Meeting Agenda
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE/MISSION AND VISION STATEMENT
2. ADOPTING THE AGENDA
3. STUDENT/STAFF SHARE
3.1. Student/Staff Share
4. PUBLIC PARTICIPATION, VISITORS, COMMUNICATION
4.1. Public Participation, Visitors
4.2. Communications
5. SAFETY AND SECURITY (CLOSED MEETING Minnesota Statutes, Section 13D. 01, Subdivision 3)
6. REQUEST TO REMOVE TOPIC(S) FROM CONSENT AGENDA
7. CONSENT AGENDA
8. REPORTS
8.1. Principals, AD, Superintendent
8.2. Delegates/Liaisons/Committees
9. MHS 2025-2026 STUDENT HANDBOOK
10. MES 2025-2026 STUDENT HANDBOOK
11. DEVICE AND USAGE HANDBOOK
12. E-LEARNING DAY PLAN
13. PARAPROFESSIONAL HANDBOOK
14. STRATEGIC PLAN REVIEW
15. UNITED BUS SALES
16. BUSINESS ACCOUNTS PAYABLE PROCESS 
17. UNC TRACK DISCUSSION
18. PERSONNEL
18.1. Resignations 
18.2. Lane Changes
19. RESOLUTION ACCEPTING DONATIONS
20. STATEMENT ON CLOSED SESSION
21. POLICY
21.1. Policy 425 Staff Development and Mentoring
21.2. Policy 601 School District Curriculum and Instruction Goals
22. ADJOURN
Agenda Item Details Reload Your Meeting
Meeting: August 18, 2025 at 6:30 PM - Regular Board Meeting
Subject:
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE/MISSION AND VISION STATEMENT
Description:
The August 18, 2025 regular meeting of the Menahga Public School board called to order by Chair Haverinen  at                           with the Pledge of Allegiance and Mission and Vision Statement. 
 

Board members present:   Andrea Haverinen, Julia Kicker, Sara Makela, Cherie Peterson and David Treinen. Others present: ES Principal Lisa Parrish, HS Principal Michelle Koch and Superintendent Jay Kjos. Attending Virtually: Katie Howard, Location: 6900 NE 169th ST Vancouver, WA 98686
Subject:
2. ADOPTING THE AGENDA
Description:
Motion by                                 to adopt the agenda as amended/presented

    
Seconded by                          vote
Subject:
3. STUDENT/STAFF SHARE
Subject:
3.1. Student/Staff Share
Description:
Cody Pulju will give an update on Summer Rec. 
Attachments:
Subject:
4. PUBLIC PARTICIPATION, VISITORS, COMMUNICATION
Subject:
4.1. Public Participation, Visitors
Subject:
4.2. Communications
Subject:
5. SAFETY AND SECURITY (CLOSED MEETING Minnesota Statutes, Section 13D. 01, Subdivision 3)
Description:
Minnesota Statutes, Section 13D. 01, Subdivision 3

John Hedstrom will give an update. 
Subject:
6. REQUEST TO REMOVE TOPIC(S) FROM CONSENT AGENDA
Description:
If needed:
                        Motion by                           to remove the following from the consent agenda:


                        Seconded by                     vote
Subject:
7. CONSENT AGENDA
Description:
Motion by                           to approve the following consent items:

1. July 21, 2025 regular meeting minutes; 
2.  Activity fund and monthly claims in the amount of $508,516.77
3. Notice of assignments for the following extra-curricular coach/advisors for the Fall 2025-2026 School Year: Kevin Sommers, Head Football Coach Step 9; Kris Koll, Assistant Football Coach Step 1; Justin Brown, Assistant Football Coach Step 1; Isaiah Usher, Junior High Football Coach Step 1; Cory Kapphahn, Junior High Football Coach Step 5; Tori Komulainen, Head Volleyball Coach Step 1; Anna Pietila, Assistant Volleyball Coach Step 1, Alisha Hendrickson, Assistant Volleyball Coach Step 1, Delaney Crowl, Junior High Volleyball Coach Step 1, Becky Hedstrom, Junior High Volleyball Coach Step 1; Katie Novak, Head Cheerleading Coach Step 1; Luke Davidson, Strength and Conditioning Advisor; Tanya Carney, HS Knowledge Bowl Advisor Step 4; Tanya Carney, One Act Play Advisor Step 4; Dan Besonen, JH Knowledge Bowl Advisor Step 8; Laura Takkunen, Spelling Bee Step 2; Tim Wurdock, NHS Advisor Step 1; 
4. Work Assignment for Becky Hedstrom, Concessions Manager; 
5. Teacher Contract with Shalom Crook, High School Teacher, BA Step 1, 1.0 FTE per EMM Master Agreement, beginning with the 2025-2026 school year; 
6. Teacher Contract with Essie Nuemann, Elementary School Teacher, BA Step 3, 1.0 FTE per EMM Master Agreement, beginning with the 2025-2026 school year; 
7. Work Assignment for Becky Hedstrom, Paraprofessional, per EMM Paraprofessional Master Agreement, beginning August 25, 2025;
8. Work Assignment for Jeff Newburey, Paraprofessional, per EMM Paraprofessional Master Agreement, beginning August 25, 2025;
9. Work Assignment for Samantha Pfiefer, Paraprofessional, per EMM Paraprofessional Master Agreement, beginning August 25, 2025;
10. Work Assignment for Lisa Folken, Paraprofessional, per EMM Paraprofessional Master Agreement, beginning August 25, 2025;
11. Quadient Leasing Agreement; 
 
Seconded by                     vote
Attachments:
Subject:
8. REPORTS
Subject:
8.1. Principals, AD, Superintendent
Attachments:
Subject:
8.2. Delegates/Liaisons/Committees
Description:
Board Delegates and Liaison 2025:
Building Advisory: Katie Howard and David Treinen
Community Education: Andrea Haverinen
Crisis Management: Katie Howard
Freshwater Education District: Katie Howard
Minnesota School Board Association: Andrea Haverinen
Minnesota State High School League: David Treinen
Pairing and Sharing: Andrea Haverinen and Sara Makela
Policy: Andrea Haverinen, Julia Kicker and Cherie Peterson
Negotiations:
Licensed: Julia Kicker and Andrea Haverinen
Paraprofessionals: Katie Howard and Cherie Peterson
Principals: Andrea Haverinen and David Treinen
Rebranding: Cherie Peterson, Sara Makela and David Treinen
Region 5 Development Commission: Andrea Haverinen
Sourcewell: Julia Kicker
Wadena County Collaborative: Cherie Peterson
Wellness: Sara Makela
 
Subject:
9. MHS 2025-2026 STUDENT HANDBOOK
Description:
Motion by                               to approve the second reading and adoption of the 7-12th grade high school student handbook for the 2025-2026 school year as presented.

Seconded by                              vote
Attachments:
Subject:
10. MES 2025-2026 STUDENT HANDBOOK
Description:
Motion by                               to approve the second reading of the K-6th grade elementary school student handbook for the 2025-2026 school year as presented.

Seconded by                              vote
Attachments:
Subject:
11. DEVICE AND USAGE HANDBOOK
Description:
Motion by                           to approve the device and usage handbook for the 2025-2026 school year, as presented.

Seconded by                              vote
Attachments:
Subject:
12. E-LEARNING DAY PLAN
Description:
Motion by                              to approve the E-Learing Day Plan as presented.

Seconded by                         vote
Attachments:
Subject:
13. PARAPROFESSIONAL HANDBOOK
Description:
Motion by                             to approve the first reading of the Menahga Para Educator Handbook for the 2025-2026 school year as presented. 

Seconded by                          vote
Attachments:
Subject:
14. STRATEGIC PLAN REVIEW
Description:
Motion by                              to adapt and adopt the Strategic Plan as presented. 

Seconded by                         vote
Attachments:
Subject:
15. UNITED BUS SALES
Description:
Motion by                         to approve the purchase of the bus from United Bus Sales for the amount of $75,000.75 as presented. 

Seconded by                       vote
Attachments:
Subject:
16. BUSINESS ACCOUNTS PAYABLE PROCESS 
Description:
Motion by                              to update current business processing procedure from monthly check printing to weekly check printing. 

Seconded by                          vote
Subject:
17. UNC TRACK DISCUSSION
Subject:
18. PERSONNEL
Subject:
18.1. Resignations 
Description:
Motion by                     to accept the letter of resignation from April Hodge, High School Teacher, effective August 1, 2025. We thank April for her ten years of dedicated service to the students of our school.

Seconded by                           vote

Motion by                     to accept the letter of resignation from Sophia Ylitalo, Paraprofessional, effective August 6, 2025. We thank Sophia for her year of dedicated service to the students of our school.

Seconded by                           vote

Motion by                     to accept the letter of resignation from MacKenzie Zetah, Elementary School Teacher, effective August 11, 2025. We thank MacKenzie for her 3 years of dedicated service to the students of our school.

Seconded by                           vote

Motion by                     to accept the letter of resignation from Michaela Skoog, Paraprofessional, effective August 11, 2025. We thank Michaela for her 2 years of dedicated service to the students of our school.

Seconded by                           vote

Motion by                     to accept the letter of resignation from Sarah Sumstad, Paraprofessional, effective August 18, 2025. We thank Sarah for her year of dedicated service to the students of our school.

Seconded by                           vote
Subject:
18.2. Lane Changes
Description:
Motion by                         to approve the following lane change requests:
Bailey Baumgart, MA+10 to MA+20;
Megan Huus, MA+10 to MA+20;
Nicholas Jasmer, MA+10 to MA+20;
 
Subject:
19. RESOLUTION ACCEPTING DONATIONS
Description:

The following resolution was introduced by ___________________________                                     

        RESOLUTION ACCEPTING DONATIONS
    WHEREAS, MS 123B.02, Subd. 6 provides:  "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated.  In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
   WHEREAS, MS 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor.  Nothing herein shall authorize such acceptance or use for religious or sectarian purposes.  Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and
   WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; 
   THEREFORE, BE IT RESOLVED, that the School Board of Menahga Public School Dist 821 gratefully accept the following donations as identified below: The Menahga Lions donated $10,000.00 for the Pickle Ball Court;  
 
     
 
Resolution seconded by  _________________________

The vote on adoption of the Resolution was as follows:
   voting aye:
   voting nay:
   absent:
   Whereupon, said resolution was declared duly adopted.
Subject:
20. STATEMENT ON CLOSED SESSION
Subject:
21. POLICY
Subject:
21.1. Policy 425 Staff Development and Mentoring
Description:
Motion by                         to approve the second reading and adoption of Policy 425 Staff Development and Mentoring as presented.

Seconded by                        vote
Attachments:
Subject:
21.2. Policy 601 School District Curriculum and Instruction Goals
Description:
Motion by                         to approve the second reading and adoption of Policy 601 School District Curriculum and Instruction Goals as presented.

Seconded by                        vote
Attachments:
Subject:
22. ADJOURN
Description:
Motion by                                to adjourn the August 18, 2025 regular meeting of the Menahga Public School board at

Seconded by                         vote

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