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Meeting Agenda
1. Call Meeting to Order
2. Pledge of Allegiance
3. Roll Call and Establish a Quorum
4. Additional Items
5. Public Comment
6. Agenda
6.A. Consent Agenda 
All items listed below are considered to be routine by the Crosslake Community Schools Board of Education and will be acted upon by one motion; however, any Board Director may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be moved to the Action Item portion of the Agenda.
6.A.1. Closed Special Board Meeting Director Evaluations - May 22, 2023
6.A.2. Board of Education Minutes - September 18, 2023
6.A.3. Finance Meeting Minutes - October 9, 2023
6.A.4. EE Seat Based Committee Meeting Minutes - September 12, 2023
6.A.5. EE Seat Based Committee Meeting Minutes - October 10, 2023
6.A.6. EE Online Committee Meeting Minutes - September 11, 2023
6.A.7. EE Online Committee Meeting Minutes - October 9, 2023
6.A.8. Academic - October 2, 2023
6.A.9. Personnel Matters
6.A.10. Food Service Reports
6.B. Academic, Environmental Education, and Performance Improvement Plan Updates
6.C. Action Items
6.C.1. Review and Approve September 2023 inancial Information
6.C.2. Approve Policies
6.C.3. 22-23 Annual Report and Annual World's Best Workforce Report
6.D. Information/Discussion Items
6.D.1. Updated 2023-2024 Testing Calendar
6.D.2. Fall Elections
6.D.3. District Personnel
6.D.4. Policy Review
6.D.5. Benefits Matters
6.D.6. Professional Development - Board of Education Trainings
6.D.7. Strategic Planning Matters
6.D.8. Director Evaluations
6.D.9. Employee Retention Credit - Agreement with MaGill Accounting
6.D.10. Executive Director Exporatory Committee
6.D.11. Facilities Planning Committee
6.D.12. Recruitment of Future Board Directors
6.D.13. Data Privacy Training/Assurance of Compliance Equity Laws
6.D.14. Review of Bylaws for Updating
6.E. Reports
6.E.1. CCS' Directors
6.E.2. Finance Committee
6.E.3. Academic
6.E.4. EE Seat-Based Committee
6.E.5. EE Online Committee
6.E.6. Directors' Evaluations
7. Authorizer Update
8. November 20, 2023 Meeting Preparation
8.A. Suggestion for Discussion Topics for Next Meeting
8.B. Policy Review
9. Board Meeting Evaluation
10. Adjourn the Regular Board of Education Meeting


Schedule of upcoming Board of Education Meetings for 2023-2024:
November 20, 2023
December 18, 2023
January 8, 2024 (Second Monday due to Martin Luthern King, Jr.'s Birthday as an observed holiday)
February 12, 2024 (Second Monday due to President's Day - no school)
March 18, 2024
April 15, 2024
May 20 2024
June 17, 2024
Agenda Item Details Reload Your Meeting
Meeting: October 16, 2023 at 5:00 PM - Regular Meeting
Subject:
1. Call Meeting to Order
Subject:
2. Pledge of Allegiance
Subject:
3. Roll Call and Establish a Quorum
Subject:
4. Additional Items
Subject:
5. Public Comment
Subject:
6. Agenda
Subject:
6.A. Consent Agenda 
All items listed below are considered to be routine by the Crosslake Community Schools Board of Education and will be acted upon by one motion; however, any Board Director may request that items on the Consent Agenda be removed from it for independent consideration. Any items so identified will be moved to the Action Item portion of the Agenda.
Subject:
6.A.1. Closed Special Board Meeting Director Evaluations - May 22, 2023
Attachments:
Subject:
6.A.2. Board of Education Minutes - September 18, 2023
Attachments:
Subject:
6.A.3. Finance Meeting Minutes - October 9, 2023
Attachments:
Subject:
6.A.4. EE Seat Based Committee Meeting Minutes - September 12, 2023
Attachments:
Subject:
6.A.5. EE Seat Based Committee Meeting Minutes - October 10, 2023
Attachments:
Subject:
6.A.6. EE Online Committee Meeting Minutes - September 11, 2023
Attachments:
Subject:
6.A.7. EE Online Committee Meeting Minutes - October 9, 2023
Attachments:
Subject:
6.A.8. Academic - October 2, 2023
Attachments:
Subject:
6.A.9. Personnel Matters
Description:

New Hire:
Name: William Toney
Position: Online Science Teacher and Learning Coach
FTE: 0.5
Step: 3
Salary: $17,230.60
Start Date: 9/22/23
Subject:
6.A.10. Food Service Reports
Attachments:
Subject:
6.B. Academic, Environmental Education, and Performance Improvement Plan Updates
Presenter:
Melanie Donley
Description:
Environmental Education

(note: Osprey Wilds' monthly Board of Education rotation of Exhibit S schedule is included each month for reference purposes only)
Attachments:
Subject:
6.C. Action Items
Subject:
6.C.1. Review and Approve September 2023 inancial Information
Attachments:
Subject:
6.C.2. Approve Policies
Description:

Lottery Policy
Kindergarten/1st Grade Eligibility Admissions
404 Background Checks
450 Whistleblower 
504 Student Dress and Appearance
609 Religion
714 Fund Balance
722 Public Data and Data Subject Request
740 Credit Card
750 Data Access Rights and Access Policy
801 Equal Access Policy
 
Attachments:
Subject:
6.C.3. 22-23 Annual Report and Annual World's Best Workforce Report
Presenter:
Holly Amaya
Description:


Board will need to approve the 22-23  Annual Report and Annual World's Best Workforce Report at this Board meeting.
Attachments:
Subject:
6.D. Information/Discussion Items
Subject:
6.D.1. Updated 2023-2024 Testing Calendar
Description:

The following changes have been made to the testing calendar:
  • Winter FastBridge School-Wide testing window changed from Jan 8-19 to Jan 8-Feb 2
  • Spring FastBridge School-Wide testing window changed from May 6-17 to April 29-May24
Attachments:
Subject:
6.D.2. Fall Elections
Description:
 

Biographies have been received and emailed to our families, staff,  including staff that work for a cooperative at Crosslake Community School.  There are five openings:  

  • One Teacher Position (online learning) with a two-year commitment (Gena Jacobsen).

  • One Teacher Position (seat-based learning) with a two-year commitment (Melanie Donley and Mindy Glazier).

  • One parent/guardian position (online learning) with a two-year commitment (Lisa Morales).

  • One parent/guardian position (online or seat-based learning) with a two year commitment (Belinda Yurick and Chris Rhinehart).

  • One community member position with a two-year commitment (Josef Garcia and Lindsay Paulson).

The elections will take place Monday, October 23, through Friday,  October 27, 2023. 
Attachments:
Subject:
6.D.3. District Personnel
Description:
Health Aid/Paraprofessional (new seat-based position)

(note: Board of Education approved Hiring Procedure is included each month for reference purposes)
Attachments:
Subject:
6.D.4. Policy Review
Description:

620OL Credit for Learning
630 Religious Accommodations 
721 Uniform Grant Guidance Policy Regarding Federal Revenue Sources
Attachments:
Subject:
6.D.5. Benefits Matters
Attachments:
Subject:
6.D.6. Professional Development - Board of Education Trainings
Subject:
6.D.7. Strategic Planning Matters
Presenter:
Holly Amaya
Subject:
6.D.8. Director Evaluations
Description:

OW expects CCS's board will participate in school leader evaluation activities at least four times per year as follows

July / August: Set goals for the upcoming school year.
December / January: Mid-year progress report or update and goal revision (as necessary).
February / March: Planning for and  undertaking evaluation activities.
April-June: Conduct evaluation, share results with the school leader, and make decisions based on those results.
Subject:
6.D.9. Employee Retention Credit - Agreement with MaGill Accounting
Attachments:
Subject:
6.D.10. Executive Director Exporatory Committee
Subject:
6.D.11. Facilities Planning Committee
Subject:
6.D.12. Recruitment of Future Board Directors
Subject:
6.D.13. Data Privacy Training/Assurance of Compliance Equity Laws
Presenter:
Cheryl Cole
Description:

A cursory review of references used to report CCS' Annual Assurance of Compliance and Mandated Reporting. As part of the Assurance of Compliance, CCS has verified there is a copy of each of these laws in
the Business Manager's Office.
Attachments:
Subject:
6.D.14. Review of Bylaws for Updating
Description:

Identify the Bylaws to look towards developing a strong election pool.

Identify other Bylaws updates.
Subject:
6.E. Reports
Description:

(note: board appointed committees schedule is included for reference purposes only)
Subject:
6.E.1. CCS' Directors
Attachments:
Subject:
6.E.2. Finance Committee
Subject:
6.E.3. Academic
Subject:
6.E.4. EE Seat-Based Committee
Subject:
6.E.5. EE Online Committee
Subject:
6.E.6. Directors' Evaluations
Subject:
7. Authorizer Update
Description:

Sounding Board, Public Comment, September 2023
Attachments:
Subject:
8. November 20, 2023 Meeting Preparation
Subject:
8.A. Suggestion for Discussion Topics for Next Meeting
Subject:
8.B. Policy Review
Subject:
9. Board Meeting Evaluation
Subject:
10. Adjourn the Regular Board of Education Meeting


Schedule of upcoming Board of Education Meetings for 2023-2024:
November 20, 2023
December 18, 2023
January 8, 2024 (Second Monday due to Martin Luthern King, Jr.'s Birthday as an observed holiday)
February 12, 2024 (Second Monday due to President's Day - no school)
March 18, 2024
April 15, 2024
May 20 2024
June 17, 2024

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