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Meeting Agenda
1. Financial Report
1.A. Financial Report
1.B. Approval of Payment of Claims - Attached as an "extra"
1.C. Budget Revisions
1.D. Wire Transfers
1.E. Investment Transactions 
1.F. APU Projections
1.G. Fundraisers
2. Bids, R.F.P.s and Quotes Reports
2.A. Bids - None
2.B. RFPs 
2.B.1) RFP #308 - Professional Audit Services
Requests for Professional Auditing Services were advertised in the Duluth News Tribune and sent to six known qualified auditing organizations, effective June 30, 2018.  The awarded firm would have the option of annual renewal by mutual agreement for subsequent fiscal years through June 30, 2022.  Responses were received from three firms.
2.C. Quotes - None
3. Policies and Regulations
3.A. 203.2 - Order of the Regular School Board Meeting
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.
3.B. 203.5 - School Board Meeting Agenda
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.
3.C. 208 - Development, Adoption, and Implementation of Policies
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.
3.D. 209 - Code of Ethics
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.
3.E. 212 - School Board Member Development and Travel/ Expense Reimbursement
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.
3.F. 213 - School Board Committees
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.
3.G. 214 - Out-of-State Travel by School Board Members
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.
3.H. 250 - School Board Member Compensation
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.
3.I. New Policy 204 - School Board Meeting Minutes
Attached is MSBA model policy 204 - School Board Meeting Minutes for the first reading.  This policy would replace policies 8090, 8095, 8110, 9105 and 9110.
3.J. Delete Policy 8090 - Preparation for Meetings
In moving to MSBA model policies, administration is recommending the deletion of Policy 8090, which will be replaced with MSBA Policy 204.
3.K. Delete Policy 8095 - Procedures During Meetings
In moving to MSBA model policies, administration is recommending the deletion of Policy 8095, which will be replaced with MSBA Policy 204.
3.L. Delete Policy 8110 - School Board Records
In moving to MSBA model policies, administration is recommending the deletion of Policy 8110, which will be replaced with MSBA Policy 204.
3.M. Delete Policy 9105 - Official Pubclications
In moving to MSBA model policies, administration is recommending the deletion of Policy 9105, which will be replaced with MSBA Policy 204.
3.N. Delete Policy 9110 - Minutes of Meetings
In moving to MSBA model policies, administration is recommending the deletion of Policy 9110, which will be replaced with MSBA Policy 204.
4. Contracts, Change Orders, and Leases
4.A. Contracts 
4.A.1) Per Mar Security - Addendum for Rockridge Academy
The original Per Mar Security Services Agreement was signed on March 21, 2017 for the annual amount of $48,578.16 retroactive to April 6, 2016.  A revision was necessary due to the update of the  security system at Rockridge Academy.  At Rockridge Academy, there is an initial installation/radio fee of $585.00 and a revised monthly fee to $196.39.  This reduces the annual amount to $48,107.40 and  annual savings of $470.76.
4.A.2) Greg Follmer Commercial Real Estate - Commercial Realty Listing Contract
4.B. Change Orders
4.B.1) Deduct CO#1 - Professional Services Agreement-ARI Phase II Rockridge Construction Plans and Specifications
This document amends the original $155,000.00 AIA agreement from April 2017 to deduct work scope pertaining to full mechanical and electrical engineering services and adds scope required per MN Statute.  The result of this addendum is the deduction of $26,000.00 from the original contract amount of $155,000.00 for a new contract amount of $129,000.00.
4.B.2) PLACEHOLDER - Other Change Orders
4.C. Leases
5. Resolutions
5.A. B-2-18-3527- Acceptance of Donations
5.B. PLACEHOLDER - Sale of Property
6. Informational - These items are provided for informational purposes only and no action is required.
6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of January 2017.
6.B. Revenue Contracts - None
6.C. No Cost or Other Contracts - None
6.D. Change Orders Signed - None
6.E. Facilities Management & Capital Project Status Report 
6.F. Resolution B-8-6-3392 - Broadcasting Committee Meetings
7. Future Items
7.A. Policy Updates
7.B. Adoption of Budget Considerations and Investments (March 2018)
7.C. Model MSBA Policy on Data Practices
Agenda Item Details Reload Your Meeting
Meeting: February 27, 2018 at 6:30 PM - Business Committee - Regular School Board Meeting
Subject:
1. Financial Report
Subject:
1.A. Financial Report
Attachments:
Subject:
1.B. Approval of Payment of Claims - Attached as an "extra"
Subject:
1.C. Budget Revisions
Attachments:
Subject:
1.D. Wire Transfers
Attachments:
Subject:
1.E. Investment Transactions 
Attachments:
Subject:
1.F. APU Projections
Attachments:
Subject:
1.G. Fundraisers
Attachments:
Subject:
2. Bids, R.F.P.s and Quotes Reports
Subject:
2.A. Bids - None
Subject:
2.B. RFPs 
Subject:
2.B.1) RFP #308 - Professional Audit Services
Requests for Professional Auditing Services were advertised in the Duluth News Tribune and sent to six known qualified auditing organizations, effective June 30, 2018.  The awarded firm would have the option of annual renewal by mutual agreement for subsequent fiscal years through June 30, 2022.  Responses were received from three firms.
Description:

Recommendation:  It is recommended that the Duluth School Board accept the five year proposal submitted by Wipfli, LLP, in the annual amount of $40,000, all inclusive maximum fee, for the audit year ending June 30, 2018.
Attachments:
Subject:
2.C. Quotes - None
Subject:
3. Policies and Regulations
Subject:
3.A. 203.2 - Order of the Regular School Board Meeting
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Policy 203.2 - second reading.
Attachments:
Subject:
3.B. 203.5 - School Board Meeting Agenda
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Policy 203.5 - second reading.
Attachments:
Subject:
3.C. 208 - Development, Adoption, and Implementation of Policies
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Policy 208 - second reading.
Attachments:
Subject:
3.D. 209 - Code of Ethics
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Policy 209 - Second reading.
Attachments:
Subject:
3.E. 212 - School Board Member Development and Travel/ Expense Reimbursement
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Policy 212 - second reading.
Attachments:
Subject:
3.F. 213 - School Board Committees
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Policy 213 - second reading.
Attachments:
Subject:
3.G. 214 - Out-of-State Travel by School Board Members
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Policy 214 - second reading.
Attachments:
Subject:
3.H. 250 - School Board Member Compensation
Per School Board request; update this policy and all policies in Section 200 to add the word "Bylaw" to the title.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Policy 250 - second reading.
Attachments:
Subject:
3.I. New Policy 204 - School Board Meeting Minutes
Attached is MSBA model policy 204 - School Board Meeting Minutes for the first reading.  This policy would replace policies 8090, 8095, 8110, 9105 and 9110.
Description:

Recommendation: It is recommended that the Duluth School Board approve Policy 204 - first reading.
Attachments:
Subject:
3.J. Delete Policy 8090 - Preparation for Meetings
In moving to MSBA model policies, administration is recommending the deletion of Policy 8090, which will be replaced with MSBA Policy 204.
Description:

Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 8090 - first reading.
Attachments:
Subject:
3.K. Delete Policy 8095 - Procedures During Meetings
In moving to MSBA model policies, administration is recommending the deletion of Policy 8095, which will be replaced with MSBA Policy 204.
Description:

Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 8095 - first reading.
Attachments:
Subject:
3.L. Delete Policy 8110 - School Board Records
In moving to MSBA model policies, administration is recommending the deletion of Policy 8110, which will be replaced with MSBA Policy 204.
Description:

Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 8110 - first reading.
Attachments:
Subject:
3.M. Delete Policy 9105 - Official Pubclications
In moving to MSBA model policies, administration is recommending the deletion of Policy 9105, which will be replaced with MSBA Policy 204.
Description:

Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 9105 - first reading.
Attachments:
Subject:
3.N. Delete Policy 9110 - Minutes of Meetings
In moving to MSBA model policies, administration is recommending the deletion of Policy 9110, which will be replaced with MSBA Policy 204.
Description:

Recommendation: It is recommended that the Duluth School Board approve the deletion of Policy 9110 - first reading.
Attachments:
Subject:
4. Contracts, Change Orders, and Leases
Subject:
4.A. Contracts 
Subject:
4.A.1) Per Mar Security - Addendum for Rockridge Academy
The original Per Mar Security Services Agreement was signed on March 21, 2017 for the annual amount of $48,578.16 retroactive to April 6, 2016.  A revision was necessary due to the update of the  security system at Rockridge Academy.  At Rockridge Academy, there is an initial installation/radio fee of $585.00 and a revised monthly fee to $196.39.  This reduces the annual amount to $48,107.40 and  annual savings of $470.76.
Description:

Recommendation:  It is recommended that the Duluth School Board approve both the addendum of the PER MAR Security Basic Agreement and the revised Addendum A to Basic Agreement for Rockridge Academy.
Attachments:
Subject:
4.A.2) Greg Follmer Commercial Real Estate - Commercial Realty Listing Contract
Description:

Recommendation:  It is recommended that the Duluth School Board authorize the Superintendent to negotiate and sign a contract with Greg Follmer Commercial Real Estate to list and market school properties to be sold, including but not limited to, Central High School and Nettleton.
Subject:
4.B. Change Orders
Subject:
4.B.1) Deduct CO#1 - Professional Services Agreement-ARI Phase II Rockridge Construction Plans and Specifications
This document amends the original $155,000.00 AIA agreement from April 2017 to deduct work scope pertaining to full mechanical and electrical engineering services and adds scope required per MN Statute.  The result of this addendum is the deduction of $26,000.00 from the original contract amount of $155,000.00 for a new contract amount of $129,000.00.
Description:

Recommendation:  It is recommended that the Duluth School Board approve Change Order #1-Architectural Resources Inc. phase II, in the deduct amount of $26,000.00 for a revised construction contract amount of $129,000.00.
Attachments:
Subject:
4.B.2) PLACEHOLDER - Other Change Orders
Subject:
4.C. Leases
Subject:
5. Resolutions
Subject:
5.A. B-2-18-3527- Acceptance of Donations
Description:

Recommendation:  It is recommended that the Duluth School Board approve Resolution B-2-18-3527.
Attachments:
Subject:
5.B. PLACEHOLDER - Sale of Property
Subject:
6. Informational - These items are provided for informational purposes only and no action is required.
Subject:
6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business has signed the following contracts during the month of January 2017.
Attachments:
Subject:
6.B. Revenue Contracts - None
Subject:
6.C. No Cost or Other Contracts - None
Subject:
6.D. Change Orders Signed - None
Subject:
6.E. Facilities Management & Capital Project Status Report 
Attachments:
Subject:
6.F. Resolution B-8-6-3392 - Broadcasting Committee Meetings
Attachments:
Subject:
7. Future Items
Subject:
7.A. Policy Updates
Subject:
7.B. Adoption of Budget Considerations and Investments (March 2018)
Subject:
7.C. Model MSBA Policy on Data Practices

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