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Meeting Agenda
I. Opening Ceremony
I.A. Call to Order
I.B. Declaration of Quorum
I.C. Pledges of Allegiance
I.D. Invocation
II. Public Testimony
III. District Recognitions
III.A. Panthers and Employees of the Month
IV. Superintendent's Report
IV.A. Enrollment and Attendance Report
IV.B. ESL Waiver and Bilingual Waiver
IV.C. Balanced Scorecard Update
IV.D. Calendar of Upcoming Events
V. Financial Reports
V.A. Accounts Payable
V.B. Budget Status and Quarterly Investment Report 
V.C. Tax Collections
V.D. Annual Report for Property Value Study Appeals Services
VI. Consent Agenda
VI.A. Consider and Approve the Minutes of the September 9, 2024 Regular Board Meeting and October 2, 2024 Special Board Meeting and Workshop
VI.B. Consider and Approve the Donation from the Coastal Bend Foundation for Student Scholarships
VII. Board Updates and Topics for Future Meetings
VII.A. Board Update on Board Documents: Operating Procedures, Standards, Code of Conduct, Ethics
VII.B. Post-Conference Report - TASA/TASB txEDCON
VII.C. Requests for Topics for Future Meetings
VIII. Action Agenda
VIII.A. Consider and Approve the Interlocal Agreement for Energy Provider
VIII.B. Consideration of options to approve a naming process for the Athletic Sports Complex
VIII.C. Consideration and Possible Approval of an Annual Resolution Adopting Investment Policy and Investment Strategy
VIII.D. Consider and Approve Redesign Project for the Charlie Marshall Elementary Cafeteria
VIII.E. Consider and Approve Budget Amendment #2
VIII.F. Consider and Approve Budget Amendment #3
IX. Convene in Executive Session as Authorized by the Texas Open Meetings Act, Texas Government Code 551.001 et seq., 
Concerning Any and All Purposes Permitted by the Act:
  • Section 551.074 - Personnel
    • Resignations
    • New Hire - Communications Coordinator
    • Superintendent Evaluation Instrument
  • Section 551.076 - Security Devices
  • Section 551.089 - Deliberation Regarding Security Devices or Security Audits
X. Reconvene in Open Session and Act On Any Items Requiring Action from Closed Session
X.A. Consider and Approve Resignations
X.B. Consider and Approve the New Hire for the Communications Coordinator Position
XI. Adjourn
Agenda Item Details Reload Your Meeting
Meeting: October 14, 2024 at 7:00 PM - Regular Meeting
Subject:
I. Opening Ceremony
Subject:
I.A. Call to Order
Subject:
I.B. Declaration of Quorum
Subject:
I.C. Pledges of Allegiance
Subject:
I.D. Invocation
Subject:
II. Public Testimony
Description:
Pursuant to Board policy BED, the Board will allow every person who wishes to address the board on an agenda item to do so before the board’s consideration of the item. The Board shall not deliberate regarding any subject that is not included on the agenda posted with notice of this meeting. This is a time for the Board to stop, look, and listen to public comments. Each speaker will be allowed three minutes to address the Board.
Subject:
III. District Recognitions
Subject:
III.A. Panthers and Employees of the Month
Description:
The October Panthers and Employees of the Month will be presented.
Attachments:
Subject:
IV. Superintendent's Report
Subject:
IV.A. Enrollment and Attendance Report
Description:
The attendance and enrollment report from September 9 through October 11 has been provided for information.
Attachments:
Subject:
IV.B. ESL Waiver and Bilingual Waiver
Presenter:
Superintendent, Dr. Glenn Barnes
Description:
Information regarding the ESL waiver and Bilingual waiver has been provided for your information.
Attachments:
Subject:
IV.C. Balanced Scorecard Update
Presenter:
Superintendent, Dr. Glenn Barnes
Description:
Information regarding the Balanced Scorecard will be provided for information:

  1. APISD Balanced Scorecard - Sample

  2. Ready for full rollout - January 2025

  3. Strategic Roundtable with Board Members and District Leadership Team - February 2025 and October 2025
Subject:
IV.D. Calendar of Upcoming Events
Description:
The calendar of upcoming events has been provided for information.
Attachments:
Subject:
V. Financial Reports
Presenter:
Director of Business and Finance, Melinda Chapa
Description:
The following financial reports from September 2024 have been provided for information:
  • Accounts Payable
  • Budget Status and Investment
  • Tax Collections
Also provided is the Annual Report for Property Value Study Appeals Services.
Subject:
V.A. Accounts Payable
Attachments:
Subject:
V.B. Budget Status and Quarterly Investment Report 
Attachments:
Subject:
V.C. Tax Collections
Attachments:
Subject:
V.D. Annual Report for Property Value Study Appeals Services
Description:
This will be the 1st annual report prepared by Linebarger Goggan Blair & Sampson, LLP to be shared with the Board.

In this report, the Firm reports additional state funding:
  • $140,500.00 for 2020-2021 School Year due to Appeal for Final Taxable Value for State Funding Purposes (done after the September tax year ends)
  • $228,500.00 for 2023-2024 School Year due to Appeal of Property Market Value Study (This compares the State Comptroller's Property Values to Local Appraisal Certified Values-done in March)
  • District is still anticipating a large funding amount (preliminary estimates of approx. $700K) after the September tax year ends for the 2023-2024 school year to protest for the purposes of State funding.  This includes recouping of state funds for the frozen tax collections loss from $40K homestead to $100K homestead, as well as utilizing final tax values after all protests were done after certification values were given to Districts. 
Attachments:
Subject:
VI. Consent Agenda
Presenter:
Superintendent, Dr. Glenn Barnes
Description:
The items included on the consent agenda for consideration are as follows:
  • The minutes of the
    •  September 9, 2024 Regular Board Meeting and October 2, 2024 Special Board Meeting and Salary Workshop
  • The donation from the Coastal Bend Foundation for student scholarships. This is an annual donation and thus a line item was created in the budget in anticipation of the donation. Therefore, a budget amendment is not necessary.
Attachments:
Subject:
VI.A. Consider and Approve the Minutes of the September 9, 2024 Regular Board Meeting and October 2, 2024 Special Board Meeting and Workshop
Subject:
VI.B. Consider and Approve the Donation from the Coastal Bend Foundation for Student Scholarships
Subject:
VII. Board Updates and Topics for Future Meetings
Presenter:
Board President, Wanese Butler
Subject:
VII.A. Board Update on Board Documents: Operating Procedures, Standards, Code of Conduct, Ethics
Presenter:
Board President, Wanese Butler
Subject:
VII.B. Post-Conference Report - TASA/TASB txEDCON
Presenter:
Board President, Wanese Butler
Subject:
VII.C. Requests for Topics for Future Meetings
Subject:
VIII. Action Agenda
Subject:
VIII.A. Consider and Approve the Interlocal Agreement for Energy Provider
Presenter:
Superintendent, Dr. Glenn Barnes
Description:
Information regarding the agreement to participate in the Axeon Interlocal for energy services has been provided.
Attachments:
Subject:
VIII.B. Consideration of options to approve a naming process for the Athletic Sports Complex
Presenter:
Board President, Wanese Butler
Subject:
VIII.C. Consideration and Possible Approval of an Annual Resolution Adopting Investment Policy and Investment Strategy
Presenter:
Director of Business and Finance, Melinda Chapa
Description:
A government board shall annually review the District's Investment Policy and Investment Strategy through Resolution as Required under the Public Funds Investment Act (Section 2256.005) 

Attached is the annual resolution.  No changes are being recommended at this time.
Attachments:
Subject:
VIII.D. Consider and Approve Redesign Project for the Charlie Marshall Elementary Cafeteria
Presenter:
Director of Business and Finance, Melinda Chapa
Description:
Our Food Service Director, Cindy Mann will be available to assist with the presentation of this agenda item.
This agenda item includes a redesign project to include wall artwork and laminated graphic bench tables in the amount of $51,048.00. The vendor, Palmer Hamilton DBA pH Design is an approved vendor through Buyboard Contract Number (#683-22).
This Redesign Project has been previously approved byTDA (Texas Department of Agriculture). This project will be paid out of excess food service fund balance.
This item is being presented to comply with Board Policy CH (Local)- Any single item purchase over $25,000.00.
Attachments:
Subject:
VIII.E. Consider and Approve Budget Amendment #2
Presenter:
Director of Business and Finance, Melinda Chapa
Description:
This amendment is being requested by SPED Department to move funds between functions within their allocated SPED budget.
Attachments:
Subject:
VIII.F. Consider and Approve Budget Amendment #3
Presenter:
Director of Business and Finance, Melinda Chapa
Description:
This amendment includes prior year expense requests not included in the 2024-2025 school year budget.  $391,469.95 is being requested from Fund Balance to cover these expenses.
Attachments:
Subject:
IX. Convene in Executive Session as Authorized by the Texas Open Meetings Act, Texas Government Code 551.001 et seq., 
Concerning Any and All Purposes Permitted by the Act:
  • Section 551.074 - Personnel
    • Resignations
    • New Hire - Communications Coordinator
    • Superintendent Evaluation Instrument
  • Section 551.076 - Security Devices
  • Section 551.089 - Deliberation Regarding Security Devices or Security Audits
Description:
Convene in Executive Session as Authorized by the Texas Open Meetings Act, Texas Government Code 551.001 et seq., 
Concerning Any and All Purposes Permitted by the Act:
  • Section 551.074 - Personnel
    • Resignations
    • New Hire - Communications Coordinator
    • Superintendent Evaluation Instrument
  • Section 551.076 - Security Devices
  • Section 551.089 - Deliberation Regarding Security Devices or Security Audits
Subject:
X. Reconvene in Open Session and Act On Any Items Requiring Action from Closed Session
Subject:
X.A. Consider and Approve Resignations
Presenter:
Superintendent, Dr. Glenn Barnes
Subject:
X.B. Consider and Approve the New Hire for the Communications Coordinator Position
Subject:
XI. Adjourn

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