Projector: June 13, 2016 at 4:30 PM - Business Committee

Meeting Agenda

1. Financial Report

1.A. Financial Report

1.B. Approval of Payment of Claims
This item is attached as an "extra".

1.C. Budget Revisions

1.D. Wire Transfers

1.E. Investment Transactions

1.F. APU Projections

1.G. Fundraisers

2. Bids, R.F.P.s and Quotes Reports

2.A. Bids

2.B. R.F.P.s

2.B.1) RFP - 304 - East High School Annual Yearbook
Request for Proposals for Annual Yearbooks were advertised and sent to four (4) known vendors. Jostens has been successful in providing local representation with quality service over the past fifteen (15) years.

2.B.2) RFP - 305- Denfeld High School Annual Yearbook
Request for Proposals for Annual Yearbooks were advertised and sent to four (4) known vendors. Jostens has been successful in providing local representation with quality service over the past fifteen (15) years.

2.C. Quotes

2.C.1) Quote #4239 – Refuse Removal and Recycling Services
Quotes were solicited from two contractors for the District-wide Refuse Removal and Recycling Services. It is recommended the Duluth School Board approve entering into a contract with Waste Management based on their quote with an estimated value of $69,299.49.

2.C.2) PLACEHOLDER – Quote #4240 – Carpentry Labor
(Quote due June 9, 2016 at 2:00 p.m.)

3. Policies and Regulations

3.A. New Policy 708 - Transportation of Nonpublic School Students
Attached is MSBA model policy 708 - Transportation of Nonpublic School Students for the first reading. There is no corresponding current policy that correlates with this new policy.

3.B. New Policy 711- Video Recording on School Buses
Attached is MSBA model policy 711 - Video Recording on School Buses for the first reading. There is no corresponding current policy that correlates with this new policy.

4. Contracts, Change Orders, and Leases

4.A. Contracts

4.A.1) Duluth Heritage Sports Center Renewal
Attached is an extension to the Second Addendum to the Program Agreement from September 1, 2016 to September 1, 2017 without any additional changes in the terms and conditions defined within that agreement.

4.A.2) PLACEHOLDER - Contract to Purchase Vehicles for Drivers Education Program

4.B. Change Orders

4.B.1) PLACEHOLDER - Related to Facilities Projects

4.C. Leases

5. Resolutions

5.A. B-6-16-3375- Acceptance of Donations to Duluth Public Schools.

5.B. PLACEHOLDER - B-6-16-3376- Adoption of FY 17 Budget

5.C. B-6-16-3377 - Minnesota State High School League (MSHSL) Resolution for Membership

5.D. PLACEHOLDER - B-6-16-????- Issue Bond Refundings

5.E. PLACEHOLDER - Sale of Property

6. Informational - These items are provided for informational purposes only and no action is required.

6.A. Expenditure Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of May 2016.

6.B. Revenue Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of May 2016.

6.C. Other Contracts
Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of May 2016.

6.D. Change Orders Signed-None

6.E. Facilities Management & Capital Project Status Report

6.F. Playground Mulch Review
Board discussion of playground mulch and the Committee of the Whole meeting held on April 26, 2016.

7. Future Items

7.A. Property/Liability/Auto Insurance Renewal

7.B. Policy Updates

Agenda Item

Agenda Item Details Reload Your Meeting
Meeting:	June 13, 2016 at 4:30 PM - Business Committee
Subject:	1. Financial Report
Subject:	1.A. Financial Report
Attachments: Financial Report Financial Report 6/8/2016 at 10:49 AM
Subject:	1.B. Approval of Payment of Claims This item is attached as an "extra".
Subject:	1.C. Budget Revisions
Attachments: Apr 2016 Budget Changes Report Apr 2016 Budget Changes Report 6/8/2016 at 10:50 AM
Subject:	1.D. Wire Transfers
Attachments: Apr 2016 Wire Transfers Apr 2016 Wire Transfers 6/8/2016 at 10:50 AM
Subject:	1.E. Investment Transactions
Attachments: Investment Activity 0416 Investment Activity 0416 6/8/2016 at 10:51 AM
Subject:	1.F. APU Projections
Attachments: 1516 Monthly PU Report June (1) 1516 Monthly PU Report June (1) 6/8/2016 at 10:51 AM
Subject:	1.G. Fundraisers
Attachments: Fund Raisers Fund Raisers 6/8/2016 at 10:51 AM
Subject:	2. Bids, R.F.P.s and Quotes Reports
Subject:	2.A. Bids
Subject:	2.B. R.F.P.s
Subject:	2.B.1) RFP - 304 - East High School Annual Yearbook Request for Proposals for Annual Yearbooks were advertised and sent to four (4) known vendors. Jostens has been successful in providing local representation with quality service over the past fifteen (15) years.
Description: Recommendation: It is recommended that the Duluth School Board approve the RFP proposal from Jostens for the period July 1, 2016 through June 30, 2020, with annual renewals by mutual agreement.
Attachments: RFP 304 East Yearbook RFP 304 East Yearbook 6/8/2016 at 11:13 AM
Subject:	2.B.2) RFP - 305- Denfeld High School Annual Yearbook Request for Proposals for Annual Yearbooks were advertised and sent to four (4) known vendors. Jostens has been successful in providing local representation with quality service over the past fifteen (15) years.
Description: Recommendation: It is recommended that the Duluth School Board approve the RFP proposal from Jostens for the period July 1, 2016 through June 30, 2020, with annual renewals by mutual agreement.
Attachments: RFP 305 Denfeld Yearbook RFP 305 Denfeld Yearbook 6/8/2016 at 11:39 AM
Subject:	2.C. Quotes
Subject:	2.C.1) Quote #4239 – Refuse Removal and Recycling Services Quotes were solicited from two contractors for the District-wide Refuse Removal and Recycling Services. It is recommended the Duluth School Board approve entering into a contract with Waste Management based on their quote with an estimated value of $69,299.49.
Description: Recommendation: It is recommended that the Duluth School Board approve entering into a contract with Waste Management for a total estimated value of $69,299.49 for the Period July 1, 2016 through June 30, 2017. It is also recommended that the Duluth School Board approve two additional contract extensions through June 30, 2019 , if the amount is determined acceptable by the Director of Business Services and the Property and Risk Manager.
Attachments: 4239- SB Memo -Recommendation Letter - Recycling Services - Waste Management 4239- SB Memo -Recommendation Letter - Recycling Services - Waste Management 6/8/2016 at 11:21 AM 4239 - Refuse Recycling Quote Tab (1) 4239 - Refuse Recycling Quote Tab (1) 6/8/2016 at 11:22 AM 4239 - Refuse Recycling Comparison 4239 - Refuse Recycling Comparison 6/8/2016 at 11:22 AM
Subject:	2.C.2) PLACEHOLDER – Quote #4240 – Carpentry Labor (Quote due June 9, 2016 at 2:00 p.m.)
Attachments: 4240- SB Memo -Recommendation Letter - Carpentry Labor - Donald Holm Construction 4240- SB Memo -Recommendation Letter - Carpentry Labor - Donald Holm Construction 6/10/2016 at 11:04 AM 4240 - Carpentry Labor Quote Tab 4240 - Carpentry Labor Quote Tab 6/10/2016 at 11:04 AM 4240 - Carpentry Labor Comparison 4240 - Carpentry Labor Comparison 6/10/2016 at 11:04 AM
Subject:	3. Policies and Regulations
Subject:	3.A. New Policy 708 - Transportation of Nonpublic School Students Attached is MSBA model policy 708 - Transportation of Nonpublic School Students for the first reading. There is no corresponding current policy that correlates with this new policy.
Description: Recommendation: It is recommended that the Duluth School Board approve Policy 708 for the first reading.
Attachments: 708-Transportation of Non-Public School Students 708-Transportation of Non-Public School Students 6/8/2016 at 11:22 AM
Subject:	3.B. New Policy 711- Video Recording on School Buses Attached is MSBA model policy 711 - Video Recording on School Buses for the first reading. There is no corresponding current policy that correlates with this new policy.
Description: Recommendation: It is recommended that the Duluth School Board approve Policy 711 for the first reading.
Attachments: 711-Video Recording on School Buses 711-Video Recording on School Buses 6/8/2016 at 11:22 AM
Subject:	4. Contracts, Change Orders, and Leases
Subject:	4.A. Contracts
Subject:	4.A.1) Duluth Heritage Sports Center Renewal Attached is an extension to the Second Addendum to the Program Agreement from September 1, 2016 to September 1, 2017 without any additional changes in the terms and conditions defined within that agreement.
Description: Recommendation: It is recommended that the Duluth school Board approve renewing the contract with the Duluth Heritage Sports Center.
Attachments: Heritage Center Agreement Heritage Center Agreement 6/8/2016 at 11:23 AM
Subject:	4.A.2) PLACEHOLDER - Contract to Purchase Vehicles for Drivers Education Program
Subject:	4.B. Change Orders
Subject:	4.B.1) PLACEHOLDER - Related to Facilities Projects
Subject:	4.C. Leases
Subject:	5. Resolutions
Subject:	5.A. B-6-16-3375- Acceptance of Donations to Duluth Public Schools.
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-16-3375.
Attachments: Donation Resolution Donation Resolution 6/8/2016 at 11:26 AM
Subject:	5.B. PLACEHOLDER - B-6-16-3376- Adoption of FY 17 Budget
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-16-3376.
Attachments: FY17 Budget Resolution FY17 Budget Resolution 6/8/2016 at 11:27 AM
Subject:	5.C. B-6-16-3377 - Minnesota State High School League (MSHSL) Resolution for Membership
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-16-3377 - Minnesota State High School League (MSHSL) Resolution for Membership.
Attachments: MSHSL Resolution MSHSL Resolution 6/8/2016 at 11:32 AM
Subject:	5.D. PLACEHOLDER - B-6-16-????- Issue Bond Refundings
Description: Recommendation: It is recommended that the Duluth School Board approve Resolution B-6-16-????.
Subject:	5.E. PLACEHOLDER - Sale of Property
Subject:	6. Informational - These items are provided for informational purposes only and no action is required.
Subject:	6.A. Expenditure Contracts Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of May 2016.
Attachments: Expenditure Contracts Expenditure Contracts 6/8/2016 at 11:32 AM Expenditure Contracts Expenditure Contracts 6/8/2016 at 11:32 AM
Subject:	6.B. Revenue Contracts Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of May 2016.
Attachments: Revenue Contracts Revenue Contracts 6/8/2016 at 11:32 AM Revenue Contracts Revenue Contracts 6/8/2016 at 11:33 AM
Subject:	6.C. Other Contracts Superintendent Gronseth or the CFO/Executive Director of Business and Finance has signed the following contracts during the month of May 2016.
Attachments: Other Contracts Other Contracts 6/8/2016 at 11:33 AM Other Contracts Other Contracts 6/8/2016 at 11:33 AM
Subject:	6.D. Change Orders Signed-None
Subject:	6.E. Facilities Management & Capital Project Status Report
Attachments: May FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT May FACILITIES_MANAGEMENT_&_CAPITAL_PROJECT_STATUS_REPORT 6/8/2016 at 11:33 AM Apr 2016 Fund 6 Apr 2016 Fund 6 6/8/2016 at 11:34 AM
Subject:	6.F. Playground Mulch Review Board discussion of playground mulch and the Committee of the Whole meeting held on April 26, 2016.
Subject:	7. Future Items
Subject:	7.A. Property/Liability/Auto Insurance Renewal
Subject:	7.B. Policy Updates

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