Meeting Agenda
1. Executive Session 5:30-6:30
2. Call to Order & Reading of Land Acknowledgment
3. Roll Call- Establishment of a quorum
4. Introductions
5. Communications
5.a. Written
5.b. From the Audience (This time is reserved for public comment on topics published on the Board's agenda)
5.c. Recognition
5.d. LCEA Report
6. Consultant Reports/Staff Reports/Student Reports
6.a. Area Report - Taft Elementary School
6.b. Student Report
6.c. Financial Report
6.c.1. March 2023 Financial Report
6.d. First Student Report (Written)
6.e. Nutrition Services Report (Written)
7. Board Reports
7.a. NSBA National Conference Report
8. Superintendent's Report
8.a. TrustEd Pilot with ESD
8.b. Panic Button Pilot at Sam Case
8.c. Newport High Grandstands Ribbon Cutting
8.d. Centennial Concerts
8.e. Leadership Gathering Practice Date
8.f. Contract Negotiations with LCEA
9. Adoption of the Consent Calendar
9.a. Minutes of the Board
9.b. Human Resources
9.b.1. Personnel Action
10. Action Items
10.a. Facilities & Maintenance/Transportation/Food Services
10.a.1. Intent to Award FSMC Contract
10.b. Board
10.b.1. Accept/Reject Waldport Property Sale
10.b.2. Accept/Reject termination of employee as discussed in Executive Session
11. Items of Information & Discussion
11.a. Business Services
11.a.1. Oregon Coast Bank Renewal and Policy DG Banking
11.b. Board
11.b.1. Public Comment (This time is reserved for general public comment to the Board)
11.c. Other
11.c.1. Reminders/Announcements
11.d. Adjournment
Agenda Item Details Reload Your Meeting
Meeting: April 11, 2023 Tech Demo 5:00 at Taft 7-12, Executive Session- 5:30 Re: (ORS 192.660(2)(e)) & (ORS 192.660(2)(a)), Regular Business Meeting- 6:30 - Lincoln County School District Business Meeting of the Board
Subject:
1. Executive Session 5:30-6:30
Agenda Item Type:
Action Item
Description:

(ORS 192.660(2)(e)) & (ORS 192.660(2)(a))
Subject:
2. Call to Order & Reading of Land Acknowledgment
Agenda Item Type:
Action Item
Subject:
3. Roll Call- Establishment of a quorum
Agenda Item Type:
Action Item
Subject:
4. Introductions
Agenda Item Type:
Action Item
Subject:
5. Communications
Agenda Item Type:
Action Item
Description:
(During this time the audience will have the opportunity to speak to the Board. Anyone wishing to address the Board is asked to complete a "Board Communication Request" form, available from the board secretary. The chairman reserves the right to limit the time allotted to each presenter. It is requested that those addressing the board state their name for the record.)
Subject:
5.a. Written
Agenda Item Type:
Action Item
Subject:
5.b. From the Audience (This time is reserved for public comment on topics published on the Board's agenda)
Agenda Item Type:
Action Item
Subject:
5.c. Recognition
Agenda Item Type:
Action Item
Subject:
5.d. LCEA Report
Agenda Item Type:
Action Item
Subject:
6. Consultant Reports/Staff Reports/Student Reports
Agenda Item Type:
Action Item
Subject:
6.a. Area Report - Taft Elementary School
Agenda Item Type:
Action Item
Attachments:
Subject:
6.b. Student Report
Agenda Item Type:
Action Item
Subject:
6.c. Financial Report
Agenda Item Type:
Action Item
Subject:
6.c.1. March 2023 Financial Report
Agenda Item Type:
Action Item
Attachments:
Subject:
6.d. First Student Report (Written)
Agenda Item Type:
Action Item
Attachments:
Subject:
6.e. Nutrition Services Report (Written)
Agenda Item Type:
Action Item
Attachments:
Subject:
7. Board Reports
Agenda Item Type:
Action Item
Subject:
7.a. NSBA National Conference Report
Agenda Item Type:
Action Item
Subject:
8. Superintendent's Report
Agenda Item Type:
Action Item
Subject:
8.a. TrustEd Pilot with ESD
Agenda Item Type:
Action Item
Subject:
8.b. Panic Button Pilot at Sam Case
Agenda Item Type:
Action Item
Subject:
8.c. Newport High Grandstands Ribbon Cutting
Agenda Item Type:
Action Item
Subject:
8.d. Centennial Concerts
Agenda Item Type:
Action Item
Subject:
8.e. Leadership Gathering Practice Date
Agenda Item Type:
Action Item
Subject:
8.f. Contract Negotiations with LCEA
Agenda Item Type:
Action Item
Subject:
9. Adoption of the Consent Calendar
Agenda Item Type:
Action Item
Description:
(Consent Calendar agenda items are designated by the Board to be adopted in a single motion unless an individual Board member or the Superintendent requests an item be removed for consideration.  Action on matters of a routine matter is addressed in one motion to conserve time for other deliberation by the Board.)                   
 
Subject:
9.a. Minutes of the Board
Agenda Item Type:
Action Item
Attachments:
Subject:
9.b. Human Resources
Agenda Item Type:
Action Item
Subject:
9.b.1. Personnel Action
Agenda Item Type:
Action Item
Description:
Regular personnel action requiring Board approval.
Attachments:
Subject:
10. Action Items
Agenda Item Type:
Action Item
Description:
(Decision Items are those that have been presented to the Board for discussion and questions at a prior meeting.  Some circumstances may dictate a Decision Item without prior discussion.)
 
Subject:
10.a. Facilities & Maintenance/Transportation/Food Services
Agenda Item Type:
Action Item
Subject:
10.a.1. Intent to Award FSMC Contract
Agenda Item Type:
Action Item
Description:
Pursuant to the District's RFP for a Food Service Management Company issued on February 14th, four vendors attended the pre-bid meetings and tours but only two vendor proposals were received. These proposals were scored by a committee on March 23, 2023.

The apparent successful proposer was Sodexo America, LLC and the scoring summary is attached.

Staff is asking the board to approve the Intent to Award a contract to Sodexo America, LLC and allow staff to begin contract negotiations. Staff requests this approval at the April 11, 2023 meeting, as attached in the draft, so that the notice may be posted on Oregon Buys on April 12, 2023 per the RFP schedule.

The required seven-day protest period will begin April 12th and end on April 19, 2023. If any protests are received by April 19th, staff will halt contract negotiations, notify the board and look to ODE for guidance.

Per the RFP schedule, ODE must approve the draft contract based on their template by April 28, 2023. The contract will be presented to the board for consideration at their regular board meeting on May 9, 2023 for approval at the June 13th regular board meeting. The contract must be signed, executed and sent to ODE no later than June 30, 2023.
Attachments:
Subject:
10.b. Board
Agenda Item Type:
Action Item
Subject:
10.b.1. Accept/Reject Waldport Property Sale
Agenda Item Type:
Action Item
Subject:
10.b.2. Accept/Reject termination of employee as discussed in Executive Session
Agenda Item Type:
Action Item
Subject:
11. Items of Information & Discussion
Agenda Item Type:
Action Item
Description:
(Discussion Items are presented for the Board’s consideration, discussion and questions.  Discussion Items will be considered for Decision at a subsequent meeting.  Information items are for information only.)
 
Subject:
11.a. Business Services
Agenda Item Type:
Action Item
Subject:
11.a.1. Oregon Coast Bank Renewal and Policy DG Banking
Agenda Item Type:
Action Item
Description:
On April 12, 2022 the board approved Oregon Coast Bank for banking services from July 1, 2022 through June 30, 2023. To coincide with this award, effective July 1, 2022, Policy DG - Banking was suspended until 6/30/23. This policy requires the District to solicit competitive quotes for District banking every five years.

Staff proposes extending the appointment of Oregon Coast Bank (OCB) for District banking services and suspending Policy DG - Banking by five years, or through June 30, 2028.

The bank provides excellent services, has competitive rates and is a local bank heavily invested in the community with branches located in all four areas of the county. OCB provides interest rates above those provided by the state's Local Government Investment Pool, and is collateralized and approved by the state for our use. Many other banks in the area are not approved by the state for the investment of school district funds.

This recommendation is further based on the recent mergers of two other major banks in the area, one with a relatively unknown WA bank and the other with the Bank of Montreal. Staff would prefer to stay with a local bank that has a proven track record and a history of serving our local communities and families, keeping local resources local.
Subject:
11.b. Board
Agenda Item Type:
Action Item
Subject:
11.b.1. Public Comment (This time is reserved for general public comment to the Board)
Agenda Item Type:
Action Item
Subject:
11.c. Other
Agenda Item Type:
Action Item
Subject:
11.c.1. Reminders/Announcements
Agenda Item Type:
Action Item
Description:
 
  • April - Budget Committee Training - TBD
  • April 20th - Leadership gathering at 5:30 at Best Western
  • April 25th - Board Work Session at 5:00 at TLC
  • May 9th Board Meeting location will be at Yaquina View Elementary.
  • May 17th at 6:00 & 18th at 7:00 - Centennial Concerts at Newport Middle time TBD
  • May 23rd - Board Work Session at 5:00 at TLC
  • May 23rd - Budget Committee Meeting #1 - 7:00 at TLC
  • May 25rd - Budget Committee Meeting #2 - 7:00 at TLC (If needed)
  • May 30rd - Budget Committee Meeting #3 - 7:00 at TLC (If needed)
Subject:
11.d. Adjournment
Agenda Item Type:
Action Item

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