Board on Agenda Items
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10. Financial Report (Roll Call)
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10.a. Financial Statements and Treasurer's Report
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10.b. Accounts Payable
Description:
Date Range: 12/13/2023-01/08/2024
Total Amount: $647,579.67 |
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10.c. Payroll:
REG PAYROLL 12/15/2023 $217,472.06 REG PAYROLL 12/29/2023 $218,424.30 |
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11. Consent Agenda (Roll Call)
Speaker(s):
Superintendent
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11.a. Personnel Employment:
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11.b. Personnel Resignation:
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11.c. Personnel Leave:
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12. Action Items (Roll Call Vote)
Speaker(s):
Superintendent
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12.a. Approval of 2024-2025 School Calendar
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12.b. Approval of the HVAC Contract with Midwest Mechanical for HVAC replacement at Evergreen Elementary School and Benjamin Middle School.
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12.c. Authorize the Administration to engage in a Regular Student Transportation Bid process.
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12.d. Authorize the Business Manager to begin the budgeting process for FY 25
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12.e. Authorize the Topographical Survey contract with Jacob and Heffner in the amount of $28,500 for the purpose of pursuing the sanitary sewer connection.
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12.f. Approval of the 2024 STEAM Camp Fee of $165
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12.g. Approval of the Evergreen school picture contract with Color Portraits.
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13. Citizens' Desire to Address the Board on Non-Agenda Items
Speaker(s):
Board President
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14. Discussion Items
Speaker(s):
Board President
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14.a. Architect Selection Process
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14.b. Fund Transfers
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15. Enter Executive Session
Description:
The appointment, employment, compensation, discipline, performance, or dismissal of specific employees, specific individuals who serve as independent contractors in a park, recreational, or educational setting, or specific volunteers of the public body or legal counsel for the public body, including hearing testimony on a complaint lodged against an employee, a specific individual who serves as an independent contractor in a park, recreational, or educational setting, or a volunteer of the public body or against legal counsel for the public body to determine its validity. However, a meeting to consider an increase in compensation to a specific employee of a public body that is subject to the Local Government Wage Increase Transparency Act may not be closed and shall be open to the public and posted and held in accordance with this Act. 5 ILCS 120/2 ( c ) (1)
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15.a. Superintendent Evaluation Process
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16. Return to Open Session
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17. Action Items Resulting from Executive Session
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18. Adjournment (Voice Vote)
Speaker(s):
Board President
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