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Meeting Agenda
1. Financial Report
1.A. Financial Report
1.B. Approval of Payment of Claims - Attached as an "extra"
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions 
1.F. APU Projections - Resumes in October
1.G. Fundraisers
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids - None
2.B. RFPs - None
2.C. Quotes - None
3. Policies and Regulations
3.A. New Policy 103 - Complaints-Students, Employees, Parents, Other Persons
Attached is MSBA model policy 103 - Complaints-Students, Employees, Parents, Other Persons.  This policy would replace current district policy 1090 - Complaints Concerning School Personnel.   Second reading.
3.B. Delete Policy 1090 - Complaints Concerning School Personnel
In moving to MSBA model policies, administration is recommending the deletion of policy 1090 which will be replaced with MSBA policy 103.  Second reading.
3.C. New Policy 110 - Duluth Public Schools Website Accessibility Policy  
As part of the Web Content Accessibility Guidelines (WCAG) 2.0 specification to make school websites accessible and ADA compliant, Duluth Public Schools is required to have and make public its Web Accessibility Policy. First reading.
4. Contracts, Change Orders, and Leases
4.A. Contracts 
4.A.1) Commercial Insurance (Property, Liability, Auto, W/C) Policies and Premium Designation
Representatives from Marsh & McLennan Agency will attend the July Business Committee meeting to present premium information, policy changes, coverage, etc.
4.A.2) K.E.Y. Zone - YMCA
Attached is a contract with the YMCA to support K.E.Y. Zone before and after school programs at nine elementary school sites for the 2018-19 school year in the approximate amount of $860,000.00. The funding for the program will come from money collected from participants.
4.A.3) Frontline Education
Attached is a one year contract with Frontline for a teacher evaluation software package.
4.A.4) University of Minnesota Duluth (UMD) - College in the Schools (CITS)
Attached is a contract with UMD for CITS programming for the 2018-19 school year.
4.A.5) PLACEHOLDER - School Resource Officer (SRO)
4.A.6) ALICE Training Institute LLC (ATI)
This will be a three contract for school security training with ATI in the amount of $71,940.
4.B. Change Orders
4.B.1) Change Order #3 - General Construction Change Orders as Per Attached - Kraus Anderson Construction Company/NJPA - Gordian ezIQC Contract for Rockridge School
All tasks or work done in Change Order #3 have been previously bid, and all costs associated with the Change Order have been reviewed by Gordian ezIQC, and fully comply with NJPA task criteria.  In addition, ARI, KA, and the owner have reviewed all costs and agree they are reasonable and appropriate for the work performed.  The total expected budget for the renovation of Rockridge is $3,000,000.00.
4.B.2) PLACEHOLDER - Other Change Orders
4.C. Leases
4.C.1) PLACEHOLDER - The Hills
4.C.2) PLACEHOLDER - Valley Youth/Welch Center
4.C.3) PLACEHOLDER - Little Lynx at Lakewood
5. Resolutions
5.A. B-7-18-3570 - Acceptance of Donations
5.B. B-7-18-3571 - Authorized Bank Account Signer
5.C. B-7-18-3572 - Authorized Bank Account Signer - Bridge Program, June 2018
5.D. B-7-18-3573 - Converting Voter Approved Referendum Authority to Board Approved Referendum Authority - POSTPONED DEFINITELY until the July 26, 2018 Special Board Meeting  
5.E. B-7-18-3574 - Approving Ten-Year Capital Facilities Plan - FY2019 Update 
5.F. PLACEHOLDER - Sale of Property
6. Informational - These items are provided for informational purposes only; no action is required.
6.A. Expenditure Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of June 2018.
6.B. Extension or Renewal Contracts
The Board Chair, Superintendent or the CFO/Executive Director of Business Services has signed these contracts during the month of June 2018
6.C. No Cost Contracts 
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of June 2018.
6.D. Revenue Contracts 
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of June 2018.
6.E. Change Orders Signed - None
6.F. Facilities Management & Capital Project Status Report (including Homecroft playground update)
6.G. Levy Referendum Update
6.H. Property Sale Updates
6.I. Annual Grants and Donations Summary
7. Future Items
7.A. Policy Updates
7.B. Finance Policy Review (August 2018)
Agenda Item Details Reload Your Meeting
Meeting: July 17, 2018 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:
1. Financial Report
Subject:
1.A. Financial Report
Attachments:
Subject:
1.B. Approval of Payment of Claims - Attached as an "extra"
Subject:
1.C. Budget Revisions
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions 
Attachments:
Subject:
1.F. APU Projections - Resumes in October
Subject:
1.G. Fundraisers
Attachments:
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids - None
Subject:
2.B. RFPs - None
Subject:
2.C. Quotes - None
Subject:
3. Policies and Regulations
Subject:
3.A. New Policy 103 - Complaints-Students, Employees, Parents, Other Persons
Attached is MSBA model policy 103 - Complaints-Students, Employees, Parents, Other Persons.  This policy would replace current district policy 1090 - Complaints Concerning School Personnel.   Second reading.
Description:

Recommendation:  It is recommended that the Duluth School Board approve new policy 103 - second reading.
Attachments:
Subject:
3.B. Delete Policy 1090 - Complaints Concerning School Personnel
In moving to MSBA model policies, administration is recommending the deletion of policy 1090 which will be replaced with MSBA policy 103.  Second reading.
Description:

Recommendation:  It is recommended that the Duluth School Board approve the deletion of policy 1090 - second reading.
Attachments:
Subject:
3.C. New Policy 110 - Duluth Public Schools Website Accessibility Policy  
As part of the Web Content Accessibility Guidelines (WCAG) 2.0 specification to make school websites accessible and ADA compliant, Duluth Public Schools is required to have and make public its Web Accessibility Policy. First reading.
Description:

Recommendation:  It is recommended that the Duluth School Board approve new policy 110 - first reading.
Attachments:
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts 
Subject:
4.A.1) Commercial Insurance (Property, Liability, Auto, W/C) Policies and Premium Designation
Representatives from Marsh & McLennan Agency will attend the July Business Committee meeting to present premium information, policy changes, coverage, etc.
Description:

Recommendation: It is recommended that the Duluth Public School Board approve the Workers Compensation, Property, Liability, Auto, Umbrella Insurance Policies and Premium Designation as presented and discussed at the Business Committee meeting.
Attachments:
Subject:
4.A.2) K.E.Y. Zone - YMCA
Attached is a contract with the YMCA to support K.E.Y. Zone before and after school programs at nine elementary school sites for the 2018-19 school year in the approximate amount of $860,000.00. The funding for the program will come from money collected from participants.
Description:

Recommendation: It is recommended that the Duluth School Board approve the contract with the YMCA for K.E.Y. Zone services.
Attachments:
Subject:
4.A.3) Frontline Education
Attached is a one year contract with Frontline for a teacher evaluation software package.
Description:

Recommendation:  It is recommended that the Duluth School Board approve the contract with Frontline Education.
Attachments:
Subject:
4.A.4) University of Minnesota Duluth (UMD) - College in the Schools (CITS)
Attached is a contract with UMD for CITS programming for the 2018-19 school year.
Description:

Recommendation:  It is recommended that the Duluth School Board approve this agreement with UMD for CITS programming for the 2018-19 school year.
Attachments:
Subject:
4.A.5) PLACEHOLDER - School Resource Officer (SRO)
Subject:
4.A.6) ALICE Training Institute LLC (ATI)
This will be a three contract for school security training with ATI in the amount of $71,940.
Description:

Recommendation:  It is recommended that the Duluth School Board approve this contract.
Attachments:
Subject:
4.B. Change Orders
Subject:
4.B.1) Change Order #3 - General Construction Change Orders as Per Attached - Kraus Anderson Construction Company/NJPA - Gordian ezIQC Contract for Rockridge School
All tasks or work done in Change Order #3 have been previously bid, and all costs associated with the Change Order have been reviewed by Gordian ezIQC, and fully comply with NJPA task criteria.  In addition, ARI, KA, and the owner have reviewed all costs and agree they are reasonable and appropriate for the work performed.  The total expected budget for the renovation of Rockridge is $3,000,000.00.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Change Order #3 - Kraus-Anderson Construction Company / NJPA - Gordian exIQC, in the amount of $45,480.87 for a new construction amount of $2,677,987.43.
Attachments:
Subject:
4.B.2) PLACEHOLDER - Other Change Orders
Subject:
4.C. Leases
Subject:
4.C.1) PLACEHOLDER - The Hills
Subject:
4.C.2) PLACEHOLDER - Valley Youth/Welch Center
Subject:
4.C.3) PLACEHOLDER - Little Lynx at Lakewood
Subject:
5. Resolutions
Subject:
5.A. B-7-18-3570 - Acceptance of Donations
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-7-18-3570.
Attachments:
Subject:
5.B. B-7-18-3571 - Authorized Bank Account Signer
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-7-18-3571.
Attachments:
Subject:
5.C. B-7-18-3572 - Authorized Bank Account Signer - Bridge Program, June 2018
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-7-18-3572.
Attachments:
Subject:
5.D. B-7-18-3573 - Converting Voter Approved Referendum Authority to Board Approved Referendum Authority - POSTPONED DEFINITELY until the July 26, 2018 Special Board Meeting  
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-7-18-3573.
Attachments:
Subject:
5.E. B-7-18-3574 - Approving Ten-Year Capital Facilities Plan - FY2019 Update 
Description:

Recommendation: It is recommended that the Duluth School Board approve Resolution B-7-18-3574.
Attachments:
Subject:
5.F. PLACEHOLDER - Sale of Property
Subject:
6. Informational - These items are provided for informational purposes only; no action is required.
Subject:
6.A. Expenditure Contracts
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of June 2018.
Attachments:
Subject:
6.B. Extension or Renewal Contracts
The Board Chair, Superintendent or the CFO/Executive Director of Business Services has signed these contracts during the month of June 2018
Attachments:
Subject:
6.C. No Cost Contracts 
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of June 2018.
Attachments:
Subject:
6.D. Revenue Contracts 
The Superintendent or CFO/Executive Director of Business has signed these contracts during the month of June 2018.
Attachments:
Subject:
6.E. Change Orders Signed - None
Subject:
6.F. Facilities Management & Capital Project Status Report (including Homecroft playground update)
Attachments:
Subject:
6.G. Levy Referendum Update
Subject:
6.H. Property Sale Updates
Subject:
6.I. Annual Grants and Donations Summary
Attachments:
Subject:
7. Future Items
Subject:
7.A. Policy Updates
Subject:
7.B. Finance Policy Review (August 2018)

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