Meeting Agenda
I. Determination of Quorum and Call to Order
II. Pledge of Allegiance
III. Reading of the Minutes
III.A. March 25, 2025 Board of Trustee Special Called Meeting Minutes
III.B. March 25, 2025 Board of Trustee Regular Meeting Minutes
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
V. Special Items
V.A. Reports from Board Committees
V.A.1. Board Evaluation Committee - Dr. Sue Zanne Williamson Urbis
VI. Presentations, Awards, and/or President's Report
VI.A. Legislative Update
VII. Student Success
VIII. Reports to the Board
VIII.A. Financial Reports
VIII.A.1. March 2025 Monthly Financial Report
VIII.B. Management Reports
VIII.B.1. Financial Aid Report
VIII.B.2. Testing Report
VIII.C. Reports from College Governance Councils
VIII.C.1. March 4, 2025 Faculty Council Meeting Minutes
IX. CONSENT AGENDA
X. Matters Relating to General Administration
X.A. Approve Purchase of Blackbaud Raiser's Edge Software for WCJC Foundation ($38,775 - WCJC - $19,387.50 ($6,462.50 annually for 3-year contract); WCJC Foundation - $19,387.50 - ($6,462.50 annually for 3-year contract))
X.B. Inform the Board of Trustees of the Administrative Procedure for Naming Opportunities (N/A)
XI. Matters Relating to the Office of the Executive Vice President
XI.A. Approve the implementation of a $20.00 fee for diploma reprints, reissues, or replacements to offset administrative, handling, and postage costs (Diploma reprint fee ($20).  No cost to the institution)
XI.B. Notify the Board of Trustees that WCJC is the recipient of a Johnson Foundation grant for the WCJC Sr. Citizens' Program ($275,000 - award amount; no cost to institution)
XI.C. Notify the Board of Trustees that WCJC is the recipient of two FEMA Public Assistance Grants for reimbursement of expenditures resulting from damages sustained during Hurricane Beryl ($26,187.80 - award amount; no cost to the institution)
XI.D. Approve the statement of work to engage Evision professional services to develop institutional reports as part of the Banner 9 SaaS migration ($48,300 - transferred from the MIS fund)
XII. Matters Relating to Academic Affairs
XIII. Matters Relating to Administrative Services
XIII.A. Approve the engagement letter from Lott, Vernon & Company, P.C. dated April 2, 2025 ($61,800 - budgeted in Unrestricted Funds)
XIII.B. Information Item
XIII.B.1. Seek sealed proposals from investment advisory firms for investment advisor services (Advisory services will be paid with earnings from the endowment and current operating fund.  Capital project services will be paid with current operating funds.)
XIV. Matters Relating to Information Technology
XIV.A. Information Item
XIV.A.1. Approve WCJC to seek sealed proposals from managed service providers to provide Tier 1 helpdesk services (no cost to institution)
XV. Matters Relating to Personnel
XV.A. Board of Trustees
XV.B. Office of President
XV.C. Office of Executive Vice President
XV.D. Office of Academic Affairs
XV.D.1. Batoul Ayache employed as regular, full-time instructor of biology, FAC-1-2, effective August 18, 2025
XV.D.2. Holly Merta employed as regular, full-time instructor of biology, FAC-7-4, effective August 18, 2025
XV.E. Office of Administrative Services
XV.F. Office of Information Technology
XVI. END OF CONSENT AGENDA
XVII. Paid Professional Assignments
XVII.A. Information Item:
XVII.A.1. Paid Professional Assignment for Carol Derkowski, Site Director for Regional Student Board Exam (CRDTS), May 16-17, 2025 - $490.00
XVII.A.2. Paid Professional Assignment for Pam Dobbs, Site Coordinator for Regional Student Board Exam (CRDTS), May 15-17, 2025 - $1,120.00
XVII.A.3. Paid Professional Assignment for Lea Anna Kostelnik, Argos Report Transition Project, April - September, 2025 - $6,000.00
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
XVIII.A. Discuss Leadership Transition and College President Search Process
XIX. Consideration and possible action on items discussed in closed session
XIX.A. Authorize Board Chair to Negotiate and Execute Necessary Agreement with Consultant for President Search Process
XX. Discuss Matters Relating to Formal Policy
XXI. Adjourn
Agenda Item Details Reload Your Meeting
Meeting: April 15, 2025 at 6:30 PM - Regular Board Meeting
Subject:
I. Determination of Quorum and Call to Order
Subject:
II. Pledge of Allegiance
Subject:
III. Reading of the Minutes
Subject:
III.A. March 25, 2025 Board of Trustee Special Called Meeting Minutes
Attachments:
Subject:
III.B. March 25, 2025 Board of Trustee Regular Meeting Minutes
Attachments:
Subject:
IV. Citizens' Comments (revised by legal counsel on 08-05-2022)
Description:
    During the Citizens’ Comments section of the agenda, any citizen/taxpayer (that is, any member of the public, including college employees) may request to address the board in open meeting. This is an open forum for those persons who wish to make presentations to the board and who have signed up to do so following the procedures in Board policy BDB (Local). Except as otherwise permitted by Board policy and procedures, an individual’s comments to the Board shall not exceed five minutes.
If any speaker’s presentation contains complaints or concerns about an individual employee or
officer of the district, the Board may require that the presentation be conducted in executive session with the board members pursuant to the Texas Open Meetings Act.
Specific factual information or recitation of existing policy may be furnished in response to inquiries, but the Texas Open Meetings Act prohibits the Board from deliberating or taking action on any subject that is not included on the agenda posted with notice of the meeting.
 
Subject:
V. Special Items
Subject:
V.A. Reports from Board Committees
Subject:
V.A.1. Board Evaluation Committee - Dr. Sue Zanne Williamson Urbis
Subject:
VI. Presentations, Awards, and/or President's Report
Subject:
VI.A. Legislative Update
Subject:
VII. Student Success
Subject:
VIII. Reports to the Board
Subject:
VIII.A. Financial Reports
Subject:
VIII.A.1. March 2025 Monthly Financial Report
Attachments:
Subject:
VIII.B. Management Reports
Subject:
VIII.B.1. Financial Aid Report
Attachments:
Subject:
VIII.B.2. Testing Report
Attachments:
Subject:
VIII.C. Reports from College Governance Councils
Subject:
VIII.C.1. March 4, 2025 Faculty Council Meeting Minutes
Attachments:
Subject:
IX. CONSENT AGENDA
Description:

By consent of the board of trustees, the following items may be acted on in a single motion "to approve the consent agenda as presented."  If, however, any trustee wishes to discuss a particular item or for any reason wishes to act on any given item separately, he or she may simply notify the board chair to remove that item or items from the consent agenda, and that item will be removed and acted on separately.  A trustee may remove an item from the consent agenda for any reason, and he or she is not required to justify the removal or explain the reason for the removal.

Subject:
X. Matters Relating to General Administration
Subject:
X.A. Approve Purchase of Blackbaud Raiser's Edge Software for WCJC Foundation ($38,775 - WCJC - $19,387.50 ($6,462.50 annually for 3-year contract); WCJC Foundation - $19,387.50 - ($6,462.50 annually for 3-year contract))
Attachments:
Subject:
X.B. Inform the Board of Trustees of the Administrative Procedure for Naming Opportunities (N/A)
Attachments:
Subject:
XI. Matters Relating to the Office of the Executive Vice President
Subject:
XI.A. Approve the implementation of a $20.00 fee for diploma reprints, reissues, or replacements to offset administrative, handling, and postage costs (Diploma reprint fee ($20).  No cost to the institution)
Attachments:
Subject:
XI.B. Notify the Board of Trustees that WCJC is the recipient of a Johnson Foundation grant for the WCJC Sr. Citizens' Program ($275,000 - award amount; no cost to institution)
Attachments:
Subject:
XI.C. Notify the Board of Trustees that WCJC is the recipient of two FEMA Public Assistance Grants for reimbursement of expenditures resulting from damages sustained during Hurricane Beryl ($26,187.80 - award amount; no cost to the institution)
Attachments:
Subject:
XI.D. Approve the statement of work to engage Evision professional services to develop institutional reports as part of the Banner 9 SaaS migration ($48,300 - transferred from the MIS fund)
Attachments:
Subject:
XII. Matters Relating to Academic Affairs
Subject:
XIII. Matters Relating to Administrative Services
Subject:
XIII.A. Approve the engagement letter from Lott, Vernon & Company, P.C. dated April 2, 2025 ($61,800 - budgeted in Unrestricted Funds)
Attachments:
Subject:
XIII.B. Information Item
Subject:
XIII.B.1. Seek sealed proposals from investment advisory firms for investment advisor services (Advisory services will be paid with earnings from the endowment and current operating fund.  Capital project services will be paid with current operating funds.)
Attachments:
Subject:
XIV. Matters Relating to Information Technology
Subject:
XIV.A. Information Item
Subject:
XIV.A.1. Approve WCJC to seek sealed proposals from managed service providers to provide Tier 1 helpdesk services (no cost to institution)
Attachments:
Subject:
XV. Matters Relating to Personnel
Subject:
XV.A. Board of Trustees
Subject:
XV.B. Office of President
Subject:
XV.C. Office of Executive Vice President
Subject:
XV.D. Office of Academic Affairs
Subject:
XV.D.1. Batoul Ayache employed as regular, full-time instructor of biology, FAC-1-2, effective August 18, 2025
Attachments:
Subject:
XV.D.2. Holly Merta employed as regular, full-time instructor of biology, FAC-7-4, effective August 18, 2025
Attachments:
Subject:
XV.E. Office of Administrative Services
Subject:
XV.F. Office of Information Technology
Subject:
XVI. END OF CONSENT AGENDA
Subject:
XVII. Paid Professional Assignments
Subject:
XVII.A. Information Item:
Subject:
XVII.A.1. Paid Professional Assignment for Carol Derkowski, Site Director for Regional Student Board Exam (CRDTS), May 16-17, 2025 - $490.00
Attachments:
Subject:
XVII.A.2. Paid Professional Assignment for Pam Dobbs, Site Coordinator for Regional Student Board Exam (CRDTS), May 15-17, 2025 - $1,120.00
Attachments:
Subject:
XVII.A.3. Paid Professional Assignment for Lea Anna Kostelnik, Argos Report Transition Project, April - September, 2025 - $6,000.00
Attachments:
Subject:
XVIII. Executive Session:  According to the Texas Government Code (Chapter 551, Open meetings), the Board may conduct a closed executive session for the following reasons:  Consultation with attorney (551.071), deliberation regarding real property (551.072), deliberation regarding prospective gift (551.073), personnel matters (551.074), deliberation regarding security devices, or a security audit (661.076), deliberation regarding economic development negotiations (551.086).
Subject:
XVIII.A. Discuss Leadership Transition and College President Search Process
Subject:
XIX. Consideration and possible action on items discussed in closed session
Subject:
XIX.A. Authorize Board Chair to Negotiate and Execute Necessary Agreement with Consultant for President Search Process
Subject:
XX. Discuss Matters Relating to Formal Policy
Subject:
XXI. Adjourn

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