Meeting Agenda
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
2. ADOPTING THE AGENDA
3. STUDENT/STAFF SHARE
3.1. Student/Staff Share
3.1.1. Industrial Technology Teacher Toby Weston 
3.1.2. Fifth Grade Interest Fair
4. PUBLIC PARTICIPATION, VISITORS, COMMUNICATION
4.1. Public Participation, Visitors
4.2. Communications
5. SAFETY AND SECURITY (CLOSED MEETING Minnesota Statutes, Section 13D. 01, Subdivision 3)
6. REQUEST TO REMOVE TOPIC(S) FROM CONSENT AGENDA
7. CONSENT AGENDA
8. KIMBALL MIDWEST INVOICE
9. COPIER PURCHASE AGREEMENT
10. VAN PURCHASE AGREEMENT
11. ROOFING PROPOSAL
12. REPORTS
12.1. Principals, AD, Superintendent
12.2. Delegates/Liaisons/Committees
13. PERSONNEL
13.1. Resignations
13.2. Unpaid Leave of Absence
14. BUDGET 
15. MOU HEALTH INSURANCE AGREEMENT 
16. RESOLUTION ACCEPTING DONATIONS
17. CALENDAR FOR 2025-2026
18. CALENDAR CHANGE
19. POLICY
19.1. Policy 301 School District Administration 
19.2. Policy 302 Superintendent 
19.3. Policy 303 Superintendent Selection
19.4. Policy 304 Superintendent Contract, Duties, and Evaluation
19.5. Policy 305 Policy Implementation 
19.6. Policy 306 Administrator Code of Ethics 
20. SUPERINTENDENT EVALUATION REPORT(Minnesota Statutes, Chapter 13D)
21. ADJOURN
Agenda Item Details Reload Your Meeting
Meeting: April 28, 2025 at 6:30 PM - Regular Board Meeting
Subject:
1. CALL TO ORDER/PLEDGE OF ALLEGIANCE
Description:
The April 28, 2025 regular meeting of the Menahga Public School board called to order by Chair Haverinen  at                           with the Pledge of Allegiance.

Board members present:   Andrea Haverinen, Julia Kicker, Katie Howard, Sara Makela, Cherie Peterson and David Treinen.  Others present: ES Principal Lisa Parrish, HS Principal Michelle Koch and Superintendent Jay Kjos.
Subject:
2. ADOPTING THE AGENDA
Description:
Motion by                                 to adopt the agenda as amended/presented

    
Seconded by                          vote
Subject:
3. STUDENT/STAFF SHARE
Subject:
3.1. Student/Staff Share
Subject:
3.1.1. Industrial Technology Teacher Toby Weston 
Description:
Tour of the shop department. 
Subject:
3.1.2. Fifth Grade Interest Fair
Subject:
4. PUBLIC PARTICIPATION, VISITORS, COMMUNICATION
Subject:
4.1. Public Participation, Visitors
Subject:
4.2. Communications
Subject:
5. SAFETY AND SECURITY (CLOSED MEETING Minnesota Statutes, Section 13D. 01, Subdivision 3)
Description:
Minnesota Statutes, Section 13D. 01, Subdivision 3
Subject:
6. REQUEST TO REMOVE TOPIC(S) FROM CONSENT AGENDA
Description:
If needed:
                        Motion by                           to remove the following from the consent agenda:


                        Seconded by                     vote
Subject:
7. CONSENT AGENDA
Description:
Motion by                           to approve the following consent items:

1.  March 17, 2025 regular meeting minutes; March 25, 2025 special meeting minutes; April 4, 2025 pairing and sharing committee minutes; April 7, 2025 policy committee minutes; April 7, 2025 board retreat minutes; 
2.  Activity fund and monthly claims in the amount of $ 8,235,021.95
3. Notice of assignments for the following extracurricular coach/advisors for the 2024-2025 School Year: Dan Gaughan, Junior High Baseball Coach step 1; Mike Weerts, Assistant Baseball Coach step 4; Cody Pulju, Summer Rec Director, for the 2025 Summer Season;  Cody Pulju, Interim Head Baseball Coach Step 4; Chris Davis, Assistant Baseball Coach step 1; Brandon Kupfer, Assistant Baseball Coach step 1;
 
Seconded by                     vote
Attachments:
Subject:
8. KIMBALL MIDWEST INVOICE
Description:
Motion by                      to approve/deny the Kimball Midwest Invoice in the amount of $809.52 as presented.

Seconded by                               vote
Attachments:
Subject:
9. COPIER PURCHASE AGREEMENT
Description:
Motion by                     to approve/deny the copier contract agreement for the amount of $68,540.00 as presented. 

Seconded by                  vote
Attachments:
Subject:
10. VAN PURCHASE AGREEMENT
Description:
Motion by                      to approve/deny the purchase of the 2025 Transit Van in the amount of $63,056.00 as presented. 

Seconded by                   vote
Attachments:
Subject:
11. ROOFING PROPOSAL
Description:
Motion by                       to approve/deny the roofing proposal to replace the existing EPDM roof in the amount of $47,670.00 as presented. 

Seconded by                    vote
Attachments:
Subject:
12. REPORTS
Subject:
12.1. Principals, AD, Superintendent
Attachments:
Subject:
12.2. Delegates/Liaisons/Committees
Description:
Board Delegates and Liaison 2025:
Building Advisory: Katie Howard and David Treinen
Community Education: Andrea Haverinen
Crisis Management: Katie Howard
Freshwater Education District: Katie Howard
Minnesota School Board Association: Andrea Haverinen
Minnesota State High School League: David Treinen
Pairing and Sharing: Andrea Haverinen and Sara Makela
Policy: Andrea Haverinen, Julia Kicker and Cherie Peterson
Negotiations:
Licensed: Julia Kicker and Andrea Haverinen
Paraprofessionals: Katie Howard and Cherie Peterson
Principals: Andrea Haverinen and David Treinen
Rebranding: Cherie Peterson, Sara Makela and David Treinen
Region 5 Development Commission: Andrea Haverinen
Sourcewell: Julia Kicker
Wadena County Collaborative: Cherie Peterson
Wellness: Sara Makela
 
Subject:
13. PERSONNEL
Subject:
13.1. Resignations
Description:
Motion by                       to accept the resignation from Becky Hedstrom, Paraprofessional, effective April 13, 2025. We thank Becky for her year of dedicated service to the students of our school. 

Seconded by                    vote 

Motion by                       to accept the resignation from Alaina Heinonen, Paraprofessional, effective April 17, 2025. We thank Alaina for her two years of dedicated service to the students of our school. 

Seconded by                    vote 

Motion by                       to accept the resignation from Abby Hoverson, Elementary Teacher, effective May 27, 2025. We thank Abby for her three years of dedicated service to the students of our school. 

Seconded by                    vote 

Motion by                           to accept the resignation from Randy Thompson, Yearbook Advisor, effective May 27, 2025. We thank Randy for his year of dedicated service to the students of our school.

Seconded by                             vote

Motion by                           to accept the resignation from Jodi Tolkkinen, Co-Head Volleyball Coach, effective May 27, 2025. We thank Jody for her two years of dedicated service to the students of our school.

Seconded by                             vote

Motion by                           to accept the resignation from Nicole Skoog, Co-Head Volleyball Coach, effective May 27, 2025. We thank Nicole for her year of dedicated service to the students of our school.

Seconded by                             vote


 
Subject:
13.2. Unpaid Leave of Absence
Description:
Motion by                     to approve/deny the request for unpaid leave up to one year starting on or about August 25, 2025 for the 2025-2026 school year. 

Seconded by                    vote 
Attachments:
Subject:
14. BUDGET 
Description:
Consider/Approve budget reductions

Motion by                     to eliminate AD and Community Education Director position at the end of June 2025.

Seconded by                      vote 
Subject:
15. MOU HEALTH INSURANCE AGREEMENT 
Description:
Motion by                        to approve/deny the MOU Health Insurance agreement as presented. 

Seconded by                     vote
Attachments:
Subject:
16. RESOLUTION ACCEPTING DONATIONS
Description:

The following resolution was introduced by ___________________________                                     

        RESOLUTION ACCEPTING DONATIONS
    WHEREAS, MS 123B.02, Subd. 6 provides:  "The board may receive, for the benefit of the district, bequests, donations, or gifts for any proper purpose and apply the same to the purpose designated.  In that behalf, the board may act as trustee of any trust created for the benefit of the district, or for the benefit of pupils thereof, including trusts created to provide pupils of the district with advanced education after completion of high school, in the advancement of education."; and
   WHEREAS, MS 465.03 provides: "Any city, county, school district or town may accept a grant or devise of real or personal property and maintain such property for the benefit of its citizens in accordance with the terms prescribed by the donor.  Nothing herein shall authorize such acceptance or use for religious or sectarian purposes.  Every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full."; and
   WHEREAS, every such acceptance shall be by resolution of the governing body adopted by a two-thirds majority of its members, expressing such terms in full; 
   THEREFORE, BE IT RESOLVED, that the School Board of Menahga Public School Dist 821 gratefully accept the following donations as identified below:

The Turtle and field tarp valued at $10,000 from:
Fargo Baseball LLC, DBA Fargo Moorhead Red Hawks 
1515 15th Ave. North, Fargo ND 58102     
 
Resolution seconded by  _________________________

The vote on adoption of the Resolution was as follows:
   voting aye:
   voting nay:
   absent:
   Whereupon, said resolution was declared duly adopted.
Subject:
17. CALENDAR FOR 2025-2026
Description:
Motion by                            to approve/deny the 2025-2026 calendar as presented.

Seconded by                              vote
Attachments:
Subject:
18. CALENDAR CHANGE
Description:
Motion by                     to approve/deny a calendar change for May 23, 2025 from a full day to an early release at 1:30 p.m. 

Seconded by                       vote  
Subject:
19. POLICY
Subject:
19.1. Policy 301 School District Administration 
Description:
Motion by                       to approve the first reading of policy 301 School District Administration as presented. 

Seconded by                     vote
Attachments:
Subject:
19.2. Policy 302 Superintendent 
Description:
Motion by                         to approve the first reading of Policy 302 Superintendent as presented. 

Seconded by                      vote
Attachments:
Subject:
19.3. Policy 303 Superintendent Selection
Description:
Motion by                        to approve the first reading of Policy 303 Superintendent Selection as presented.

Seconded by                   vote
Attachments:
Subject:
19.4. Policy 304 Superintendent Contract, Duties, and Evaluation
Description:
Motion by                      to approve the first reading of Policy 304 Superintendent Contract, Duties, and Evaluation as presented. 

Seconded by                    vote
Attachments:
Subject:
19.5. Policy 305 Policy Implementation 
Description:
Motion by                       to approve the first reading of Policy 305 Policy implementation as presented.

Seconded by                   vote
Attachments:
Subject:
19.6. Policy 306 Administrator Code of Ethics 
Description:
Motion by                     to approve the first reading of policy 306 Administrator Code of Ethics as presented.

Seconded by                   vote
Attachments:
Subject:
20. SUPERINTENDENT EVALUATION REPORT(Minnesota Statutes, Chapter 13D)
Description:
Report on closed session regarding the evaluation of the Superintendent Chapter 13.D open meeting law. 
Subject:
21. ADJOURN
Description:
Motion by                          to adjourn the April 28, 2025 regular meeting of the Menahga Public School board at

Seconded by                         vote

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